Fairfax On-Site TS/SCI Payroll Specialist

Zeta Associates, Inc.; Fairfax (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Zeta Associates, is seeking a Payroll Specialist to manage monthly payroll for full-time and part-time staff in a secure government-contracting environment.

Role requires hands-on use of Deltek Costpoint and Paycor with strict adherence to DCAA guidelines, multi-state payroll taxation, and accurate labor distributions. Active TS/SCI clearance or ability to obtain CI Polygraph is required.

Qualifications

• 3–5 years of payroll processing and timekeeping experience, preferably within the defense contracting industry.
• Active TS/SCI with ability to obtain a CI Polygraph while you work.
• Direct, hands-on experience using Deltek Costpoint (Time & Expense / Labor modules) and Paycor payroll software.
• Solid understanding of DCAA labor compliance standards, FLSA regulations, and multi-state payroll taxation.
• Bachelor's degree in Accounting, Finance, Human Resources, or a business-related field is preferred.
• Intermediate to advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables) for data reconciliation.
• High level of discretion handling sensitive or classified personnel data; strong analytical and problem‑solving skills.

Responsibilities

• Review timesheets twice a month for accuracy and strict compliance with DCAA guidelines and company policies.
• Track, calculate, and process labor adjustments as needed.
• Onboard new employees, terminate, and other changes to employee information in Paycor.
• Administer and process monthly payroll for full-time and part-time employees.
• Monthly payroll reconciliation for both payrolls.
• Monthly calculation of COLA and housing payments for PCS employees in the UK and AUS.
• Support internal and external audits by preparing accurate labor distribution reports and payroll tax documentation.
• Special projects as needed.

Skills

Payroll processing

Timekeeping

Analytical skills

Attention to detail

Education

Bachelor's degree in Accounting/Finance

Tools

Deltek Costpoint

Paycor

Job description

Zeta Associates, is seeking a Payroll Specialist to manage monthly payroll for full-time and part-time staff in a secure government-contracting environment.

Role requires hands-on use of Deltek Costpoint and Paycor with strict adherence to DCAA guidelines, multi-state payroll taxation, and accurate labor distributions. Active TS/SCI clearance or ability to obtain CI Polygraph is required.