Payroll Specialist

smcexternalcareers; Virginia (MN); On-site; USD 55,000 - 75,000; Full time

Job summary

Southern Management is seeking a detail-oriented Payroll Specialist to support payroll processing, compliance and customer service. This in-person role is based in McLean, VA and requires handling bi-weekly payroll, timekeeping, and data accuracy with confidentiality.

You will assist the payroll manager, maintain records in ADP Time & Attendance, and provide wage statements while ensuring compliance with federal, state, and local payroll tax requirements. CPP preferred; 4+ years experience.

Qualifications

• HS diploma; degree in Accounting or related field preferred or combination of education and experience.
• Certified Payroll Professional (CPP) certification preferred.
• Minimum of 4+ years of experience with electronic payroll processing and timekeeping.
• Experience handling payroll within federal, state, and local regulations.

Responsibilities

• Assist bi-weekly payroll process.
• Process terminations and leave.
• Provide payroll information and answer questions.
• Maintain payroll records and update exemptions, deductions, and titles.
• Run payroll reports and monitor timekeeping accuracy.
• Assist with W2 and paystub distribution.
• Support year-end payroll account reconciliation.
• Provide ADP training for managers.

Skills

Data entry

Excel

MS Office

Bilingual Spanish/English

Time management

Detail oriented

Education

HS diploma; degree in Accounting or related field

Certified Payroll Professional (CPP)

Tools

ADP Work Force Now

ADP Time & Attendance

Job description

Seeking a detail-oriented Payroll Specialist with a strong background in payroll processing, compliance, and customer service. The ideal candidate has exceptional organizational skills, a commitment to accuracy, and the ability to manage payroll operations efficiently while supporting team members with professionalism and confidentiality.

NOTE: This is an in-person position located in McLean, VA.

WHAT WE ARE LOOKING FOR:

The Payroll Specialist assists the payroll manager in all tasks, including tracking hours worked for all team members, scheduling staff, and dispensing payroll to team members. The payroll specialist reports to the payroll manager and generally works within the human resources department. Maintains payroll information by collecting, calculating, and entering data. Updates payroll records by entering changes in exemptions, deductions, job title changes, department/division transfers and terminations.

• Assist the bi-weekly payroll process
• Process terminations
• Leave Process
• Provides payroll information by answering questions and request
• Maintains payroll operations by following policies and procedures; reporting needed changes
• Maintains employee confidence and protects payroll operations
• Process new hires, rehires and internal transfers from Recruitment Management to ADP Work Force Now daily
• Assist in the W2 and paystub distribution process
• Assist with bonus payments companywide
• Assist in meeting all federal and state payroll tax requirements
• Assist in end of the year payroll account reconciliation
• Provide ADP training for managers and assist managers
• Manage the team member occupancy deduction program
• Run payroll reports as needed and requested
• Verify all employment references to include mortgage loans
• Monitor ADP Time & Attendance system bi-weekly to ensure accuracy of timecards
• Update supervisors and direct reports in HR system
• Update HR system with email addresses, mailing addresses and personal changes
• Assist with daily interface from ADP Work Force Now to ADP Time & Attendance
• Maintain professional and technical work knowledge by attending educational workshops, review professional publications, establish personal networks and participate in professional societies
• Contribute to the Human Resources Team effort by accomplishing tasks and assisting with projects as needed
• Comply with all Southern Management's policies and procedures
• Perform other duties as assigned by Manager and/or Supervisor

JOB KNOWLEDGE & SKILLS:

• Detail oriented, excellent interpersonal, organizational and time management skills
• Ability to work independently and within a team
• Highly skilled in data entry, Excel, MS Office
• Thorough understanding of payroll policies, procedures and practices to include federal, state and local laws and regulations pertaining to payroll, wage and hour and other related disciplines
• Able to assist in all payroll functions
• Timely and accurate production of work
• Bilingual (Spanish/English) is a plus

• HS diploma and degree in Accounting or related field preferred or combination of education and experience
• Certified Payroll Professional (CPP) certification preferred
• Minimum of 4+ years of experience with electronic payroll processing, electronic timekeeping systems, maintaining high work standards, and safeguarding highly confidential information