Payroll Specialist – Bilingual

William A. Hazel, Inc.; Chantilly (VA); On-site; USD 34,000 - 39,000; Full time

Job summary

William A. Hazel, Inc. is seeking a detail-oriented Payroll Specialist – Bilingual to join our team in Chantilly, VA.

The role focuses on processing weekly payroll for field crews, verifying timekeeping information, maintaining records, and resolving discrepancies in alignment with company policy. The ideal candidate is bilingual (English/Spanish) with payroll or related experience, familiarity with ADP or Viewpoint Vista, strong Excel skills, and a customer-service mindset when working with

Qualifications

• High school diploma or GED (required).
• 1+ years payroll, accounting, or clerical experience preferred.
• Must be bilingual (English/Spanish).
• Experience with payroll software (e.g., ADP / Viewpoint Vista); strong Excel skills.
• Payroll certification (FPC or CPP) a plus but not required.

Responsibilities

• Analyze weekly payroll for field crews, tracking time by crew.
• Review and edit timekeeping entries for accuracy.
• Maintain payroll records and file maintenance in payroll system.
• Track and reconcile employees’ leave balances.
• Maintain child support and garnishment records; process related payments.
• Maintain certified payroll and prevailing wage documentation as required.
• Adhere to weekly payroll processing cutoff and deadlines.
• Support additional payroll and administrative tasks as assigned.

Skills

Payroll

Bilingual Spanish/English

Education

High school diploma or GED

Tools

ADP

Viewpoint Vista

Excel

Job description

William A. Hazel, Inc., a total site development contractor for over 60 years, is looking for a detail-oriented Payroll Specialist – Bilingual to join our team. Spanish/English bilingual ability is a strong requirement. The ideal candidate has prior experience in payroll, accounting, or clerical work, strong organizational skills, and a customer-service mindset when working with our field crews and office staff. This role is responsible for processing weekly payroll, verifying timekeeping information, maintaining accurate records, and resolving payroll discrepancies in accordance with company policy and applicable wage regulations.

Essential Functions

• Analyze weekly payroll for field crews, tracking time by crew.
• Review and edit timekeeping entries to ensure accuracy and completeness.
• Maintain payroll records and perform file maintenance in the payroll system.
• Track and reconcile employees’ leave balances.
• Maintain child support and garnishment records; process related payments.
• Maintain certified payroll records and prevailing wage documentation as required.
• Adhere to the weekly payroll processing cutoff and deadlines.
• Support additional payroll and administrative tasks as assigned.

Requirements

• High school diploma or GED required; one or more years of related payroll, accounting, or clerical experience preferred, or an equivalent combination of education and experience.
• Must be bilingual (English/Spanish).
• Experience with payroll or accounting software required (e.g., ADP / Viewpoint Vista, etc.); strong Excel skills preferred.
• Certified payroll / Davis-Bacon prevailing wage experience a plus.
• Strong numerical accuracy, including comfort with rates, ratios, percentages, and basic calculations.
• Excellent organizational skills and high attention to detail.
• Strong interpersonal and communication skills, with the ability to present information clearly to employees.
• Ability to read, interpret, and apply written instructions, correspondence, and procedures independently.
• Payroll certification (FPC or CPP) is a plus but not required.

This position is performed indoors in a climate-controlled office environment with a moderate noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Salary

Hourly $25.00 to $28.00/hour

William A. Hazel, Inc. is an equal opportunity employer.

We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, genetic information or any other characteristics protected by law.