Payroll Specialist - Temporary

Rady Children's Hospital-San Diego; Orange (CA); On-site; USD 43,000 - 64,000; Full time

Job summary

CHOC is seeking a Payroll Specialist to provide frontline payroll support for 5,000+ associates. You will manage bi-weekly multi-state payroll using Workday and Kronos, ensure accuracy of timekeeping, and handle wage garnishments and adjustments. Training duties and data integrity across HR systems are essential.

The role emphasizes confidentiality, high-volume processing, and strong customer service within a CA regulatory framework.

Qualifications

• Bachelor's degree or equivalent work experience required.
• Experience in multi-state payroll and California wage laws preferred.
• Knowledge of HR/payroll systems and reporting.

Responsibilities

• Process bi-weekly multi-state payroll from start to finish.
• Load data for variable pay and ensure time records are accurate.
• Process adjustments, garnishments, and manual checks as needed.
• Collaborate with HR and finance to integrate payroll data with systems.
• Create training materials and conduct sessions on time and attendance.
• Respond to unemployment insurance and wage withholding requests.

Skills

Payroll processing

Kronos time and attendance

Workday payroll

ADP Smart Compliance

Data analysis

Training and coaching

Microsoft Excel

Customer service

Education

Bachelor's degree or equivalent

Tools

Workday

Kronos UKG

ADP Smart Compliance

Excel

PowerPoint

Word

Job description

Work Location

Orange, California

Work Shift

Day – 08hrs (United States of America)

Why CHOC?

At CHOC, we strive to be the leading destination of children’s health by providing exceptional and innovative care. We are responsible for the overall health of our community’s pediatric population in our hospitals, clinics, and practices. And because of our breadth of care, your career at CHOC can be as diverse and fulfilling as you determine. CHOC’s compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals.

Job Summary

The Payroll Specialist provides front line response and consultation to associates and leadership related to Multi-State Payroll Processing and Time Keeping for greater than 5,000 associates. Detailed knowledge of CHOC policies and understanding of California wage and hour laws is required. Must understand Federal, state and local taxation. The Payroll Specialist will have a variety of routine and non-routine payroll functions including aspects of processing, reviewing, analyzing and performing payroll functions with full accountability. Which includes: Payroll system support and maintenance of Workday and Kronos (UKG) Time and Attendance; as well as user training and support. Must ensure timely and accurate Bi-weekly payroll processing as well as On-Demand payments for all Hospital and related entities. Processing of wage orders in Workday, prepare stop payments, voids and check reversals. Occasional auditing and reporting analysis as requested by leaders. The Payroll Specialist role provides excellent customer service to internal and external customers and maintains the confidentiality of all Payroll and HR data. The ideal candidate will have experience processing payroll within ADP Smart Compliance; Workday and Kronos (UKG) Dimensions.

Pay Range

Minimum $30.96 Midpoint $38.70 Maximum $46.44

Rate of pay is determined by various factors, including but not limited to knowledge, skills, competencies, experience, education, as well as position requirements.

Experience

• * Required: Minimum two (2) years of experience in payroll processing and associated activities.
• * Preferred:Two (2)to four (4)years of payroll experience processing payroll. Priorexperience with Kronos time and attendance and Workday Payroll Software.

Education

• * Required: Bachelor's degree or equivalent work experience will be considered.

Training

• * Required: Able to train others using CHOC's internal Payroll and Time and Attendance Systems; which will include leading group training sessions as well as provide individual support and training.

Specialized Skills

• * Required: Process bi-weekly multi-state payroll from beginning to end, including data loads for variable pay. Ensure all employee time records are accurate and properly approved prior to processing payroll. Process adjustments, wage garnishments, manual check processing, and resolve payroll discrepancies by collecting and analyzing information. Collaborate with HR and finance departments to ensure seamless integration of payroll data with other company systems. Create, maintain and implement training materials; conduct training sessions with all levels throughout the organization related to time and attendance editing and reporting. Interacting with all employees at all levels and exhibiting superior customer service skills. Assist with testing, audits, report production and reconciliations as needed. Responds to unemployment insurance requests, child support orders, garnishments as well as state and federal withholding orders. Strong knowledge of rules and regulations of California Wage and Hour Laws. Ability to prioritize, multitask and work under time constraints.Must exercise confidentiality, tact, diplomacy and independent judgment in the performance of duties with a high level of honesty and integrity. Ability to excel in a fast paced, high-volume operation with tight deadlines, managing multiple projects and high customer service expectations.Strong skills in Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Strong organizational, interpersonal and outstanding communications skills both verbal and written. Display decision making, problem solving, and critical thinking ability. Ability to deal tactfully with challenging customers, pay attention to detail, and follow through on all projects and tasks. Ability to set goals and judge results in accordance with the highest standards; care with sensitivity and respect; advance care through development of new ideas and technology; promote teamwork to achieve CHOC's mission; and understand and exceed customer expectations.

Licensure

• * Required: None required
• *Preferred: CCP certification

Work Environments - Functional Demand:

Sedentary - Very light energy level Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.

Physical Activity Requirements

Bending, Carry Objects, Climbing, Keyboard use/repetitive motion, Pinching/fine motor activities, Push/Pull, Reaching forward, Reaching overhead, Sitting, Squat/kneel/crawl (Squad & Knee), Standing, Talk or hear, Taste or smell, Twisting, Walking, Wrist position deviation

Physical Activity Lifting

Lifting (Floor to waist level) - Constant 67 or more%, Lifting (Floor to waist level) - Frequent 36-66%, Lifting (Floor to waist level) - Occasional 0-35%, Lifting (Waist level and above) - Constant 67 or more%, Lifting (Waist level and above) - Frequent 36-66%, Lifting (Waist level and above) - Occasional 0-35%

Sensory Requirements

Color Discrimination, Depth Perception, Far Vision, Hearing, Near Vision

Environment Requirements

Airborn Communicable Disease, Bloodborne Pathogens, Chemical, Dust Particular Matter, Extreme Noise Levels, Extreme Temperatures, Radiation, Uneven Surfaces or Elevations

Non-Discrimination Statement

CHOC does not discriminate on the basis of age, race, color, religion, national origin, ancestry, marital status, genetic information, disability, sex, gender (including pregnancy, breastfeeding, childbirth, lactation or related medical conditions), gender identity or expression, medical condition, sexual orientation, veteran status, military or uniformed service member status, or other protected characteristics in accordance with state and federal laws.

We encourage individuals from all backgrounds to apply for positions at CHOC, even if your experience doesn’t align perfectly with the listed qualifications for a particular role, as your unique experience may be a great addition to our culture for another one of our opportunities.

If you desire support or accommodations throughout the Talent Acquisition process, please inform your Talent Acquisition Partner.