Payroll Specialist

VIVA USA Inc; Tampa (FL); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

VIVA USA Inc. in Florida seeks a skilled Payroll Specialist to manage complex payroll activities, ensure accurate, timely bi-weekly payments, and apply union contracts and applicable laws. You will handle reconciliations, report preparation, and support audits while maintaining confidentiality of employee data.

The role requires 2–4 years in payroll, ADP/Trapeze experience, and strong data entry skills. Onsite schedule Monday–Friday, 8am–5pm, with equal opportunity employment.

Qualifications

• Ability to speak, write and understand English.
• Associates Degree in a Accounting, Finance, Business Administration, Human Resources, or a related field.
• Two to Four years of work experience in payroll, accounting, human resources, timekeeping or a related administrative role.
• Excellent data entry skills.
• Experience processing and reviewing complex payroll transactions with high degree of accuracy.
• Experience performing detailed reconciliations, analysis, and problem-solving.
• Ability to organize and prioritize work to meet critical payroll deadlines.
• Ability to maintain confidential and sensitive information.
• Experience working in a unionized environment is highly desired.
• Experience using payroll and timekeeping systems, preferably ADP or Trapeze.

Responsabilités

• Process complex payroll transactions and ensure accurate and timely payment of employees.
• Process and resolve complex payroll adjustments and transactions, including retroactive pay, wage corrections, supplemental payments, final pay, garnishments, tax withholding adjustments, benefit deductions and other payroll-related corrections.
• Research, interpret, and apply payroll policies, procedure, collective bargaining provisions, and applicable federal, state and local laws and regulations to ensure consistent and compliant payroll administration.
• Investigate and resolve escalated payroll discrepancies, employee inquiries and complex pay-related issues; identify root causes and recommend or implement appropriate corrective actions.
• Review payroll data for accuracy, completeness, and compliance prior to the following payroll processing; identify discrepancies and perform necessary corrections and adjustments.
• Perform payroll-to-general-ledger reconciliations and research and resolve variances between payroll records, accounting records, benefit deductions, tax liabilities and related financial systems.
• Prepare, maintain and analyze payroll reports, records, reconciliations, and supporting documentation for management.
• Support internal and external audits by gathering documentation, researching payroll transactions, responding to inquiries, and assisting with the implementation of corrective actions or process improvements.
• Assist with year-end payroll activities and reporting, including the reconciliation and verification of payroll records, taxable wages, deductions, and other information necessary for required tax reporting and employee wage statements.
• Maintain the confidentiality and security of employee payroll, tax, and personal information.
• Serve as a technical resource to payroll staff, managers, and employees regarding complex payroll matters
• Management garnishment set ups and changes in ADP
• Assist in reviewing preview check register and making corrections as needed
• Prepare check requests and backup documentation for payroll deductions paid through Accounts Payable or an ACH deposit
• Prepare payroll off-cycle checks

Connaissances

English proficiency

Data entry

Payroll processing

Reconciliation

Confidentiality

Union experience

Formation

Associates Degree in Accounting/Finance/Business Admin/HR

Outils

ADP

Trapeze

Description du poste

SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:

The Payroll Specialist performs advanced and complex payroll functions to ensure the accurate, timely, and compliant processing of employee compensation. This position independently manages complex payroll transactions, interprets and applies payroll policies and applicable collective bargaining provisions, resolves escalated payroll issues, and performs reconciliation and reporting activities. The Payroll Specialist serves as a subject matter resource for payroll processes and may provide guidance, training, or review of the work of other payroll staff. Validate employee pay hours to ensure an accurate and timely bi-weekly payroll. Apply pay rules as stated in the ATU and Teamster Labor Contracts, Non-Bargaining handbook and DOL requirements. To understand pay cycle processing and knowledge of ADP Payroll. Assist Payroll Manager as needed.

ESSENTIAL JOB FUNCTIONS:

• Process complex payroll transactions and ensure accurate and timely payment of employees
• Process and resolve complex payroll adjustments and transactions, including retroactive pay, wage corrections, supplemental payments, final pay, garnishments, tax withholding adjustments, benefit deductions and other payroll-related corrections
• Research, interpret, and apply payroll policies, procedure, collective bargaining provisions, and applicable federal, state and local laws and regulations to ensure consistent and compliant payroll administration.
• Investigate and resolve escalated payroll discrepancies, employee inquiries and complex pay-related issues; identify root causes and recommend or implement appropriate corrective actions.
• Review payroll data for accuracy, completeness, and compliance prior to the following payroll processing; identify discrepancies and perform necessary corrections and adjustments.
• Perform payroll-to-general-ledger reconciliations and research and resolve variances between payroll records, accounting records, benefit deductions, tax liabilities and related financial systems.
• Prepare, maintain and analyze payroll reports, records, reconciliations, and supporting documentation for management
• Support internal and external audits by gathering documentation, researching payroll transactions, responding to inquiries, and assisting with the implementation of corrective actions or process improvements
• Assist with year-end payroll activities and reporting, including the reconciliation and verification of payroll records, taxable wages, deductions, and other information necessary for required tax reporting and employee wage statements.
• Maintain the confidentiality and security of employee payroll, tax, and personal information.
• Serve as a technical resource to payroll staff, managers, and employees regarding complex payroll matters
• Management garnishment set ups and changes in ADP
• Assist in reviewing preview check register and making corrections as needed
• Prepare check requests and backup documentation for payroll deductions paid through Accounts Payable or an ACH deposit
• Prepare payroll off-cycle checks

Skill - Required / Desired - Amount of Experience

• Ability to speak, write and understand English - Required
• Associates Degree in a Accounting, Finance, Business Administration, Human Resources, or a related field. - Required
• Two to Four years of work experience in payroll, accounting, human resources, timekeeping or a related administrative role - Required - 2 Years
• Excellent data entry skills - Required
• Experience processing and reviewing complex payroll transactions with high degree of accuracy - Required - 1 Years
• Experience performing detailed reconciliations, analysis, and problem-solving - Required - 1 Years
• Ability to organize and prioritize work to meet critical payroll deadlines - Required - 1 Years
• Ability to maintain confidential and sensitive information - Required
• Experience working in a unionized environment - Highly desired
• Experience using payroll and timekeeping systems, preferably ADP or Trapeze - Highly desired - 1 Years

Work environment: professional office

Notes:

Onsite Monday - Friday, 8am -5pm

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status