Payroll Specialist - Troy, VA

Caton Companies; Troy, Northern (MI, KY); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401K with company match

Paid time off (PTO)

FSA program

Job summary

CATON CONSTRUCTION GROUP is seeking a Payroll Specialist to join our accounting team at our corporate office in Troy (Zion Crossroads), Virginia. In this in-person role, you will handle construction payroll, provide weekly and bi-weekly gross pay reports to our parent company, and reconcile to final payroll reports.

You will support onboarding, work with Human Resources on payroll inquiries, and ensure compliance with Davis Bacon and other regulatory requirements.

Qualifications

• 3–5 years of payroll administration experience, preferably in construction/government contracting.
• Proven ability to resolve issues related to earnings, taxes, and payroll inquiries.
• Understanding of payroll-related GL accounts and GAAP reporting.

Responsibilities

• Process weekly and bi-weekly payroll and ensure accurate hours reporting across all jobs.
• File and maintain employee data and payroll documents in an orderly manner.
• Prepare and provide certified payroll reports for Davis Bacon Act projects.
• Reconcile payroll data between systems and prepare journal entries as needed.
• Assist with onboarding and respond to payroll-related inquiries from HR and employees.

Skills

Payroll administration

Multi-state payroll

GAAP knowledge

Attention to detail

Analytical skills

Tools

Payroll software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Specialist - Troy, VA

Troy, VA, US

25 days ago Requisition ID: 2151

CATON CONSTRUCTION GROUP, one of The Caton Companies, is seeking a Payroll Specialist to join our accounting team at our corporate office in Troy (Zion Crossroads), Virginia!

(This is an in-person role at our corporate office in Troy, Virginia.)

Summary

The Payroll Specialist will be responsible for compiling and maintaining all construction payroll, providing weekly and bi-weekly gross pay reports to our parent company, and reconciling to final payroll reports. Assists with new hire onboarding, and works with our Human Resources department to a ddress all payroll-related inquiries and issues.

Responsibilities Include (but are not limited to):

• Assist and support operations with timely and accurate payroll time reporting
• File and maintain employee data, payroll related documents and records in a timely and orderly manner
• Process weekly payroll cycles, helping to ensure correct hours reporting across all jobs.
• Export and import data between payroll systems, reconciling between the two in order to maintain proper accounting and data integrity
• Record and reconcile payroll cash transactions and maintain reconciliations of all payroll GL accounts. Recommend and prepare journal entries as needed
• Prepare and provide weekly certified payroll reports for all jobs subject to Davis Bacon Act, using a combination of electronic and manual reporting with government agencies or project owners
• Collect, review and provide certified payroll reports required from subcontractors
• Monthly reporting of subcontractor payments to required governmental agencies
• Organization and monitoring of compliance with all EEO, OJT and DBE requirements for each job
• Creating and submitting all monthly, quarterly, and other certified payroll reports to required agencies.
• Maintain knowledge and system setup of multi-state compliance, including taxation and reciprocity rules
• Maintain knowledge and system setup of Davis Bacon reporting requirements in general, as well as wage determinations at the job level
• Collect tax filings from parent company, review and reconcile
• Assist with audits as necessary, including, but not limited to, insurance audits and outside independent audit
• Assist operations with inquiries related to expenses posted to jobs, provide weekly reporting of job cost details or summary as required
• Assist with the employee onboarding process, ensuring required documents are complete and submitted appropriately.
• Assists accounting with ad hoc requests as required
• Perform other duties and tasks as assigned
• Participation in all company EEO trainings

Knowledge

3-5 years of experience working payroll administration, preferably in a construction/government contract and multi-state environment.

Proven ability to resolve issues related to earnings, taxes, and payroll-related inquiries.

Understanding of payroll-related GL accounts and GAAP reporting.

The ideal candidate is meticulous, resourceful, and approachable with great analytical and mathematical abilities.

Position Type and Expected Hours of Work

This is a full-time position. Normal work hours are Monday through Friday – 8:00 a.m. – 5:00 p.m., with time provided for lunch, hours may vary.

Company Benefits

• Competitive Compensation Package
• Comprehensive Health, Vision and Dental Insurance
• FSA Program
• 401K Program with 4% company match
• 8 Paid Holidays plus personal floating holiday
• 120 hours of accrued Paid time Off (PTO) the first year

And more…

Why you should apply:

• Excellent working environment
• Working for a company that cares about your success
• Working for a growing company

Employment is conditional on satisfactorily completing all pre-employment requirements including background and drug screen. Starting salary depends upon prior work skills and experience.

Equal Opportunity Employer - Minorities and females are encouraged to apply.

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