Payroll Specialist (Temporary, 6 months, benefitted)

CHOC Children's; Orange (CA); On-site; USD 36,823 - 60,752; Full time

Job summary

A leading children's healthcare organization in California seeks a Payroll Specialist to manage payroll processing for over 5,000 associates. The role demands expertise in California wage-and-hour laws and includes responsibilities like ensuring timely payroll, processing adjustments, and providing excellent customer service. Candidates should have at least two years of payroll processing experience and a Bachelor's degree or equivalent work experience. The ideal applicant will also have familiarity with Workday and Kronos systems and must be able to train others in payroll processes.

Qualifications

• Minimum two (2) years of experience in payroll processing and associated activities.
• Experience with Kronos time and attendance and Workday Payroll software is preferred.
• Able to train others using internal payroll systems.

Responsibilities

• Provide front-line response related to payroll processing for over 5,000 associates.
• Ensure timely and accurate bi-weekly payroll processing.
• Maintain confidentiality of all payroll and HR data.

Skills

Multi-state payroll processing

Federal, state and local taxation knowledge

Customer service skills

Organizational skills

Microsoft Office skills

Problem-solving ability

Confidentiality

Education

Bachelor's degree or equivalent work experience

Tools

ADP Smart Compliance

Workday

Kronos (UKG) Dimensions

Job description

Payroll Specialist - Temporary

CHOC Children's

Why CHOC

At CHOC, we strive to be the leading destination of children’s health by providing exceptional and innovative care. We are responsible for the overall health of our community’s pediatric population in our hospitals, clinics, and practices. And because of our breadth of care, your career at CHOC can be as diverse and fulfilling as you determine. CHOC’s compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals.

Work Location

Orange, California

Work Shift

Day – 08hrs (U.S.)

Environmental Sustainability Statement

Driven by the connection between children's health and a healthy environment, we commit to creating a healthcare model that incorporates environmental sustainability aligned with our mission to protect children's health and patient safety.

Job Summary

The Payroll Specialist provides front‑line response and consultation to associates and leadership related to multi‑state payroll processing and time keeping for greater than 5,000 associates. Detailed knowledge of CHOC policies and understanding of California wage‑and‑hour laws is required. Must understand federal, state and local taxation. The Payroll Specialist will have a variety of routine and non‑routine payroll functions—including processing, reviewing, analyzing and performing payroll functions with full accountability. Which includes: payroll system support and maintenance of Workday and Kronos (UKG) Time and Attendance; as well as user training and support. Must ensure timely and accurate bi‑weekly payroll processing as well as on‑demand payments for all hospital and related entities. Processing of wage orders in Workday, preparing stop payments, voids and check reversals. Occasional auditing and reporting analysis as requested by leaders. The Payroll Specialist role provides excellent customer service to internal and external customers and maintains the confidentiality of all payroll and HR data. The ideal candidate will have experience processing payroll within ADP Smart Compliance; Workday and Kronos (UKG) Dimensions.

Pay Range

Minimum $26.73 | Midpoint $35.41 | Maximum $44.10

Rate of pay is determined by various factors, including but not limited to knowledge, skills, competencies, experience, education, as well as position requirements.

Experience

• Required: Minimum two (2) years of experience in payroll processing and associated activities.
• Preferred: Two (2) to four (4) years of payroll experience processing payroll. Prior experience with Kronos time and attendance and Workday Payroll Software.

Education

• Required: Bachelor's degree or equivalent work experience will be considered.

Training

• Required: Able to train others using CHOC's internal payroll and time and attendance systems; which will include leading group training sessions as well as providing individual support and training.

Specialized Skills

• Process bi‑weekly multi‑state payroll from beginning to end, including data loads for variable pay.
• Ensure all employee time records are accurate and properly approved prior to processing payroll.
• Process adjustments, wage garnishments, manual check processing, and resolve payroll discrepancies by collecting and analyzing information.
• Collaborate with HR and finance departments to ensure seamless integration of payroll data with other company systems.
• Create, maintain and implement training materials; conduct training sessions with all levels throughout the organization related to time and attendance editing and reporting.
• Interact with all employees at all levels and exhibit superior customer service skills.
• Assist with testing, audits, report production and reconciliations as needed.
• Respond to unemployment insurance requests, child support orders, garnishments as well as state and federal withholding orders.
• Strong knowledge of rules and regulations of California wage‑and‑hour laws.
• Ability to prioritize, multitask and work under time constraints.
• Must exercise confidentiality, tact, diplomacy and independent judgment in the performance of duties with a high level of honesty and integrity.
• Strong skills in Microsoft Word, Excel, PowerPoint, organizational, interpersonal and communications.
• Display decision making, problem solving, and critical thinking ability.
• Ability to deal tactfully with challenging customers.
• Ability to set goals and judge results in accordance with the highest standards.

Licensure

• Required: None required
• Preferred: CCP certification

Work Environments - Functional Demand

Sedentary - Very light energy level. Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.

Physical Activity Requirements

Bending, Carry Objects, Climbing, Keyboard use/repetitive motion, Pinching/fine motor activities, Push/Pull, Reaching forward, Reaching overhead, Sitting, Squat/kneel/crawl, Standing, Talk or hear, Taste or smell, Twisting, Walking, Wrist position deviation.

Physical Activity Lifting

Lifting (Floor to waist level) - Constant 67 or more% | Frequent 36‑66% | Occasional 0‑35% | Lifting (Waist level and above) - Constant 67 or more% | Frequent 36‑66% | Occasional 0‑35%.

Sensory Requirements

Color discrimination, depth perception, far vision, hearing, near vision.

Environment Requirements

Airborne communicable disease, bloodborne pathogens, chemical, dust particulates, extreme noise levels, extreme temperatures, radiation, uneven surfaces or elevations.

Non‑Discrimination Statement

CHOC does not discriminate on the basis of age, race, color, religion, national origin, ancestry, marital status, genetic information, disability, sex, gender (including pregnancy, breastfeeding, childbirth, lactation or related medical conditions), gender identity or expression, medical condition, sexual orientation, veteran status, military or uniformed service member status, or other protected characteristics in accordance with state and federal laws. CHOC will consider for employment qualified applicants with criminal histories, in accordance with the Fair Chance Initiative for Hiring. We encourage individuals from all backgrounds to apply for positions at CHOC, even if your experience doesn’t align perfectly with the listed qualifications for a particular role, as your unique experience may be a great addition to our culture for another one of our opportunities. If you desire support or accommodations throughout the Talent Acquisition process, please inform your Talent Acquisition Partner.