Payroll Specialist - Troy, VA

The Caton Companies; Troy (VA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

401(k) with 4% company match

Paid holidays + PTO

FSA Program

Job summary

CATON CONSTRUCTION GROUP, one of The Caton Companies, is seeking a Payroll Specialist to join our accounting team at our corporate office in Troy (Zion Crossroads), Virginia. This is an in-person role at our corporate office in Troy, Virginia.

The Payroll Specialist will compile and maintain all construction payroll, provide weekly/bi-weekly gross pay reports to our parent company, and reconcile to final payroll reports.

Qualifications

• 3-5 years of payroll administration experience.
• Experience in construction/government contracts and multi-state environment.
• Knowledge of payroll related GL accounts and GAAP reporting.
• Meticulous, resourceful, and analytical.

Responsibilities

• Process weekly and bi-weekly payroll cycles.
• Maintain employee data and payroll documents.
• Prepare certified payroll reports for Davis Bacon Act.
• Reconcile payroll GL accounts and prepare journal entries.
• Assist with onboarding and audits.

Skills

Payroll administration

GAAP reporting

Multi-state payroll

Analytical skills

Job description

CATON CONSTRUCTION GROUP, one of The Caton Companies, is seeking a Payroll Specialist to join our accounting team at our corporate office in Troy (Zion Crossroads), Virginia!

(This is an in-person role at our corporate office in Troy, Virginia.)

Summary

The Payroll Specialist will be responsible for compiling and maintaining all construction payroll, providing weekly and bi-weekly gross pay reports to our parent company, and reconciling to final payroll reports. Assists with new hire onboarding, and works with our Human Resources department to address all payroll-related inquiries and issues.

Responsibilities Include (but Are Not Limited To)

• Assist and support operations with timely and accurate payroll time reporting
• File and maintain employee data, payroll related documents and records in a timely and orderly manner
• Process weekly payroll cycles, helping to ensure correct hours reporting across all jobs.
• Export and import data between payroll systems, reconciling between the two in order to maintain proper accounting and data integrity
• Record and reconcile payroll cash transactions and maintain reconciliations of all payroll GL accounts. Recommend and prepare journal entries as needed
• Prepare and provide weekly certified payroll reports for all jobs subject to Davis Bacon Act, using a combination of electronic and manual reporting with government agencies or project owners
• Collect, review and provide certified payroll reports required from subcontractors
• Monthly reporting of subcontractor payments to required governmental agencies
• Organization and monitoring of compliance with all EEO, OJT and DBE requirements for each job
• Creating and submitting all monthly, quarterly, and other certified payroll reports to required agencies.
• Maintain knowledge and system setup of multi-state compliance, including taxation and reciprocity rules
• Maintain knowledge and system setup of Davis Bacon reporting requirements in general, as well as wage determinations at the job level
• Collect tax filings from parent company, review and reconcile
• Assist with audits as necessary, including, but not limited to, insurance audits and outside independent audit
• Assist operations with inquiries related to expenses posted to jobs, provide weekly reporting of job cost details or summary as required
• Assist with the employee onboarding process, ensuring required documents are complete and submitted appropriately.
• Assists accounting with ad hoc requests as required
• Perform other duties and tasks as assigned
• Participation in all company EEO trainings

Knowledge

• 3-5 years of experience working payroll administration, preferably in a construction/government contract and multi-state environment.
• Proven ability to resolve issues related to earnings, taxes, and payroll-related inquiries.
• Understanding of payroll-related GL accounts and GAAP reporting.
• The ideal candidate is meticulous, resourceful, and approachable with great analytical and mathematical abilities.

Position Type and Expected Hours of Work

This is a full-time position. Normal work hours are Monday through Friday - 8:00 a.m. - 5:00 p.m., with time provided for lunch, hours may vary.

Company Benefits

• Competitive Compensation Package
• Comprehensive Health, Vision and Dental Insurance
• FSA Program
• 401K Program with 4% company match
• 8 Paid Holidays plus personal floating holiday
• 120 hours of accrued Paid time Off (PTO) the first year

And more...

Why You Should Apply

• Excellent working environment
• Working for a company that cares about your success
• Working for a growing company

Employment is conditional on satisfactorily completing all pre-employment requirements including background and drug screen. Starting salary depends upon prior work skills and experience.

Equal Opportunity Employer - Minorities and females are encouraged to apply.