Payroll Specialist

Ledgent Finance & Accounting; Swanston (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Ledgent Finance & Accounting is seeking a detail-oriented Payroll Specialist to manage payroll across departments in Sacramento, CA. The role requires strong knowledge of payroll regulations, accuracy, and confidentiality, with experience using major payroll systems.

The ideal candidate will process weekly to semi-monthly payrolls, audit timesheets, handle deductions, and collaborate with HR and Accounting to ensure compliant, timely payroll reporting.

Qualifications

• 3+ years of payroll processing experience.
• Knowledge of multi-state payroll practices and regulations.
• Experience with major payroll systems.
• Strong Excel skills (VLOOKUP, Pivot) and data analysis.
• Excellent communication and confidentiality.

Responsibilities

• Process weekly, biweekly, and semi-monthly payrolls.
• Audit timesheets, reports, earnings, deductions, and taxes.
• Maintain employee payroll records and benefits deductions.
• Ensure compliance with payroll laws.
• Reconcile payroll accounts and assist month-end/year-end.
• Prepare payroll tax filings with third-party providers.
• Respond to employee pay inquiries.
• Collaborate with HR and Accounting on data and reporting.
• Support audits with payroll docs and reporting.
• Generate payroll reports for management.
• Assist process improvement and controls.

Skills

Payroll processing

Multi-state payroll

Payroll software

Excel advanced

Attention to detail

Communication

Confidentiality

Tools

ADP

Paychex

UKG

Ceridian Dayforce

Workday

Job description

Payroll Specialist (JN -112026-434803) Sacramento, California

Salary: USD30 - USD35 per hour

Payroll Specialist

Position Summary

We are seeking a detail-oriented Payroll Specialist to join our team and manage the accurate and timely processing of payroll for employees across multiple departments. The ideal candidate will have strong knowledge of payroll regulations, excellent analytical skills, and the ability to maintain confidentiality while providing exceptional customer service to employees and management. 30-35/hr DOE

Key Responsibilities

• Process weekly, biweekly, and semi-monthly payrolls in an accurate and timely manner.
• Review and audit timesheets, payroll reports, earnings, deductions, and tax calculations.
• Maintain employee payroll records, including new hires, terminations, pay rate changes, direct deposits, and benefit deductions.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Reconcile payroll accounts and assist with month-end and year-end reporting activities.
• Process wage garnishments, child support orders, levies, and other payroll deductions.
• Prepare payroll tax filings and coordinate with third-party payroll providers as needed.
• Respond to employee inquiries regarding pay, taxes, deductions, timekeeping, and payroll policies.
• Collaborate with Human Resources and Accounting teams to ensure accurate employee data and financial reporting.
• Assist with audits by providing payroll documentation and reporting.
• Generate and analyze payroll reports for management.
• Support process improvement initiatives and help maintain payroll procedures and controls.

Qualifications

• 3+ years of payroll processing experience.
• Knowledge of multi-state payroll practices and payroll tax regulations preferred.
• Experience with payroll systems such as ADP, Paychex, UKG, Ceridian Dayforce, or Workday.
• Strong understanding of wage and hour laws, payroll deductions, and payroll accounting.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, pivot tables, and data analysis.
• Exceptional attention to detail and accuracy.
• Strong organizational, problem-solving, and communication skills.
• Ability to handle confidential information with discretion.