Payroll Specialist

Jobtailor; Wheaton (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Cedarstone is seeking a Payroll Specialist to support nonprofit clients through multistate payroll processing, tax compliance, and payroll system management.

This full-time role offers hybrid or remote work with occasional in-person work at Cedarstone’s Wheaton, IL headquarters. You’ll ensure payroll is accurate, timely, confidential, and compliant.

Qualifications

• Strong math and calculation skills.
• Exceptional attention to detail.
• A firm commitment to confidentiality.
• Experience working across multiple payroll systems.
• The ability to manage competing deadlines.
• A genuine interest in serving nonprofit organizations.

Responsibilities

• Process multistate payroll for multiple clients.
• Track state tax and Secretary of State registrations.
• Reconcile benefit and 401(k) allocations.
• Work across platforms such as QuickBooks Payroll, OnPay, Gusto, Paycor, and ADP.
• Support payroll system integrations and conversions.
• Respond to client and employee questions about payroll, taxes, and benefits.

Skills

Math skills

Attention to detail

Confidentiality

Multisystem payroll

Deadline management

Nonprofit orientation

Tools

QuickBooks Payroll

OnPay

Gusto

Paycor

ADP

Job description

Payroll Specialist

(Full-Time | Hybrid or Remote | Non-Exempt)

Cedarstone is seeking a Payroll Specialist to support nonprofit clients through multistate payroll processing, tax compliance, and payroll system management.

We manage back-office operations so nonprofits can focus on changing the world in unique ways. In this role, you’ll help ensure payroll is accurate, timely, compliant, and well organized.

What You’ll Do

• Process multistate payroll for multiple clients
• Track state tax and Secretary of State registrations
• Reconcile benefit and 401(k) allocations
• Work across platforms such as QuickBooks Payroll, OnPay, Gusto, Paycor, and ADP
• Support payroll system integrations and conversions
• Respond to client and employee questions about payroll, taxes, and benefits
• Collaborate with Financial Operations and client leadership

What We’re Looking For

• Strong math and calculation skills
• Exceptional attention to detail
• A firm commitment to confidentiality
• Experience working across multiple payroll systems
• The ability to manage competing deadlines
• A genuine interest in serving nonprofit organizations

Schedule & Location

• This is a full-time position scheduled during standard Monday–Friday business hours.
• This role may be fully remote, hybrid, or in person at Cedarstone’s headquarters in Wheaton, IL. Remote employees must reside in one of Cedarstone’s approved states and should expect approximately 1-2 short trips annually to Wheaton.