Payroll Specialist (814972)

NITELINES USA, INC; Tampa (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

NiteLines USA in Tampa, FL seeks a Payroll Specialist for an assignment of at least 1 month. The role focuses on complex payroll processing, ADP systems usage, and ensuring compliance with union contracts and federal/state requirements. Background checks and drug screening are required.

Responsibilities include reconciling payroll data, handling garnishments, tax withholdings, and preparing management reports. This position offers business attire and a professional office setting.

Qualifications

• Level 1 background check with seven years of history including SSN and sex offender check.
• Must pass a 5-panel drug screen (amphetamine, PCP, cocaine, opiates, marijuana).
• Experience interpreting payroll policies and applicable labor contracts.
• Knowledge of federal, state, and local payroll requirements.

Responsibilities

• Process complex payroll transactions ensuring accurate biweekly payments.
• Resolve payroll adjustments including retroactive pay, garnishments, and tax withholdings.
• Apply payroll policies and labor contracts to ensure compliance.
• Perform payroll-to-general-ledger reconciliations and variances analysis.
• Prepare reports and documentation for management and audits.
• Maintain confidentiality of employee payroll data.

Skills

Payroll processing

ADP payroll

Garnishments

Tax withholding

Policy interpretation

Tools

ADP Payroll System

Job description

Established in 1994, NiteLines USA has successfully delivered contract support services to more than 144 government institutions and medical treatment facilities across the country. We're a dynamic and growing health care organization, offering a wide range of employment opportunities. We are seeking professionals and dedicated individuals to be part of our team, where integrity, respect, accountability, and collaboration are among our core principles. Work with a dedicated and caring organization and start doing your life's best work.

FL-HART-Payroll Specialist (814972)

Pay rate: $22.10 per hour

Assignment (1 month+)

Job location: 1201 E. 7th Ave, Tampa, FL 33605

Hours: Monday - Friday, 8 am -5 pm

Job Summary

FL-HART-Hillsborough Transit Authority-Payroll Specialist - Assignment is at least 30 days in length

Dress Code: Business Casual

Parking: cost, but validated

Work environment: professional office

Background requirements: Level 1, seven year criminal background including social security and sex offender check. Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.

SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:

• The Payroll Specialist performs advanced and complex payroll functions to ensure the accurate, timely, and compliant processing of employee compensation. This position independently manages complex payroll transactions, interprets and applies payroll policies and applicable collective bargaining provisions, resolves escalated payroll issues, and performs reconciliation and reporting activities. The Payroll Specialist serves as a subject matter resource for payroll processes and may provide guidance, training, or review of the work of other payroll staff. Validate employee pay hours to ensure an accurate and timely bi-weekly payroll. Apply pay rules as stated in the ATU and Teamster Labor Contracts, Non-Bargaining handbook and DOL requirements. To understand pay cycle processing and knowledge of ADP Payroll. Assist Payroll Manager as needed.

ESSENTIAL JOB FUNCTIONS:

• Process complex payroll transactions and ensure accurate and timely payment of employees
• Process and resolve complex payroll adjustments and transactions, including retroactive pay, wage corrections, supplemental payments, final pay, garnishments, tax withholding adjustments, benefit deductions and other payroll-related corrections
• Research, interpret, and apply payroll policies, procedure, collective bargaining provisions, and applicable federal, state and local laws and regulations to ensure consistent and compliant payroll administration.
• Investigate and resolve escalated payroll discrepancies, employee inquiries and complex pay-related issues; identify root causes and recommend or implement appropriate corrective actions.
• Review payroll data for accuracy, completeness, and compliance prior to the following payroll processing; identify discrepancies and perform necessary corrections and adjustments.
• Perform payroll-to-general-ledger reconciliations and research and resolve variances between payroll records, accounting records, benefit deductions, tax liabilities and related financial systems.
• Prepare, maintain and analyze payroll reports, records, reconciliations, and supporting documentation for management
• Support internal and external audits by gathering documentation, researching payroll transactions, responding to inquiries, and assisting with the implementation of corrective actions or process improvements
• Assist with year-end payroll activities and reporting, including the reconciliation and verification of payroll records, taxable wages, deductions, and other information necessary for required tax reporting and employee wage statements.
• Maintain the confidentiality and security of employee payroll, tax, and personal information.
• Serve as a technical resource to payroll staff, managers, and employees regarding complex payroll matters
• Management garnishment set ups and changes in ADP
• Assist in reviewing preview check register and making corrections as needed
• Prepare check requests and backup documentation for payroll deductions paid through Accounts Payable or an ACH deposit
• Prepare payroll off-cycle chaecks