Payroll Specialist: Accurate, Timely Pay & Compliance

Navajo Technical College; Crownpoint (NM); On-site; USD 45,000 - 65,000; Full time

Job summary

Navajo Technical College is seeking a Payroll Specialist to accurately compute and input hours, deductions, taxes and related data into the payroll system. You will review time-keeping records, process forms, and prepare direct deposit and tax transfers while ensuring compliance and confidentiality.

You will coordinate with departments to verify attendance, resolve discrepancies and prepare year-end W-2 data, ACA reports, and audits. Evening/weekend work may be required as needed.

Qualifications

• Associates degree in accounting or related field required.
• Four years accounting and payroll experience.
• Bachelor’s degree in accounting, finance or related field preferred.
• Valid state driver’s license required.
• Pass background check.

Responsibilities

• Receives completed time-keeping records from all departments for review and processing of payroll.
• Compiles and analyzes payroll data, makes recommendations and determinations and prepares related reports.
• Coordinates with various departments to verify attendance of employees without signatures on sign-in sheets or where there is a discrepancy in hours worked.
• Receives and processes various personnel forms such as paid time off, leaves of absence, transfers, status changes, new hires, separations, etc.
• Reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments or corrections through journal entries or other established procedure.
• Conducts necessary research to effectively resolve payroll issues.
• Ensures accuracy of payroll by reviewing data and correcting errors and discrepancies; communicates with departments to address errors.
• Calculates and processes employee deductions, i.e. taxes, child support, garnishments, student loans.
• Researches, analyzes and resolves difficult or technical problems or questions presented by other workers, faculty, staff, or outside agency representatives using knowledge of common problems and of entire payroll function.
• Compiles data and prepares presentation of information for audits.
• Prepares direct deposit information for electronic transfer; prepares information for payroll funds transfer.
• Prepares electronic funds transfer for payment of federal and state taxes.
• Verifies to ensure the arrival of the electronic funds transfer file as requested.
• Assists in the preparation of check requests for wage garnishments, state payroll taxes, and other miscellaneous deductions.
• Maintains accurate records; files backup documentation of payroll records.
• Coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions.
• Creates reports as needed.
• Completes income verifications.
• Prepares year-end financial data for W-2s and other financial reports.
• Responds to requests from employees regarding payroll questions or concerns.
• Ensures strict confidentiality of financial records.
• Prepares and ensures accuracy of reports to the Navajo Nation for the quarterly Workers Comp reports which includes payments are made in a timely manner.
• Tax compliance, stay up to date with changes in tax laws and ensure that the company’s payroll process adheres to all state and federal requirements.
• Review, analyze, and check payroll reports to confirm any changes, such as new rates are updated.
• Calculate and process final payment for separated faculties who leave before their contract end date.
• Review, analyze payroll reports and make necessary adjustments of corrections through journal entries or other established procedures.
• Address and resolve payroll discrepancies or payroll issues promptly and efficiently.
• Review, analyze, and prepare year-end financial data for W-2s and ACA reports. Maintain insurance plans for fulltime employees.
• Calculate and process employee deductions, i.e. taxes, child support, garnishments.
• Review and analyze payroll entries generated from iSolved before it’s posted into the accounting software.
• Ensure payroll goes out in a timely manner, bi-weekly payroll.
• Performs other duties as assigned.

Skills

Accounting knowledge

Payroll practices

Business English & basics

Numerical accuracy

Communication

Education

Associates Degree in Accounting or related field

Bachelor’s Degree in Accounting/Finance or related field (preferred)

Tools

Word

Excel

Access

PowerPoint

Job description

Navajo Technical College is seeking a Payroll Specialist to accurately compute and input hours, deductions, taxes and related data into the payroll system. You will review time-keeping records, process forms, and prepare direct deposit and tax transfers while ensuring compliance and confidentiality.

You will coordinate with departments to verify attendance, resolve discrepancies and prepare year-end W-2 data, ACA reports, and audits. Evening/weekend work may be required as needed.