Payroll Manager

Jobot; Oak Harbor (WA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Competitive compensation

Public retirement pension

Paid time off & holidays

Insurance benefits

FSA/HSA

Tuition reimbursement

Professional development

Job summary

Jobot seeks a Payroll Manager to lead all aspects of payroll operations for a healthcare organization. You will oversee processing, ensure regulatory compliance, and act as the payroll system expert, coordinating with HR, Finance, and IT to drive accuracy and improvements.

The role emphasizes leadership, system administration, and collaboration across departments to maintain strong internal controls and timely payroll delivery.

Qualifications

• 5+ years of progressive payroll experience
• Experience with UKG or a comparable enterprise payroll system
• Experience in a union environment
• Healthcare payroll experience is a plus
• Prior supervisory or leadership experience preferred

Responsibilities

• Lead end-to-end payroll operations and ensure timely, accurate processing for all employees
• Process and review payroll transactions including wages, overtime, shift differentials, stipends, and other compensation
• Prepare payroll tax filings and ensure compliance with federal, state, and local regulations
• Reconcile payroll activity to the general ledger and maintain accurate records
• Serve as primary administrator for the payroll system and partner with IT for upgrades and data integrity

Skills

Payroll leadership

Analytical skills

Communication

Team leadership

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

UKG

Job description

Payroll Manager

Join a growing values-driven healthcare organization with strong leadership!

Salary: $120,000 - $150,000 per year

A bit about us

Join a well-established, community-focused healthcare organization where your work directly supports the employees who care for patients every day. This is an opportunity to take ownership of a critical payroll function while partnering with Finance, Human Resources, and Information Technology to drive accuracy, compliance, and continuous process improvement.

Why join us

• Competitive compensation and comprehensive benefits package
• Public retirement pension plan
• Generous paid time off and paid holidays
• Medical, dental, and vision insurance
• Employer-paid life and disability insurance
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• Tuition reimbursement and professional development opportunities
• Supportive, collaborative leadership team
• Opportunity to lead payroll operations and drive process improvements
• Beautiful Pacific Northwest location offering an outstanding quality of life with easy access to beaches, hiking, boating, and outdoor recreation while remaining within reach of the Seattle metro area

Job Details

A well-established healthcare organization is seeking an experienced Payroll Manager to lead all aspects of payroll operations. This individual will oversee payroll processing, ensure compliance with federal, state, and local regulations, maintain strong internal controls, and serve as the primary administrator for the organization's payroll system. This is a highly visible leadership role that partners closely with Human Resources, Finance, and IT to support accurate payroll administration and continuous process improvement.

Key Responsibilities

• Manage end-to-end payroll operations, ensuring accurate and timely processing for all employees.
• Process and review payroll transactions including regular wages, overtime, shift differentials, stipends, and other compensation.
• Prepare payroll tax filings and ensure compliance with all applicable federal, state, and local payroll regulations.
• Reconcile payroll activity to the general ledger and maintain accurate payroll records.
• Serve as the primary administrator and subject matter expert for the payroll system (UKG experience highly preferred).
• Partner with IT to support payroll system upgrades, testing, troubleshooting, and data integrity.
• Supervise, mentor, and develop payroll team members, including hiring, training, performance management, and workload distribution.
• Partner with Human Resources to ensure accurate employee data, benefit deductions, and payroll integrations.
• Audit benefit file integrations and resolve discrepancies related to payroll and HRIS data.
• Oversee payroll deductions and reconciliation for employer-sponsored benefit programs, including HSA, FSA, disability, life insurance, and other benefit plans.
• Ensure compliance with applicable state reporting requirements and payroll-related regulatory filings.
• Establish and maintain payroll controls, policies, and procedures that support compliance and operational efficiency.
• Manage retroactive payroll adjustments and ensure accurate correction processing.
• Interpret and apply collective bargaining agreements (CBAs) as they relate to payroll administration.
• Serve as backup for payroll processing to ensure business continuity.
• Prepare reports and documentation to support internal and external audits.
• Identify opportunities to improve payroll processes, reporting, controls, and system functionality.
• Coordinate year-end payroll activities, including W-2 processing, system updates, and annual payroll maintenance.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and experience will be considered.
• 5+ years of progressive payroll experience, including payroll processing and payroll accounting.
• Experience working in a union environment.
• Prior supervisory or leadership experience preferred.
• Healthcare payroll experience is a plus.
• Experience with UKG or a comparable enterprise payroll system is strongly preferred.

Desired Skills

• Strong knowledge of payroll accounting, tax regulations, compliance, and internal controls.
• Experience managing complex payrolls with multiple pay components and benefit deductions.
• Proficiency with payroll systems, Microsoft Excel, and financial reporting.
• Excellent analytical, problem-solving, and reconciliation skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective communication skills with the ability to collaborate across HR, Finance, IT, and leadership.
• Ability to handle confidential information with professionalism and discretion.
• Experience interpreting employment policies, payroll regulations, and collective bargaining agreements.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.