Sr. Payroll Specialist

Boudreau Pipeline; Corona (CA); On-site; USD 90,000 - 115,000; Full time

Job summary

Boudreau Pipeline is seeking a Senior Payroll Specialist to ensure accurate and timely payroll processing for 300+ employees across multiple sites. The role includes managing tax withholdings, garnishments, and benefit deductions while providing guidance to the payroll team.

The ideal candidate will have knowledge of prevailing wage and certified payroll, strong Excel skills, and experience with ADP Workforce Now and COINS. Bilingual abilities are a plus for our California operations.

Qualifications

• Associates degree in accounting or related field, 5+ years payroll experience for 300+ employees.
• Knowledge of prevailing wage and union payroll.
• Experience with certified payroll.

Responsibilities

• Execute and review payroll for 300+ employees accurately and timely.
• Maintain payroll data including employee details, tax withholding statuses, and other pertinent information.
• Address payroll inquiries from employees and managers in a timely manner.
• Reconcile payroll tax liabilities and employee benefit deductions.
• Manage garnishment procedures and reporting.
• Oversee time and attendance systems for payroll processing.
• Assist with prevailing wage and certified payroll reporting.
• Ensure compliance with union agreements and regulations.

Skills

ADP Workforce Now

COINS

Excel

Bilingual English/Spanish

Communication

Time management

Education

AA/AS in accounting

Tools

ADP Workforce Now

COINS

Microsoft Office

Job description

General Description

The Senior Payroll Specialist ensures prompt and precise payroll processing for employees, undertaking complex tasks such as accurate deduction and tax calculations to ensure timely and accurate employee payments. Moreover, they provide guidance and support to fellow payroll team members.

• Execute and review payroll meticulously on a consistent basis, guaranteeing the accuracy and completeness of all financial transactions.
• Maintain thorough payroll data, including employee details, tax withholding statuses, and other pertinent information.
• Effectively address and resolve payroll-related inquiries from employees, managers, and stakeholders in a timely manner.
• Conduct thorough reconciliations of payroll-related accounts, including payroll tax liabilities and employee benefit deductions, to maintain financial integrity.
• Manage garnishment procedures, including form completion, employee notification, agency correspondence, and system setup.
• Generate and distribute payroll reports as needed, providing insights and analytics for informed decision-making.
• Oversee time and attendance systems, guaranteeing the accuracy of data to support efficient payroll processing.
• Assist with prevailing wage compliance, including but not limited to confirming pay schedules, and rates according to compliance requirements.
• Assist with certified payroll compliance, by submitting, weekly and monthly compliance reporting to General Contractors and DIR.
• Assist and fulfill reporting requirements related to union agreements, maintaining transparency and compliance.
• Must keep abreast of all company, state, and federal regulations or laws at all times.
• Other duties as assigned.

Essential Duties

• Execute and review payroll meticulously on a consistent basis, guaranteeing the accuracy and completeness of all financial transactions.
• Maintain thorough payroll data, including employee details, tax withholding statuses, and other pertinent information.
• Effectively address and resolve payroll-related inquiries from employees, managers, and stakeholders in a timely manner.
• Conduct thorough reconciliations of payroll-related accounts, including payroll tax liabilities and employee benefit deductions, to maintain financial integrity.
• Manage garnishment procedures, including form completion, employee notification, agency correspondence, and system setup.
• Generate and distribute payroll reports as needed, providing insights and analytics for informed decision-making.
• Oversee time and attendance systems, guaranteeing the accuracy of data to support efficient payroll processing.
• Assist with prevailing wage compliance, including but not limited to confirming pay schedules, and rates according to compliance requirements.
• Assist with certified payroll compliance, by submitting, weekly and monthly compliance reporting to General Contractors and DIR.
• Assist and fulfill reporting requirements related to union agreements, maintaining transparency and compliance.
• Must keep abreast of all company, state, and federal regulations or laws at all times.
• Other duties as assigned.

Experiences

• Associates of the Arts or Associates of Science in accounting, and/or, at least five (5) years of experience processing payroll for 300+ employees, in Construction
• Knowledge of certified payroll and prevailing wage payroll.
• Union construction payroll experience required.

Knowledge, Skills, And Requirements

• Knowledge of prevailing wage and union laws.
• strong excel skills including lookup functions and pivot tables.
• ADP Workforce Now and COINS experience is strongly preferred.
• Bilingual in English/Spanish is a plus.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments.
• Working knowledge of Microsoft Office
• 10-Key data entry
• Follow Through
• Must be coachable and open to feedback and improvement.
• Strong communication and comprehension.
• Time management
• Attention to detail.
• Multitasking.
• A CPP (Certified Payroll Practitioner) certification would be a plus, but not a requirement.

Physical Demands and Work Environment

Physical Requirements:

This position is primarily sedentary to light work in nature. The employee is regularly required to sit for prolonged periods, use hands and fingers to operate a computer keyboard, telephone, and office equipment, and occasionally stand, walk, bend, or reach. The employee may occasionally lift or move office materials such as files, binders, laptops, or boxes of supplies weighing up to 20 pounds.

Reasonable Accommodations:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA).

Culture Alignment

All employees are expected to uphold Boudreau Pipeline's values of Communication, Mutual Respect, and Accountability. These principles guide how we lead, collaborate, and perform our work every day.

Equal Employment Opportunity and At-Will Statement

Boudreau Pipeline Corporation is an Equal Opportunity Employer and prohibits discrimination or harassment based on race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

This job description does not constitute a contract for employment. Employment is at-will and may be terminated by either party at any time.