Payroll Specialist, HR Shared Services

Asphalt Materials, Inc.; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

The Heritage Group is seeking a Payroll Specialist to support day-to-day payroll operations for hourly and salaried employees in a remote role with periodic in-office time. The position requires accuracy, confidentiality, and strong knowledge of tax regulations and payroll processes, including garnishments and distributions.

Responsibilities include data entry, audits, tax reporting, and system maintenance within Workday, plus collaboration across HRSS teams.

Qualifications

• 3+ years direct payroll processing experience.
• Experience with Workday payroll system.
• Strong Excel skills and data accuracy.
• Familiarity with payroll tax regulations including garnishments.

Responsibilities

• Process and audit payrolls for hourly and salaried employees.
• Manage payroll data entry, corrections, and distributions.
• Handle tax reporting and 401K, HSA, etc. file uploads.
• Respond to employee wage verification requests and inquiries.
• Maintain payroll data integrity and confidentiality.

Skills

Payroll processing

Payroll tax knowledge

Confidentiality

Team collaboration

AI tools experience

Education

High School diploma or equivalent

Tools

Workday

Microsoft Excel

Job description

About The Heritage Group

The Heritage Group is a fourth-generation, family-owned business focused on construction and materials, environmental services and specialty chemicals. Over the last 90+ years, the Heritage portfolio has grown to include more than 50 companies that employ more than 6,000 people. What unites this diverse group of businesses and individuals is our commitment to create a safer, more enriching, and sustainable world by harnessing the power of family.

The Payroll Specialist supports the day-to-day operations in a pay cycle reviewing all phases of hourly and salary payroll to include managing the data entry process, auditing and finalizing payrolls, submitting necessary tax reports and billing and maintaining the system for proper operation and efficiency.

*This position is remote, with occasional in-office time monthly. Qualified candidates must currently reside within 75 miles of the Indianapolis, IN area*

Essential Functions

• 80% Payroll and Payroll Tax Support
• Maintains knowledge & understanding of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to writs of garnishment, child support, levies, and subpoenas.
• Reviews, analyzes, and verifies payroll reports and documents for accuracy before Review information received through various methods for paycheck processing with Workday software to answer any questions from employees
• Completes accurate payroll entry, processes, corrections, distribution, scanning, etc.
• Creates lay-off checks and off-cycle checks, as needed.
• Processes final pay checks and recovery of overpayments based on state regulations
• Administers employee wage garnishments and child support deductions
• Completes monthly union check requests and coordinate timing of system updates to avoid payroll disruptions
• Assists in researching and resolving employee pay issues
• Responds to employee requests for written wage verification, etc.
• Demonstrates accuracy and thoroughness and ensures quality of own work
• Prioritizes and plans personal work activities to effectively utilize time
• Maintains confidentiality and the highest degree of integrity
• Responsible for managing the daily payroll inbox through Fresh Service ticketing system
• Processes and verifies new hire/termination payroll data and setup, including but not limited to pay cards and/or direct deposit requests
• Process Earnings and Deduction upload files (i.e bonus payments, seed money, gift cards, etc.)
• Reviews and verifies payroll reports and documents for accuracy before uploading 3rd party files for 401K, H S A, Taxes, Union reports, Expert Pay Child Support files, garnishments, banking, positive pay, GL Reports, etc.
• Gathers data for any audit requests related to unions, etc.
• Constantly maintain payroll data integrity for accuracy as well as work cross-functionally across other HRSS teams
• 20% Process Improvement
• Strives to identify continued efficiencies and processes to limit manual transactions
• Assist Payroll Department in any projects and special assignments, as required.
• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.

Education and Experience

• High School or Equivalent experience
• 3+ years direct payroll processing experience
• Required working experience in Workday
• Required experience utilizing Microsoft Excel
• Strongly preferred experience in union work environment
• Preferred professional experience utilizing AI tools

Skills and Abilities

• Ability to maintain confidentiality and the highest degree of integrity
• Must be able to work in a team environment

Work Conditions / Physical Demands

Work is primarily performed in an office or professional setting using standard business equipment; hybrid or remote work may be available based on role and business needs. Work is generally performed during standard business hours; occasional extended hours may be required to meet business or project demands. Minimal travel expected; occasional travel for meetings, training, or company events may be required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

#TheHeritageGroup History

The Heritage Group is a fourth-generation family-owned business managing and investing in a diverse portfolio of dozens of companies built on three major platforms: construction and materials, environmental services, and specialty chemicals. These platforms – along with companies in which we’ve made long-term, strategic investments – include thousands of employees in more than 170 locations around the globe.

About Our Platforms

As the Heritage portfolio of companies has grown, we have focused on three major platforms to serve as our foundation: construction and materials; environmental services; and specialty chemicals. Our commitment to sustainability spans across all companies and platforms: we are stewards for the next generation, leaving our people, our planet and our communities better than we found them.

A Culture of Innovation

Across all three of our core platforms, we bet on talent and help our people build great careers on a foundation of shared values and purpose. Our people, in turn, help us continually improve the way that we work while embracing excellence in our business.

Current President & CEO, Amy Schumacher

Current President & CEO, Amy Schumacher is the great-granddaughter of the original founder, John E. Fehsenfeld.

We respect your privacy.

If you are a California resident, you acknowledge that you have read the privacy notices for the applicable companies in which you are interested in receiving alerts, including Envita Solutions, Monument Chemical, Asphalt Materials, Inc., Heritage Aggregates, LLC d/b/a US Aggregates, U.S. Aggregates, Inc., and Milestone Contractors, L.P.