Payroll Specialist

Solera Corporation; Westlake (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive salary with bonus possible

Paid time off

Medical, dental and vision benefits

401(k) with company contribution

Tuition reimbursement

Job summary

Solera Corporation in Westlake, TX is seeking a Payroll Specialist to support end-to-end payroll operations across the US and Canada. You will focus on accurate data entry, validation, and coordination with vendors to ensure employees are paid correctly and on time.

Responsibilities include processing bi-weekly payroll for hourly and salaried staff, managing the Time and Absence system for about 2,200 employees, handling garnishments and tax elections, and auditing payroll data for compliance

Qualifications

• Bachelor's degree and 3–6 years of direct Payroll experience.
• Experience with Workday or ADP preferred.
• Strong knowledge of payroll laws and compliance.

Responsibilities

• Process bi-weekly payroll for US and Canada (hourly and salaried).
• Manage Time and Absence system for ~2,200 employees.
• Process garnishments, tax and deduction elections.
• Interact with employees to resolve payroll questions.
• Audit payroll data for regulatory compliance (federal/state/local).
• Reconcile quarterly tax returns and W-2s.

Skills

Payroll processing

Attention to detail

Data analysis

Customer service

Time management

Education

Bachelor's degree

3-6 years payroll experience

Tools

Workday

ADP WFN

ADP Celergo

Excel

PowerPoint

Word

Access

Job description

Payroll Specialist

Who We Are

Solera is a global leader in data and software services that strives to transform every touchpoint of the vehicle lifecycle into a connected digital experience. In addition, we provide products and services to protect life's other most important assets: our homes and digital identities. Today, Solera processes over 300 million digital transactions annually for approximately 235,000 partners and customers in more than 90 countries. Our 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms, and automation. For more information, please visit solera.com.

The Role

We are seeking a detail-oriented Payroll Processor to support end-to-end payroll operations across the US and Canada. You will focus on accurate data entry, validation, and coordination with local vendors to ensure employees are paid correctly and on time. These qualities enable the team to achieve its mission and meet its responsibilities to the people it employs by supporting their output and the achievement of business objectives.

Duties

• Ensures the accurate and timely processing of bi-weekly payroll(s) for both hourly and salaried employees in the US and Canada.
• Manage the Time and Absence system for approximately 2,200 employees
• Process garnishments, employee tax and deduction elections
• Interact with employees to resolve any questions or concerns related to payroll.
• Act as point person for employer response to internal and external audits related to employees, payroll and/or benefits (i.e., Workers' Compensation audit, payroll SOPs, unemployment claims, etc.)
• Establish controls and auditing practices to ensure regulatory compliance with Federal, State and Local regulations, ERISA, DOL, HIPAA, etc.
• Audit employee and employer tax data within HRIS system.
• Identify discrepancies and correct them prior to the quarter-end filings to ensure accuracy.
• Reconcile quarterly tax returns.
• Responsible for verifying employee W-2s & corrective W-2Cs.
• Work directly with vendors as needed for troubleshooting and evaluation of system updates.
• Maintain records and calculation of fringe benefits associated with the personal use of a company vehicle.
• Establish and maintain end-to-end reporting requests, creation, and processes to develop a best practice approach to report delivery; Completes routine and ad hoc reports.
• Follow established payroll processing guidelines, policies and procedures; periodically conduct training for Human Resources staff and Time and Absence Managers.
• Compile and analyze sensitive data to support various needs within the department or for external needs confidentially and securely.
• Prepare files for the Accounting Department: General Ledger, Headcount/Census reports, Accruals, etc.
• Other duties/projects as assigned.

EDUCATION And/or EXPERIENCE:

Bachelor's degree and typically 3 - 6 years of direct Payroll experience, or equivalent combination of education and experience.

CERTIFICATIONS:

Payroll Org certification (CPP or FPC) preferred.

Computer Skills

Must have proficient computer skills in Word, Excel, Access, and PowerPoint. Ability to perform basic Internet research is also preferred. Proficiency working in HRIS Systems (Workday and ADP preferred).

Mathematical Skills

Strong aptitude with mathematical skills and data analysis

Requirements

Exceptional attention to detail. In-depth knowledge of payroll laws and regulations and other related areas of compliance. Solid understanding of accounting theories and practices, and previous general ledger and journal entry experience. Experience with Workday HRIS; ADP WFN; ADP Celergo. Capacity to plan, prioritize, and manage multiple projects in a fast-paced environment. Excellent interpersonal and communication skills with outstanding customer service skills. Must be highly motivated, able to work independently and as a member of a team. Ability to maintain a high level of confidentiality. Ability to meet deadlines and sort through information to resolve complex and abstract issues, and reconcile complicated and detailed data. Solid understanding of IRS, State, Federal record retention regulations. Commitment to tasks, able to maintain composure during stressful situations.

REGIONAL KNOWLEDGE

Multi-state payroll & tax knowledge.

Benefits

• Competitive Salary with Bonus Opportunities
• Paid Time Off
• Comprehensive Medical, Dental and Vision Benefits
• Flexible Spending and Health Savings Accounts
• Disability and Life Insurance
• 401(k) with Company Contribution
• Educational Tuition Reimbursement

LOCATION Westlake, TX office

EQUAL OPPORTUNITY EMPLOYER

The Solera group is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Solera is the global leader in vehicle lifecycle management software-as-a-service, data, and services. Through four lines of business - vehicle claims, vehicle repairs, vehicle solutions and fleet solutions - Solera is home to many leading brands in the vehicle lifecycle ecosystem, including Identifix, Audatex, DealerSocket, Omnitracs, LoJack, Spireon, eDriving/Mentor, Explore, CAP HPI, Autodata, and others. Solera empowers its customers to succeed in the digital age by providing them with a "one-stop shop" solution that streamlines operations, offers data-driven analytics, and enhances customer engagement, which Solera believes helps customers drive sales, promote customer retention, and improve profit margins. Solera serves over 300,000 global customers and partners in 100+ countries. For more information, visit www.solera.com.