Payroll Specialist / Administrative Assistant

Scheffel Boyle; Jerseyville (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid parental leave

Flexible spending account (FSA)

401(k) plan with company match

Paid holidays

Paid time off (PTO)

Life insurance

Short- and long-term disability

Job summary

Scheffel Boyle is hiring a Payroll Specialist / Administrative Assistant to support clients' day-to-day payroll needs and provide essential office support in Jerseyville, IL. You’ll collect and enter payroll data, file taxes, and maintain organized records while delivering responsive service to clients and internal teams.

Ideal candidates bring attention to detail, strong communication, and the ability to manage multiple priorities in a professional office setting.

Qualifications

• High level of integrity and discretion when handling confidential payroll data.
• Strong numerical, analytical, and reconciliation skills with attention to discrepancies.
• Excellent organization, time management and dependability.
• Ability to manage multiple priorities and deadlines.
• Adaptability and willingness to learn new software; team player.

Responsibilities

• Maintain payroll information by collecting, calculating, and entering client payroll data.
• Prepare client payroll and related monthly and quarterly payroll tax filings.
• Ensure payroll tax documents are filed accurately and on time.
• Maintain thorough, organized files and supporting documentation.
• Provide responsive, accurate, and timely service to clients.
• Communicate clearly with clients and internal team members.
• Provide general clerical and administrative support, including answering phones and greeting clients.

Skills

Payroll processing

Data entry

Microsoft Excel

Customer service

Time management

Communication

Problem solving

Teamwork

Administrative support

Tools

QuickBooks

Sage

Accounting CS

Microsoft Word

Microsoft Excel

Job description

Payroll Specialist / Administrative Assistant

Position Overview: As a Payroll Specialist / Administrative Assistant, you will support clients’ day-to-day payroll needs while also providing essential administrative support to the Jerseyville office. You will work closely with clients and internal team members to deliver accurate, timely service that reflects our commitment to excellence and personalized client care.

Key Responsibilities

• Maintain payroll information by collecting, calculating, and entering client payroll data.


• Prepare client payroll and related monthly and quarterly payroll tax filings.


• Ensure payroll tax documents are filed accurately and on time in accordance with applicable laws and regulations.


• Maintain thorough, organized files and supporting documentation.


• Work closely with clients to provide responsive, accurate, and timely service.


• Communicate clearly and professionally with clients and internal team members.


• Provide general clerical and administrative support, including answering phones, greeting clients, and delivering excellent client service.

Qualifications

• High level of integrity, discretion, and accuracy when handling confidential payroll and client information.


• Strong numerical, analytical, problem-solving, and reconciliation skills, including the ability to identify and communicate discrepancies.


• Excellent organization, time management, dependability, and attention to detail.


• Ability to manage multiple priorities and meet recurring filing and client-service deadlines.


• Adaptability and willingness to learn new software and take ownership of assigned responsibilities.


• Ability to work effectively both independently and collaboratively as part of a team.


• Clear, professional communication and strong customer service skills.


• Experience in customer service, data entry, bookkeeping, payroll, or administrative support in an office environment is preferred, but not required.


• Proficiency with Microsoft Word and Excel is preferred. Experience with QuickBooks, Sage, Accounting CS, or other tax and accounting software is a plus.


• A positive, motivated, and team-oriented approach, with experience in a professional office setting preferred.


• Health and dental insurance, paid parental leave, and a flexible spending account (cafeteria plan).


• Paid holidays, a competitive PTO package, and competitive compensation.


• Company-paid life insurance and short- and long-term disability insurance.


• 401(k) plan with a company-matching contribution.


• Reimbursement for approved civic and professional memberships and activities.


• Continuing education provided through corporate programming.

Compensation $20-$25/hr

Serving St. Louis, the Metro-East and Southwestern Illinois since 1924.