Payroll Specialist, HR Shared Services

The Heritage Group; Indianapolis (IN); Hybrid; USD 60,000 - 80,000; Full time

Job summary

The Heritage Group in Indianapolis, IN is seeking a Payroll Specialist to manage hourly and salary payroll, audit data, and ensure accurate tax reporting while maintaining confidentiality. This remote role with occasional in-office time requires residency within 75 miles of the Indianapolis area.

You will process payroll using Workday, handle garnishments and union-related files, respond to employee wage verifications, and support payroll teams with process improvements.

Qualifications

• 3+ years of direct payroll processing experience.
• Experience using Workday for payroll processing.
• Proficiency in Microsoft Excel.
• Experience in a union environment is preferred.

Responsibilities

• Process payroll entries, audits, and finalization for hourly and salary employees.
• Handle garnishments, child support, and related tax reports.
• Maintain payroll data integrity and confidentiality.
• Support payroll inbox and respond to employee payroll inquiries.
• Assist with off-cycle payrolls, lay-off checks, and file uploads for 401K/HSA/Taxes.

Skills

Confidentiality

Team player

Excel proficiency

Education

High School diploma or equivalent

Tools

Workday

Microsoft Excel

Job description

About The Heritage GroupThe Heritage Group is a fourth-generation, family-owned business focused on construction and materials, environmental services and specialty chemicals. Over the last 90+ years, the Heritage portfolio has grown to include more than 50 companies that employ more than 6,000 people. What unites this diverse group of businesses and individuals is our commitment to create a safer, more enriching, and sustainable world by harnessing the power of family.The Payroll Specialist supports the day-to-day operations in a pay cycle reviewing all phases of hourly and salary payroll to include managing the data entry process, auditing and finalizing payrolls, submitting necessary tax reports and billing and maintaining the system for proper operation and efficiency.*This position is remote, with occasional in-office time monthly. Qualified candidates must currently reside within 75 miles of the Indianapolis, IN area*Essential Functions80% Payroll and Payroll Tax SupportMaintains knowledge & understanding of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to writs of garnishment, child support, levies, and subpoenas.Reviews, analyzes, and verifies payroll reports and documents for accuracy beforeReview information received through various methods for paycheck processing with Workday software to answer any questions from employeesCompletes accurate payroll entry, processes, corrections, distribution, scanning, etc.Creates lay-off checks and off-cycle checks, as needed.Processes final pay checks and recovery of overpayments based on state regulationsAdministers employee wage garnishments and child support deductionsCompletes monthly union check requests and coordinate timing of system updates to avoid payroll disruptionsAssists in researching and resolving employee pay issuesResponds to employee requests for written wage verification, etc.Demonstrates accuracy and thoroughness and ensures quality of own workPrioritizes and plans personal work activities to effectively utilize timeMaintains confidentiality and the highest degree of integrityResponsible for managing the daily payroll inbox through Fresh Service ticketing systemProcesses and verifies new hire/termination payroll data and setup, including but not limited to pay cards and/or direct deposit requestsProcess Earnings and Deduction upload files (i.e bonus payments, seed money, gift cards, etc.)Reviews and verifies payroll reports and documents for accuracy before uploading 3rd party files for 401K, H S A, Taxes, Union reports, Expert Pay Child Support files, garnishments, banking, positive pay, GL Reports, etc.Gathers data for any audit requests related to unions, etc.Constantly maintain payroll data integrity for accuracy as well as work cross-functionally across other HRSS teams20% Process ImprovementStrives to identify continued efficiencies and processes to limit manual transactionsAssist Payroll Department in any projects and special assignments, as required.Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.Education QualificationsRequired High School or Equivalent experienceExperience QualificationsRequired 3+ years direct payroll processing experienceRequired working experience in WorkdayRequired experience utilizing Microsoft ExcelStrongly preferred experience in union work environmentPreferred professional experience utilizing AI toolsSkills and AbilitiesAbility to maintain confidentiality and the highest degree of integrityMust be able to work in a team environmentWorking Conditions/Physical DemandsWork is primarily performed in an office or professional setting using standard business equipment; hybrid or remote work may be available based on role and business needs.Work is generally performed during standard business hours; occasional extended hours may be required to meet business or project demands.Minimal travel expected; occasional travel for meetings, training, or company events may be required.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.#TheHeritageGroup