Payroll Specialist

Solera Holdings, LLC.

Westlake (TX)

On-site

USD 70,000 - 95,000

Full time

5 days ago

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Benefits offered by this job

Competitive salary

Paid time off

Medical, dental and vision benefits

HSA/FSAs

Disability and life insurance

401(k) with company contribution

Tuition reimbursement

Job summary

Solera Holdings, LLC. is seeking a detail-oriented Payroll Processor to support end-to-end payroll operations across the US and Canada. You will ensure accurate data entry, validation and coordination with local vendors for timely payments.

The role requires a Bachelor’s degree with 3–6 years of payroll experience and proficiency in Workday/ADP; multi-state payroll knowledge is essential. This is an on-site position in Westlake, TX.

Qualifications

Bachelor's degree and 3–6 years of payroll experience, or equivalent.
Experience with US/Canada payroll and regulatory compliance required.
Knowledge of Workday and ADP systems preferred.

Responsibilities

Process bi-weekly payroll for US/Canada hourly and salaried staff.
Manage Time and Absence system for ~2,200 employees.
Handle garnishments, tax and deduction elections.
Respond to employee payroll questions and audits.
Ensure regulatory compliance with ERISA, HIPAA, DOL, IRS, etc.
Audit payroll data and reconcile quarterly tax returns.

Skills

Payroll processing

Data analysis

Regulatory compliance

HRIS systems

Auditing

Education

Bachelor's degree

Tools

Workday

ADP WFN

ADP Celergo

Job description

Who We Are

Solera is a global leader in data and software services that strives to transform every touchpoint of the vehicle lifecycle into a connected digital experience. In addition, we provide products and services to protect life’s other most important assets: our homes and digital identities. Today, Solera processes over 300 million digital transactions annually for approximately 235,000 partners and customers in more than 90 countries. Our 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms, and automation. For more information, please visit solera.com.

The Role

We are seeking a detail-oriented Payroll Processor to support end-to-end payroll operations across the US and Canada. You will focus on accurate data entry, validation, and coordination with local vendors to ensure employees are paid correctly and on time. These qualities enable the team to achieve its mission and meet its responsibilities to the people it employs by supporting their output and the achievement of business objectives.

Duties

Ensures the accurate and timely processing of bi-weekly payroll(s) for both hourly and salaried employees in the US and Canada.
Manage the Time and Absence system for approximately 2,200 employees
Process garnishments, employee tax and deduction elections
Interact with employees to resolve any questions or concerns related to payroll.
Act as point person for employer response to internal and external audits related to employees, payroll and/or benefits (i.e., Workers’ Compensation audit, payroll SOPs, unemployment claims, etc.)
Establish controls and auditing practices to ensure regulatory compliance with Federal, State and Local regulations, ERISA, DOL, HIPAA, etc.
Audit employee and employer tax data within HRIS system. Identify discrepancies and correct them prior to the quarter-end filings to ensure accuracy.
Reconcile quarterly tax returns.
Responsible for verifying employee W-2s & corrective W-2Cs.
Work directly with vendors as needed for troubleshooting and evaluation of system updates.
Maintain records and calculation of fringe benefits associated with the personal use of a company vehicle.
Establish and maintain end-to-end reporting requests, creation, and processes to develop a best practice approach to report delivery; Completes routine and ad hoc reports.
Follow established payroll processing guidelines, policies and procedures; periodically conduct training for Human Resources staff and Time and Absence Managers.
Compile and analyze sensitive data to support various needs within the department or for external needs confidentially and securely.
Prepare files for the Accounting Department: General Ledger, Headcount/Census reports, Accruals, etc.
Other duties/projects as assigned.

Education And/or Experience

Bachelor’s degree and typically 3 – 6 years of direct Payroll experience, or equivalent combination of education and experience.

Certifications

Payroll Org certification (CPP or FPC) preferred.

Computer Skills

Must have proficient computer skills in Word, Excel, Access, and PowerPoint. Ability to perform basic Internet research is also preferred. Proficiency working in HRIS Systems (Workday and ADP preferred).

Mathematical Skills

Strong aptitude with mathematical skills and data analysis

Requirements

Exceptional attention to detail.
In-depth knowledge of payroll laws and regulations and other related areas of compliance.
Solid understanding of accounting theories and practices, and previous general ledger and journal entry experience.
Experience with Workday HRIS; ADP WFN; ADP Celergo.
Capacity to plan, prioritize, and manage multiple projects in a fast-paced environment.
Excellent interpersonal and communication skills with outstanding customer service skills.
Must be highly motivated, able to work independently and as a member of a team.
Ability to maintain a high level of confidentiality.
Ability to meet deadlines and sort through information to resolve complex and abstract issues, and reconcile complicated and detailed data.
Solid understanding of IRS, State, Federal record retention regulations.
Commitment to tasks, able to maintain composure during stressful situations.