Payroll Specialist On-Site $85,000 - $92,000

Fuel Talent LLC; Seattle (WA); On-site; USD 85,000 - 92,000; Full time

Job summary

Fuel Talent LLC is seeking a Payroll Specialist to own end-to-end payroll for a small, collaborative team in Seattle, WA. You will be the primary payroll expert partnering with Finance and HR on system implementations and process improvements.

The role requires 3+ years of hands-on payroll experience, to handle exempt and non-exempt employees, and familiarity with UKG or ADP and timekeeping tools. If you thrive in a fast-paced environment and value accuracy and compliance, this is a

Qualifications

• 3+ years of hands-on payroll processing experience.
• Experience with payroll for salaried and hourly employees.
• Experience with UKG, ADP, or similar systems.

Responsibilities

• Process end-to-end payroll for exempt and non-exempt employees (currently monthly, transitioning to bi-weekly).
• Prepare payroll journal entries and post to the accounting system.
• Reconcile payroll registers, general ledger accounts, and benefit deductions each payroll cycle.
• Respond to employee payroll questions and resolve discrepancies in a timely manner.
• Coordinate payroll tax filings and year-end reporting (including W-2s and ACA reporting).
• Maintain accurate payroll records and supporting documentation.

Skills

Attention to detail

Analytical thinking

Communication skills

Problem-solving

Multitasking

Tools

UKG

ADP

TSheets

QuickBooks Time

NetSuite

Job description

# Payroll SpecialistApplyApplyPosted 16 days agoShareFull TimeSeattle, Washington$85,000 - $92,000 Annually## Payroll Specialist**Location:** North Lake Union, Seattle **Employment Type:** Full-Time **Compensation:** $85,000-$92,000## About the OpportunityA growing life sciences company is seeking a detail-oriented Payroll Specialist to own end-to-end payroll operations for a small, collaborative team. This is a high-visibility, high-impact role where you'll serve as the primary payroll expert while partnering closely with Finance and HR. You'll also play a key role in an upcoming payroll system implementation and process improvements, making this an excellent opportunity for someone who enjoys building scalable processes in addition to executing payroll accurately.## Responsibilities### Payroll Administration* Process end-to-end payroll for exempt and non-exempt employees (currently monthly, transitioning to bi-weekly).* Ensure accurate calculation of wages, overtime, on-call pay, bonuses, and deductions.* Prepare payroll journal entries and post to the accounting system.* Reconcile payroll registers, general ledger accounts, and benefit deductions each payroll cycle.* Respond to employee payroll questions and resolve discrepancies in a timely manner.### Accounting & Financial Support* Maintain accurate payroll records and supporting documentation.* Assist with account reconciliations and month-end close activities.* Prepare payroll-related reports and financial summaries for the Finance team.### Compliance & Reporting* Coordinate payroll tax filings and year-end reporting (including W-2s and ACA reporting) with external payroll providers.* Ensure compliance with federal, state, and local payroll regulations, including FLSA and wage and hour laws.* Support internal and external audits by preparing payroll documentation and schedules.* Maintain strict confidentiality of employee and payroll information.## Qualifications### Experience* 3+ years of hands-on payroll processing experience.* Experience processing payroll for both salaried and hourly employees.* Experience with payroll platforms such as UKG, ADP, or similar systems.* Experience with timekeeping systems such as TSheets, QuickBooks Time, or comparable tools.* Participation in at least one payroll system implementation or migration preferred.* Working knowledge of payroll tax requirements, FLSA classifications, and wage and hour regulations.### Technical Skills* Experience with NetSuite or another ERP/accounting platform preferred.* Strong Microsoft Excel skills and proficiency with Microsoft Office.### What We're Looking For* Exceptional attention to detail and organizational skills.* Ability to manage multiple priorities and meet deadlines in a fast-paced environment.* Strong analytical and problem-solving abilities.* High level of integrity and discretion when handling confidential information.* Excellent written and verbal communication skills.* Self-starter who enjoys improving processes and taking ownership of their work.## Why This Role?* Own the payroll function and make a meaningful impact.* Help lead an upcoming payroll system implementation and process improvements.* Join a collaborative, growing organization where your work is highly visible.* Opportunity to shape payroll operations as the company continues to scale.## Apply