Payroll Specialist – School District (Full-Time, Benefits)

Applitrack; Northern (KY); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Board paid vacation

Sick and personal time

Full health benefits

Retirement package

Job summary

Lake Local Board of Education is seeking a Payroll Specialist to manage the district's payroll operations in compliance with state and federal regulations. The role ensures timely payments, maintains payroll records, and collaborates with the Treasurer's Office on compensation and retirement contributions.

The position requires attention to detail, data accuracy, and the ability to handle high volumes in a fast-paced school district environment.

Qualifications

• Valid driver's license.
• Experience with payroll processing, accounting/bookkeeping, data entry, and use of computer software (spreadsheets, payroll systems).
• Strong attention to detail and accuracy.
• Ability to handle deadlines and high volume of work.

Responsibilities

• Process biweekly payrolls for all district employees in accordance with district policies and regulations.
• Maintain accurate payroll records including pay rates, deductions, benefits, and leave balances.
• Verify and reconcile payroll data such as timesheets, contracts, supplemental pay, and overtime.
• Prepare and submit payroll reports to state and federal agencies, including retirement systems (STRS/SERS), tax filings, and wage reports.
• Ensure accurate payment of employee benefits such as insurance premiums, garnishments, and voluntary deductions.
• Reconcile payroll accounts with general ledger balances and assist with monthly and year-end closing.
• Maintain compliance with all laws, regulations, collective bargaining agreements, and district procedures.
• Respond promptly to payroll inquiries while maintaining confidentiality.
• Prepare and distribute annual tax forms (W-2s) and year-end payroll reporting.
• Coordinate with Human Resources on new hires, terminations, and status changes.
• Assist in audits by providing payroll documentation and reconciliations.
• Maintain payroll software systems (USPS) for data integrity.
• Cross-train in Accounts Payable tasks (invoices, vendor payments, reconciliations).
• Assist with budget preparation and financial analysis related to payroll expenses.

Skills

Payroll processing

Accounting / Bookkeeping

Data entry

Spreadsheets

Payroll systems

Attention to detail

Deadline management

Tools

USPS

Job description

Lake Local Board of Education is seeking a Payroll Specialist to manage the district's payroll operations in compliance with state and federal regulations. The role ensures timely payments, maintains payroll records, and collaborates with the Treasurer's Office on compensation and retirement contributions.

The position requires attention to detail, data accuracy, and the ability to handle high volumes in a fast-paced school district environment.