Payroll Specialist

Coghlin Companies; Westborough (MA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k)

401(k) matching

Paid time off

Profit sharing

Dental insurance

Competitive salary

Opportunity for advancement

Job summary

Columbia Tech in Westborough, MA is seeking a Payroll Specialist to manage daily payroll operations and related admin tasks. You will oversee bi-weekly payroll cycles, reconcile data, post GL entries, and ensure IRS and state compliance for deductions including 401(k) funding.

The role requires 3–5 years of payroll experience, proficiency with ADP systems, and strong knowledge of payroll tax regulations. Local candidates only, competitive benefits offered.

Qualifications

• Minimum 3–5 years of payroll processing experience.
• Proven experience with ADP payroll systems.
• Solid knowledge of payroll administration principles and practices.
• Strong understanding of federal and state payroll tax regulations, wage and hour laws.
• Experience with garnishment processing and compliance.

Responsibilities

• Perform daily payroll operations and related administrative functions.
• Manage bi-weekly payroll workflow to ensure timely processing.
• Reconcile payroll data and validate reports for accuracy.
• Post payroll entries to general ledger and reconcile with cash accounts.
• Oversee 401k submission funding and IRS compliance.
• Process payroll adjustments, manual checks, and related entries.
• Handle benefit enrollments and related deductions.
• Manage wage garnishments in compliance with laws.
• Generate and distribute payroll reports to vendors and stakeholders.
• Support supervisors and guide use of time and attendance systems.
• Review time records for accuracy and policy compliance.
• Review and coordinate payment of monthly benefit invoices.
• Enter new hires into UKG and ADP systems; maintain employee records.

Skills

Payroll processing

ADP systems

Payroll tax regulations

Wage and hour laws

Garnishments

Tools

ADP payroll systems

UKG HRIS

Job description

*Local Candidates Only, at this time*

Benefits

• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing
• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance

Responsibilities

• Perform daily payroll operations and related administrative functions
• Manage bi-weekly payroll workflow to ensure all payroll transactions are processed accurately and on schedule.
• Reconcile bi-weekly payroll data prior to transmission and validate payroll reports for accuracy.
• Create and post payroll-related general ledger entries and reconcile payroll transactions with cash accounts.
• Manage the 401k submission funding to ensure IRS compliance
• Process payroll adjustments, manual checks, and related payroll entries
• Process all benefit enrollments and related payroll deductions.
• Calculate and administer wage garnishments in compliance with applicable federal and state regulations.
• Generate standard payroll reports and distribute them to staffing vendors and internal stakeholders weekly and as needed
• Complete employment and income verification requests in a timely manner.
• Support and guide supervisors and managers in the proper use of ADP Time & Attendance systems.
• Review non-exempt employee time records to ensure accuracy and compliance with company policies and payroll requirements
• Review monthly benefit invoices for accuracy and coordinate payment processing through Accounts Payable.
• Enter new hire and temporary employee information into the UKG HRIS system and ADP payroll database.
• Maintain employee records by processing salary changes, benefit enrollments, employment status updates, and other personnel actions.

Qualifications

• Minimum of 3-5 years of payroll processing experience preferred.
• Proven experience processing payroll accurately and efficiently using ADP payroll systems.
• Working knowledge of payroll administration principles, practices, and best practices.
• Strong understanding of federal and state payroll tax regulations, wage and hour laws, and garnishment requirements.
• Experience with ADP payroll systems required.
• Experience with UKG HRIS or comparable Human Resource Information Systems preferred.

Salary Range

Salary Range: $65,000-$80,000 (Salary commensurate with experience)

Columbia Tech is an Equal Opportunity Employer. Columbia Tech does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.