Payroll Specialist - In-House Payroll

Matrix Finance and Accounting; Seattle (WA); On-site; USD 75,000 - 110,000; Full time

Job summary

Matrix Finance and Accounting seeks an experienced Payroll Specialist to manage in-house payroll operations across multiple states, with a strong focus on union payroll and compliance.

The ideal candidate brings hands-on experience handling end-to-end payroll, union structures, and multi-state regulations, and is proficient with Viewpoint Spectrum. This role emphasizes accuracy, confidentiality, and timely payroll submissions.

Qualifications

• 3+ years of in-house payroll experience.
• Experience with union payroll and multi-state regulations.
• Strong knowledge of payroll taxes and wage/hour rules.
• Proficient with timekeeping systems and Excel.
• Viewpoint Spectrum experience is a strong plus.

Responsibilities

• Process full-cycle, in-house payroll timely and accurately.
• Manage payroll for employees across multiple states with compliance.
• Process union payroll including wage rates, deductions, reports.
• Review timekeeping, hours, overtime, PTO, bonuses, deductions.
• Maintain payroll records and resolve discrepancies.
• Assist with payroll taxes, reconciliations, audits, year-end (W-2).
• Stay current on payroll laws and multi-state rules.
• Maintain confidentiality of compensation data.
• Identify process improvements for accuracy and efficiency.

Skills

In-house payroll

Union payroll

Multi-state payroll

Payroll taxes

Timekeeping systems

Excel

Confidentiality

Problem-solving

Organization

Tools

Viewpoint Spectrum

Job description

We are seeking an experienced Payroll Specialist to manage the company’s in-house payroll operations. This position will be responsible for accurately processing payroll for employees across multiple states, with a strong focus on union payroll, compliance, and timely payroll administration.

The ideal candidate will have hands-on experience managing payroll internally from start to finish, be comfortable working with complex union pay structures, and have strong knowledge of multi-state payroll regulations. Experience with Viewpoint Spectrum is highly preferred but not required.

Responsibilities

• Process full-cycle, in-house payroll on a timely and accurate basis.
• Manage payroll for employees across multiple states, ensuring compliance with applicable federal, state, and local regulations.
• Process union payroll, including various union agreements, wage rates, deductions, benefits, and reporting requirements.
• Review and validate timekeeping, hours, overtime, PTO, bonuses, deductions, and other payroll inputs.
• Maintain accurate employee payroll records and resolve payroll discrepancies.
• Ensure proper calculation and payment of federal, state, and local payroll taxes.
• Prepare and maintain union reports, certified payroll documentation, and other required payroll filings.
• Partner with HR, Accounting, field operations, and managers to resolve payroll-related questions and issues.
• Assist with payroll tax filings, reconciliations, audits, and year-end processes, including W-2s.
• Stay current on changes to payroll laws, wage and hour regulations, and multi-state compliance requirements.
• Maintain confidentiality of employee compensation and payroll information.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

Qualifications

• 3+ years of hands-on in-house payroll experience.
• Strong experience processing union payroll.
• Experience with multi-state payroll and knowledge of varying state and local payroll requirements.
• Strong understanding of payroll taxes, wage and hour regulations, overtime, deductions, and payroll compliance.
• Experience working with timekeeping systems and integrating payroll data.
• Strong Excel skills and attention to detail.
• Excellent organizational and problem-solving skills.
• Ability to manage confidential information with discretion.
• Viewpoint Spectrum experience is a strong plus.
• Construction or other unionized industry experience is preferred.

Preferred Background

The ideal candidate is a detail-oriented payroll professional who has managed complex, high-volume payroll in-house, understands the nuances of union and multi-state payroll, and can independently own the payroll process from timecard review through final payroll submission and reporting.