Payroll Specialist - Troy, VA

MSC Rents; Troy, Northern (MI, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

FSA Program

401K with 4% match

PTO and holidays

Job summary

CATON CONSTRUCTION GROUP is seeking a Payroll Specialist to join our accounting team at our corporate office in Troy, Virginia. The role is in-person and focuses on compiling construction payroll, providing weekly/bi-weekly gross pay reports, and reconciling final payrolls.

The successful candidate will handle onboarding support, respond to payroll inquiries, and ensure compliance with multi-state tax rules, DBE/EEO requirements, and Davis Bacon reporting.

Qualifications

• 3–5 years of payroll administration experience, preferably in construction/government contracts and multi-state environments.
• Ability to resolve issues related to earnings, taxes and payroll inquiries.
• Understanding of payroll-related GL accounts and GAAP reporting.

Responsibilities

• Assist and support operations with timely and accurate payroll time reporting.
• File and maintain employee data and payroll documents in an orderly manner.
• Process weekly payroll cycles and ensure correct hours reporting across jobs.
• Export/import data between payroll systems and reconcile for data integrity.
• Prepare weekly certified payroll reports for Davis Bacon Act projects.
• Collect, review and provide certified payroll reports from subcontractors
• Monthly reporting of subcontractor payments to government agencies
• Ensure compliance with EEO, OJT, and DBE requirements for each job
• Assist with onboarding and audits; participate in pre-employment checks

Skills

Payroll admin

Multi-state payroll

GAAP knowledge

Analytical ability

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Specialist - Troy, VA

Troy, VA, US

25 days ago Requisition ID: 2151

CATON CONSTRUCTION GROUP, one of The Caton Companies, is seeking a Payroll Specialist to join our accounting team at our corporate office in Troy (Zion Crossroads), Virginia!

(This is an in-person role at our corporate office in Troy, Virginia.)

Summary

The Payroll Specialist will be responsible for compiling and maintaining all construction payroll, providing weekly and bi-weekly gross pay reports to our parent company, and reconciling to final payroll reports. Assists with new hire onboarding, and works with our Human Resources department to a ddress all payroll-related inquiries and issues.

Responsibilities Include (but are not limited to):

• Assist and support operations with timely and accurate payroll time reporting
• File and maintain employee data, payroll related documents and records in a timely and orderly manner
• Process weekly payroll cycles, helping to ensure correct hours reporting across all jobs.
• Export and import data between payroll systems, reconciling between the two in order to maintain proper accounting and data integrity
• Record and reconcile payroll cash transactions and maintain reconciliations of all payroll GL accounts. Recommend and prepare journal entries as needed
• Prepare and provide weekly certified payroll reports for all jobs subject to Davis Bacon Act, using a combination of electronic and manual reporting with government agencies or project owners
• Collect, review and provide certified payroll reports required from subcontractors
• Monthly reporting of subcontractor payments to required governmental agencies
• Organization and monitoring of compliance with all EEO, OJT and DBE requirements for each job
• Creating and submitting all monthly, quarterly, and other certified payroll reports to required agencies.
• Maintain knowledge and system setup of multi-state compliance, including taxation and reciprocity rules
• Maintain knowledge and system setup of Davis Bacon reporting requirements in general, as well as wage determinations at the job level
• Collect tax filings from parent company, review and reconcile
• Assist with audits as necessary, including, but not limited to, insurance audits and outside independent audit
• Assist operations with inquiries related to expenses posted to jobs, provide weekly reporting of job cost details or summary as required
• Assist with the employee onboarding process, ensuring required documents are complete and submitted appropriately.
• Assists accounting with ad hoc requests as required
• Perform other duties and tasks as assigned
• Participation in all company EEO trainings

Knowledge

3-5 years of experience working payroll administration, preferably in a construction/government contract and multi-state environment.

Proven ability to resolve issues related to earnings, taxes, and payroll-related inquiries.

Understanding of payroll-related GL accounts and GAAP reporting.

The ideal candidate is meticulous, resourceful, and approachable with great analytical and mathematical abilities.

Position Type and Expected Hours of Work

This is a full-time position. Normal work hours are Monday through Friday – 8:00 a.m. – 5:00 p.m., with time provided for lunch, hours may vary.

Company Benefits

• Competitive Compensation Package
• Comprehensive Health, Vision and Dental Insurance
• FSA Program
• 401K Program with 4% company match
• 8 Paid Holidays plus personal floating holiday
• 120 hours of accrued Paid time Off (PTO) the first year

And more…

Why you should apply:

• Excellent working environment
• Working for a company that cares about your success
• Working for a growing company

Employment is conditional on satisfactorily completing all pre-employment requirements including background and drug screen. Starting salary depends upon prior work skills and experience.

Equal Opportunity Employer - Minorities and females are encouraged to apply.

#ZR