Payroll Specialist: Multi-State & Union Deductions

FIS, LLC - Freed Industrial Services; Bethlehem (Northampton County); On-site; USD 52,000 - 78,000; Full time

Job summary

FIS, LLC - Freed Industrial Services is seeking a Payroll Specialist for our Bethlehem, PA area operations. The role supports the Payroll Manager with weekly payroll processing, timecard review, and multi-state/state-specific union deductions under various CBAs.

The ideal candidate has 2+ years of payroll experience, strong Excel skills, and the ability to handle confidential information in a fast-paced environment. Equal opportunity employer with a collaborative team setting.

Qualifications

• 2+ years of payroll experience preferred.
• Experience processing weekly payroll strongly preferred.
• Experience with union payroll and/or construction payroll preferred.
• Familiarity with collective bargaining agreements, union deductions, and benefit contributions.
• Working knowledge of federal and state payroll requirements.
• Experience with multi-state payroll is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to meet strict weekly payroll deadlines.
• Strong problem-solving and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with payroll software or an HRIS/payroll system.

Responsibilities

• Assist the Payroll Manager with the accurate and timely processing of weekly payroll.
• Review and verify employee timecards, hours, overtime, PTO, deductions, and other payroll-related information.
• Process payroll for employees working under various union collective bargaining agreements.
• Assist with the administration of union dues, benefit deductions, and other contractual payroll requirements.
• Review payroll records for accuracy and resolve discrepancies in a timely manner.
• Assist with multi-state payroll requirements for California, Virginia, and Pennsylvania.
• Maintain accurate employee payroll records and documentation.
• Assist with payroll-related reporting, reconciliations, and audits.
• Prepare and submit required union and payroll reports.
• Assist with certified payroll and/or prevailing wage reporting as applicable.
• Respond to employee questions regarding pay, deductions, timekeeping, and payroll policies.
• Work closely with Human Resources, Accounting, Project Management, and field personnel to resolve payroll issues.
• Maintain confidentiality of employee compensation and personal information.
• Stay current on applicable payroll regulations, union requirements, and company policies.
• Provide general administrative support to the Payroll Manager as needed.

Skills

Payroll experience

Weekly payroll processing

Union payroll

Multi-state payroll

Excel

HRIS/payroll system

Confidential information handling

Attention to detail

Communication skills

CBAs familiarity

Tools

Excel

HRIS Payroll System

Job description

FIS, LLC - Freed Industrial Services is seeking a Payroll Specialist for our Bethlehem, PA area operations. The role supports the Payroll Manager with weekly payroll processing, timecard review, and multi-state/state-specific union deductions under various CBAs.

The ideal candidate has 2+ years of payroll experience, strong Excel skills, and the ability to handle confidential information in a fast-paced environment. Equal opportunity employer with a collaborative team setting.