Payroll Manager

Anesthesia Associates P.S; Spokane (WA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Retirement plan with 8% employer contribution

Free onsite gym

Free gated onsite parking

3 weeks starting PTO

Job summary

A medical practice in Spokane seeks a Payroll Manager to oversee payroll processing for about 70 employees. The role requires compliance with Washington State payroll laws and proficiency in QuickBooks Payroll. Responsibilities include handling biweekly payroll, tax reporting, and recordkeeping, as well as supporting HR functions. The ideal candidate will have 5+ years of payroll experience and strong attention to detail. Benefits include a hybrid work schedule and medical coverage.

Qualifications

• 5+ years of full-cycle payroll experience.
• Strong knowledge of Washington State payroll laws.
• Proficiency in QuickBooks Payroll required.

Responsibilities

• Oversee payroll processing for a 70-employee medical practice.
• Calculate Washington State payroll taxes and submit reports.
• Maintain payroll records according to laws.

Skills

Washington State payroll laws

QuickBooks Payroll

Payroll tax calculations

Attention to detail

Confidentiality

Tools

QuickBooks

Job description

• Medical, Dental, Vision: Employee medical premiums 100% paid; spouse/partner/dependent premiums not covered
• Retirement: 8% employer contribution into the employee’s 401(k)
• Work Environment: Hybrid schedule with predictable Monday–Friday hours
• PTO:
• 3 weeks starting PTO. 1 additional week after 5 years of continuous employment
• Additional Benefits: Free gated onsite parking and Free onsite gym

Company Description

Anesthesia Associates P.S. is a physician-led practice dedicated to providing high‑quality, patient‑centered care. Our organization fosters a collaborative and dynamic work environment where precision and professionalism drive performance, paired with a strong commitment to compassion. We strive for excellence in all facets of healthcare delivery. Join a team that values expertise, teamwork, and patient well‑being.

Role Description

The Payroll Manager oversees all aspects of payroll processing for a 70‑employee medical practice, ensuring accurate, timely, and fully compliant payroll operations. This role requires deep knowledge of Washington State payroll laws, QuickBooks payroll processing, and federal payroll tax requirements. The Payroll Manager owns payroll end‑to‑end, including tax calculations, reporting, reconciliations, and year‑end filings. This position also provides minor support to HR functions.

Key Responsibilities

Payroll Processing (Primary Function)

• Process biweekly payroll for ~60 employees in QuickBooks with 100% accuracy.
• Maintain employee pay data, deductions, garnishments, and direct deposit information.
• Calculate and verify:
• WA Paid Family & Medical Leave (PFML)
• WA Paid Sick Leave accruals
• WA State Unemployment (SUI)
• Overtime and shift differentials

Tax Compliance & Reporting

• Calculate and submit all required Washington State payroll taxes, including PFML, SUI, and L&I.
• Prepare quarterly federal and state payroll reports (941, 940, state quarterly reports).
• Reconcile payroll tax liabilities and ensure timely payments.
• Assist with year‑end W‑2 and 1099 preparation.

Systems & Recordkeeping

• Maintain payroll records in compliance with WA recordkeeping laws.
• Manage QuickBooks payroll settings, updates, and integrations.
• Maintain secure digital files for payroll, taxes, and employee records.

Minor HR Support (Secondary Function)

• Assist with employment verifications and basic HR documentation.
• Maintain accurate employee data in payroll and HR systems.
• Coordinate with HR leadership on benefit deductions and changes.
• Provide employees with clear, professional support for payroll‑related questions.
• Manage annual benefits open enrollment process.
• Identify opportunities to streamline payroll workflows.

Required Qualifications

• 5+ years of full‑cycle payroll experience.
• Strong knowledge of Washington State payroll laws (PFML, L&I, WA Sick Leave, SUI).
• Proficiency in QuickBooks Payroll (required).
• Experience calculating federal payroll taxes.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with year‑end filings (W‑2, W‑3, 1099).
• Familiarity with benefits administration (401k, HSA, medical/dental).