Payroll Assistant - $25.00-$28.00/hr DOE - Peoria, Illinois

ELM Utility Services; Peoria (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Voluntary benefits including Medical,

401(k) Plan

Paid Time Off

Paid Holidays

Training opportunities

Equal Opportunity Employer

Job summary

ELM Utility Services is seeking a Payroll Assistant to support payroll processing at our Peoria headquarters. The role involves multi-state payroll, data maintenance, and responding to employee inquiries in a fast-growing payroll team.

The position is full-time and in-office, with typical hours 8:00 a.m. to 5:00 p.m. Monday through Friday. The candidate should have at least 1 year of payroll/HR experience and strong Excel skills.

Qualifications

• At least 1 year of administrative, HR or payroll experience.
• High proficiency in Microsoft Excel (VLOOKUPs, pivot tables).
• Must exercise discretion and maintain strict confidentiality due to the sensitive nature of the role.
• Attention to detail and accuracy is imperative.
• Ability to pass a pre-employment drug screen and background check.
• High school diploma or GED.

Responsibilities

• Enter payroll changes such as pay changes, tax changes, new direct deposit information, reimbursements, and deductions.
• Review wage garnishment information and update records with the PEO as needed.
• Respond to employee payroll questions and provide necessary information or forms.
• Work with onboarding and benefits teams to ensure payroll reflects new hires and elections.
• Assist with final pay for employees who separate from employment.
• Verify and maintain accurate state and local tax setups for multi-jurisdictional employees.
• Perform regular audits of payroll data and generate payroll reports.
• Communicate pay-related information to employees and management in a timely manner.
• Transfer records to the electronic document management system (EDMS).

Skills

Payroll administration

Excel

Education

High school diploma or GED

Tools

Microsoft Excel

Job description

About this Role:

ELM Utility Services, with a team of over 1,900 employees nationwide, is seeking a Payroll Assistant to work in our corporate headquarters located in Peoria, Illinois. ELM is experiencing significant growth, and this could be an excellent long-term career opportunity in HR/Payroll. This role will assist with the processing and maintenance of multi-state payroll. Understanding federal, state, and local wage and hour laws is helpful to this role. The Payroll Assistant supports the Payroll Director in executing payroll operations. This individual will prepare payroll information to be processed, assist employees with payroll questions or changes, and update payroll information as it changes including taxes, direct deposit information, and wage updates.

The position is a full-time, in-office position, and the office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.

Key Responsibilities:

• Enter payroll changes such as pay changes, tax changes, new direct deposit information, reimbursements, and deductions.

• Review wage garnishment information as it comes in and work closely with our PEO to update records as needed.

• Respond to employee payroll questions and provide any necessary information or forms.

• Work closely with onboarding specialists and the benefits department to ensure that payroll records reflect accurate new hire and benefit election information.

• Assist with preparation of final pay for employees who separate from employment.

• Verify and maintain accurate state and local tax setups for employees working in different jurisdictions.

• Perform regular audits of payroll data to ensure accuracy.

• Generate and prepare a variety of payroll-related reports.

• Communicatewith employees and all levels of management regarding pay-relatedinformation, ensuring that requests are completed in a timely manner.
• Transferhard copies of records to the electronic document management system(EDMS).

Required Qualifications:

• At least 1 year of previous administrative, HR or payroll experience.

• High proficiency in Microsoft Excel (VLOOKUPS, pivot tables) is essential.

• Must exercise discretion and maintain strict confidentiality due to the sensitive nature of the role.

• Attention to detail and accuracy is imperative.

• Ability to pass a pre-employment drug screen and background check.

• High school diploma or GED

Preferred Qualifications:

• Thoroughunderstanding of wage and hour laws, payroll deductions, and payrolltaxes.
• FundamentalPayroll Certification (FPC), or Certified Payroll Professional (CPP).
• Experiencewith multi-state corporate payroll processing.

Our Total Rewards Package Includes:

• Voluntary Medical, Dental, Vision, Life, Disability, FSA, HSA, and Teladoc, Employee Assistance Program (EAP), 401(k) Plan

• Company Paid Life Insurance up to $50,000.

• Paid-Time Off (PTO) to be used for any purpose, including sick time.

• 6 Paid Holidays

• Annual reviews with potential for increases and bonuses for milestone anniversaries

• Paid hands-on training

• WE ARE AN EQUAL OPPORTUNITY EMPLOYER