Payroll Specialist

IFG International Financial Group Ltd; Fox Chapel (Allegheny County); On-site; USD 68,000 - 83,000; Full time

Job summary

IFG Pittsburgh is actively recruiting a Payroll Specialist to handle all payroll activities, maintain records, and ensure compliance across hourly and salaried staff in a multi-location environment.

Role covers union and non-union payroll, with a focus on accuracy, timely processing, and regulatory adherence. The position is onsite in Fox Chapel, PA with a permanent, full-time work arrangement.

Qualifications

• 3+ years of experience in payroll processing.
• Experience processing union and non-union payroll for a large workforce preferred.
• Strong understanding of payroll laws and accounting principles.
• Excellent attention to detail and organizational skills.
• Strong communication skills with the ability to handle sensitive information confidentially.
• Proficient in Microsoft Excel and accounting software.
• Familiarity with union contracts and payroll-related compliance requirements.

Responsibilities

• Process weekly union and non-union hourly payrolls and semi-monthly salaried payrolls.
• Maintain payroll integrity by validating employee data, compensation changes, deductions, and tax information.
• Manage comprehensive payroll records and supporting documentation across multiple locations, ensuring accuracy, completeness, and audit readiness.
• Ensure compliance with all applicable federal, state, and local payroll regulations and reporting requirements.
• Serve as the subject matter expert for payroll systems, leading system updates, enhancements, implementations, and end-user support.
• Review and verify payroll-related transactions for compliance with company policies, procedures, and controls.
• Prepare and distribute recurring payroll, labor, and management reports on a monthly and ad hoc basis.
• Administer 401(k) and related benefit programs, ensuring accurate payroll integration and regulatory compliance.
• Collaborate with retirement plan providers to maintain accurate employee contribution, eligibility, and census data.
• Support annual 401(k) audits by preparing schedules, documentation, and responding to auditor requests.
• Complete quarterly census reporting and other required benefit plan compliance filings in a timely manner.

Skills

Payroll processing

Union payroll

Excel

Attention to detail

Confidentiality

Tools

Payroll software

Job description

Salary Mid-Point: $75,000 Location: Fox Chapel PA Job Type: Permanent IFG Pittsburgh is actively recruiting for a Payroll Specialist responsible for performing all activities necessary to process payrolls, maintain payroll and other company records, resolve discrepancies and ensure compliance with all applicable laws. This role will support both union and non-union employees across hourly and salaried positions, ensuring accurate and timely payroll.

Responsibilities of the Payroll Specialist

• Process weekly union and non-union hourly payrolls and semi-monthly salaried payrolls.
• Maintain payroll integrity by validating employee data, compensation changes, deductions, and tax information.
• Manage comprehensive payroll records and supporting documentation across multiple locations, ensuring accuracy, completeness, and audit readiness.
• Ensure compliance with all applicable federal, state, and local payroll regulations and reporting requirements.
• Serve as the subject matter expert for payroll systems, leading system updates, enhancements, implementations, and end-user support.
• Review and verify payroll-related transactions for compliance with company policies, procedures, and controls.
• Prepare and distribute recurring payroll, labor, and management reports on a monthly and ad hoc basis.
• Administer 401(k) and related benefit programs, ensuring accurate payroll integration and regulatory compliance.
• Collaborate with retirement plan providers to maintain accurate employee contribution, eligibility, and census data.
• Support annual 401(k) audits by preparing schedules, documentation, and responding to auditor requests.
• Complete quarterly census reporting and other required benefit plan compliance filings in a timely manner.

Requirements of the Payroll Specialist

• 3+ years of experience in payroll processing
• Experience processing union and non-union payroll for a large workforce preferred
• Strong understanding of payroll laws and accounting principles
• Excellent attention to detail and organizational skills
• Strong communication skills with the ability to handle sensitive information confidentially
• Proficient in Microsoft Excel and accounting software
• Familiarity with union contracts and payroll-related compliance requirements