Payroll Administrator

MobilexUSA; Horsham (PA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance after 30 days

Sick time

8 paid holidays

Same day pay available

401(k)

Job summary

TridentCare is seeking an experienced Payroll Administrator to oversee multi-state payroll processing in Horsham, PA. You will analyze earnings, deductions, and taxes, ensuring compliance with federal, state, and local regulations while guiding payroll-related issues.

The role requires 5+ years in payroll, experience with UKG Payroll/Dimensions, and strong Excel/BI reporting skills. Collaborative partnership with HR, IT, and Finance is essential, with opportunities to improve processes and

Qualifications

• Associate degree or higher in accounting, finance, HR, business or related field.
• Minimum 5 years of progressive multi-state payroll experience.
• Experience with payroll systems, preferably UKG Payroll/Dimensions.
• Strong knowledge of payroll tax regulations, wage-hour rules, garnishments, and compliance.

Responsibilities

• Administer and oversee accurate, timely multi-state payroll processing.
• Analyze payroll data, earnings, deductions, taxes, and records for compliance.
• Interpret payroll laws and provide guidance on payroll compliance matters.
• Serve as a primary resource for complex payroll issues and escalations.
• Review and approve payroll adjustments, off-cycle payments, terminations, and special transactions.
• Monitor controls and identify risk, proposing corrective actions.
• Participate in year-end payroll activities including W-2 processing and tax reconciliations.

Skills

Payroll

Compliance

Excel

BI reporting

Communication

Problem solving

Project mgmt

Education

Associate degree in Accounting/Finance/HR/Business Admin

Bachelor's degree preferred

Tools

UKG Payroll

UKG Dimensions

Job description

Essential Functions:

Payroll Administration & Compliance

• Administer and oversee the accurate and timely processing of multi-state payroll operations.
• Analyze payroll data, earnings, deductions, taxes, and employee records to ensure compliance with company policies and applicable federal, state, and local regulations.
• Interpret payroll laws and regulations and provide guidance regarding payroll-related compliance matters.
• Serve as the primary resource for complex payroll issues, escalations, and exception processing.
• Review and approve payroll adjustments, off-cycle payments, termination payments, and special payroll transactions.
• Monitor payroll controls and identify areas of risk, recommending corrective actions when necessary.
• Participate in year-end payroll activities including W-2 processing, corrections, tax reconciliations, and regulatory reporting.

HRIS & Systems Administration

• Serve as a functional administrator for payroll and timekeeping systems, including UKG Payroll and UKG Dimensions.
• Evaluate payroll system functionality and recommend configuration improvements to increase efficiency and data integrity.
• Partner with HRIS, HR, and IT teams to test and validate payroll system updates, enhancements, and process changes.
• Analyze system data and troubleshoot payroll-related system discrepancies.

Data Analysis & Reporting

• Develop, analyze, and distribute payroll-related reports for management, Finance, HR, and operational leadership.
• Create and maintain recurring and ad-hoc reporting utilizing UKG Business Intelligence and other reporting tools.
• Analyze payroll trends, labor costs, accrual balances, tax liabilities, and workforce data to support business decision-making.
• Provide recommendations based on payroll metrics and operational analysis.

Process Improvement & Internal Controls

• Evaluate payroll processes and workflows to identify opportunities for automation, efficiency, and risk reduction.
• Design and implement improved payroll procedures, controls, and documentation.
• Participate in internal and external audits and ensure payroll practices adhere to established control standards.
• Lead payroll-related projects and process improvement initiatives.
• Develop and maintain payroll process documentation, standard operating procedures, and training materials.

Business Partnership & Employee Support

• Collaborate with management and business leaders to address payroll-related concerns and provide consultative support.
• Research and resolve complex employee pay issues requiring interpretation of policies and regulations.
• Build effective working relationships across all levels of the organization.
• Participate in cross-functional projects involving payroll, HR, benefits, compensation, and workforce management.

Qualifications

Required Education and Experience

• Associate's degree in Accounting, Finance, Human Resources, Business Administration, or related field; equivalent experience may be considered.
• Minimum 5 years of progressive payroll experience with multi-state payroll administration.
• Experience administering payroll systems, preferably UKG Payroll and UKG Dimensions.
• Strong knowledge of payroll tax regulations, wage and hour requirements, garnishments, and payroll compliance practices.
• Advanced proficiency with Microsoft Excel, including data analysis, reporting, and auditing functions.
• Experience creating and analyzing reports through BI or similar reporting tools.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field.
• Certified Payroll Professional (CPP) designation.
• Experience supporting payroll audits and regulatory compliance initiatives.
• Advanced knowledge of HRIS and workforce management systems.
• Experience leading payroll process improvement projects or system implementations.

Knowledge, Skills & Abilities

• Comprehensive knowledge of federal, state, and local payroll regulations.
• Ability to apply independent judgment and discretion in resolving payroll, compliance, and operational issues.
• Strong analytical and problem-solving skills with the ability to identify trends and recommend solutions.
• Exceptional attention to detail while maintaining a strategic perspective.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to handle highly confidential and sensitive information.
• Strong consulting and relationship-building skills with all levels of leadership.
• Project management and process improvement capabilities.
• Advanced reporting and data analysis skills.

Benefits:

TridentCare offers a competitive wage and robust benefit package to full time employees. Part time employees are eligible for many of the same below, pro-rated. Benefits include:

• Two weeks of vacation time
• Health Insurance after 30 days!
• Sick time
• 8 paid holidays
• Same day pay available
• Medical insurance allowance, giving you the freedom to customize your plan to fit your needs
• Dental insurance
• Vision insurance
• Disability insurance
• Company paid life insurance
• 401(k)

#MBX

Education

Associates of Accounting (preferred)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.