Administrative Assistant, Urology

Rady Children's Hospital-San Diego; Orange (CA); On-site; USD 38,000 - 58,000; Full time

Job summary

CHOC in Orange, California, is seeking an Administrative Assistant to coordinate department activities such as filing, scheduling, payroll, and meetings, and to support special projects. The role requires handling confidential information and training new staff, with a focus on smooth, compliant operations.

The candidate should have at least two years of clerical experience, strong MS Office skills, and excellent English communication.

Qualifications

• Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access.
• Ability to speak, read, write, and understand English effectively at a level appropriate for the safe and effective performance of the job.
• CA Driver's License required for POM employees only.
• Knowledge of computer systems and software used in functional area.
• Excellent verbal and written communication skills.
• Typing at 50 words per minute.

Responsibilities

• Coordinate and perform department administrative activities including filing, scheduling, payroll, meetings, and coordination of special projects.
• Answer non-routine correspondence and assemble highly confidential information for staff, customers, clients, vendors, patients and families.
• Coordinate functions to ensure smooth operations and plan and execute projects within scope of responsibility.
• Provide training and orientation for new staff and troubleshoot office technologies.

Skills

Typing 50 wpm

Excellent verbal and written comun

English proficiency

Communication skills

Problem solving

Education

High School Diploma/ GED or equivalent

Associate degree

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Access

Job description

Work Location

Orange, California

Work Shift

Day – 08hrs (United States of America)

Why CHOC?

At CHOC, we strive to be the leading destination of children’s health by providing exceptional and innovative care. We are responsible for the overall health of our community’s pediatric population in our hospitals, clinics, and practices. And because of our breadth of care, your career at CHOC can be as diverse and fulfilling as you determine. CHOC’s compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals.

Job Summary

The Administrative Assistant coordinates and performs department/unit administrative activities including, but not limited to, filing, scheduling, performing duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Answers non-routine correspondence and assembles highly confidential and sensitive information for staff, customers, clients, vendors, patients and families. Coordinates functions required to ensure smooth operations, plans and executes projects within scope of responsibility. Provides training and orientation for new staff and troubleshoots office technologies.

Pay Range

Minimum $27.92 Midpoint $34.90 Maximum $41.88

Rate of pay is determined by various factors, including but not limited to knowledge, skills, competencies, experience, education, as well as position requirements.

Experience

• Minimum two (2) years of clerical or administrative support experience.
• Three (3) years of administrative experience.

Education

• High School Diploma/ GED or equivalent.
• Associate degree.

Specialized Skills

• Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Ability to speak, read, write, and understand English effectively at a level appropriate for the safe and effective performance of the job. CA Driver's License required for POM employees only. Knowledge of computer systems and software used in functional area. Excellent verbal and written communication skills; excellent critical thinking, judgment, and problem-solving skills.
• Typing at 50 words per minute.

Licensure

• None required

Work Environments - Functional Demand:

Sedentary - Very light energy level Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.

Physical Activity Requirements

• Bending
• Carry Objects
• Climbing
• Keyboard use/repetitive motion
• Pinching/fine motor activities
• Push/Pull
• Reaching forward
• Reaching overhead
• Sitting
• Squat/kneel/crawl (Squad & Knee)
• Standing
• Talk or hear
• Taste or smell
• Twisting
• Walking
• Wrist position deviation

Physical Activity Lifting

• Lifting (Floor to waist level) - Constant 67 or more%
• Lifting (Floor to waist level) - Frequent 36-66%
• Lifting (Floor to waist level) - Occasional 0-35%
• Lifting (Waist level and above) - Constant 67 or more%
• Lifting (Waist level and above) - Frequent 36-66%
• Lifting (Waist level and above) - Occasional 0-35%

Sensory Requirements

• Color Discrimination
• Depth Perception
• Far Vision
• Hearing
• Near Vision

Environment Requirements

• Airborn Communicable Disease
• Bloodborne Pathogens
• Chemical
• Dust Particular Matter
• Extreme Noise Levels
• Extreme Temperatures
• Radiation
• Uneven Surfaces or Elevations

Non-Discrimination Statement

CHOC does not discriminate on the basis of age, race, color, religion, national origin, ancestry, marital status, genetic information, disability, sex, gender (including pregnancy, breastfeeding, childbirth, lactation or related medical conditions), gender identity or expression, medical condition, sexual orientation, veteran status, military or uniformed service member status, or other protected characteristics in accordance with state and federal laws.

We encourage individuals from all backgrounds to apply for positions at CHOC, even if your experience doesn’t align perfectly with the listed qualifications for a particular role, as your unique experience may be a great addition to our culture for another one of our opportunities.

If you desire support or accommodations throughout the Talent Acquisition process, please inform your Talent Acquisition Partner.