Payroll and Benefits Specialist

The Greater Cincinnati School Application Consortium; North College Hill (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

The Greater Cincinnati School Application Consortium is seeking a Payroll and Benefits Specialist for North College Hill City School District. This role handles payroll processing, deductions, and benefit inquiries in a timely, compliant manner.

Responsibilities include regulatory reporting, year-end processing, and open enrollment coordination with district staff. Strong attention to detail and confidentiality are essential.

Qualifications

• Associate degree in accounting or related field preferred.
• Minimum two years of payroll or related financial experience preferred.
• Knowledge of payroll laws and district reporting strongly desired.

Responsibilities

• Prepare, process, and distribute payroll for all district employees using USPS Redesign State Software.
• Review and verify timesheets, attendance records, supplemental contracts, and payroll inputs.
• Maintain payroll control spreadsheet for each pay period and reconcile to the payroll system.
• Calculate wages, overtime, leave balances, and deductions.
• Process payroll adjustments, retroactive pay, and final pay calculations.
• Ensure payroll deadlines are met accurately and in accordance with negotiated agreements.

Skills

Payroll processing

Accounting

Attention to detail

Regulatory compliance

Customer service

Communication skills

Education

Associate degree in Accounting

Tools

USPS Redesign State Software

Excel

Payroll software

Job description

Position Type: Secretarial and Office Personnel/ Payroll

Date Posted: 9/17/2026

Location: North College Hill City School District

Position Title: Payroll and Benefits Specialist

Reports To: Treasurer/CFO

FLSA Status: Non-Exempt

Contract: 260 Days (or as established by the Board of Education), 8 hours per day

Position Summary

ThePayroll and BenefitsSpecialistisresponsiblefortheaccurateandtimelyprocessingofpayrollfor all district employees. This position ensures compliance with federal, state, and local regulations; maintains payroll records; administers payroll-related deductions and reporting; and provides excellent customer service to district staff regarding payroll and benefit matters.

Essential Duties and Responsibilities

Payroll Processing

• Prepare, process, and distribute payroll for all district employees using USPS Redesign State Software.
• Reviewandverifytimesheets,attendancerecords,supplementalcontracts,andpayroll inputs.
• Maintain payroll control spreadsheet for each pay and balance to payroll system.
• Calculate wages, overtime, leave balances, and deductions.
• Process payroll adjustments, retroactive pay, and final pay calculations.
• Ensure payroll deadlines are met accurately and consistently.
• Do all of the above in accordance with current negotiated agreements and board policy.

Regulatory Compliance

• Ensurecompliancewithapplicablefederal,state,andlocalpayrolllawsand regulations.
• Maintain compliance with Ohio retirement system reporting requirements,includingSchoolEmployeesRetirementSystem(SERS)andStateTeachers Retirement System (STRS) reporting.
• Prepare and submit payroll tax filings and related reports.
• Maintain confidentiality of payroll and personnel information.

Benefits and Deductions Administration

• Processemployeedeductionsincludinginsurance,retirementcontributions,taxwithholdings, garnishments, and voluntary deductions.
• Reconcile payroll-related deductions and remittances to vendors.
• Coordinatepayrollchangesrelatedtoemployeebenefitsenrollmentandstatus changes.
• Coordinate annual open enrollment for insurance including employee meetings as needed.

Record Keeping and Reporting

• Maintain accurate payroll records and supporting documentation.
• Prepare payroll reports for auditors, administrators, and regulatory agencies.
• Assist in year-end payroll processing, including W-2 preparation and reporting.
• Support annual audits by providing required documentation and explanations.

Customer Service

• Respondtoemployeeinquiriesregardingpayroll,taxes,deductions,andleave balances.
• Assistadministratorsandsupervisorswithpayroll-relatedproceduresandrequirements.
• Provide training and guidance regarding payroll processes when necessary.

Additional Duties

• Cross train with Accounts Payable/Receivable position.
• Perform other duties as assigned by the Treasurer/CFO or designee.

Qualifications

Education

• Associate degree in Accounting, Business Administration, Finance, or a related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• Minimumoftwoyearsofpayroll,accounting,orrelatedfinancialexperiencepreferred.
• Payroll experience in public education or governmental organizations preferred.

Knowledge, Skills, and Abilities

• Knowledgeofpayrollpractices,accountingprinciples,andfinancial recordkeeping.
• Proficient understanding of the Uniform School Accounting System account codes.
• Familiarity with Ohio public school payroll requirements preferred.
• Proficiency with payroll systems, spreadsheets, and financial software.
• Strong mathematical, organizational, and analytical skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and customer service skills.
• Ability to meet deadlines and manage multiple priorities.

Licenses/Certifications

• Payroll certification preferred but not required.

Physical Requirements

• Ability to sit, stand, walk, bend, and use standard office equipment.
• Ability to lift and carry up to 25 pounds occasionally.

Working Conditions

• Officeenvironmentwithfrequentinteractionwithemployees,administrators,andoutside agencies.
• Occasionalovertimemayberequiredduringpayroll processingperiods,fiscalyear-end, and audits.

Postings current as of 9/20/2026 4:34:32 AM CST.