Payroll Coordinator

GenServe; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

GenServe is seeking a detail-oriented Payroll Coordinator to support high-volume, weekly payroll across multiple states. The role requires hands-on Paylocity experience, strong Excel proficiency, and knowledge of prevailing-wage payroll requirements, wage classifications, and timekeeping accuracy.

You will ensure payroll accuracy, maintain compliance with federal and state regulations, and support a fast-paced, deadline-driven payroll function with audit readiness, collaborating with HR,

Qualifications

• 2–5+ years of payroll experience, including weekly payroll processing.
• Proven experience with multi-state payroll.
• Hands-on experience with Paylocity preferred.
• Knowledge of prevailing wage (Davis‑Bacon and/or state rules).
• Strong Excel skills: formulas, pivot tables, data reconciliation.

Responsibilities

• Process full-cycle weekly payroll accurately and on time across states.
• Import, validate, and reconcile timekeeping and payroll data in Paylocity.
• Perform payroll audits, including variance analysis and gross-to-net checks.
• Maintain audit-ready documentation and internal controls.
• Respond to employee pay inquiries and support payroll reporting.

Skills

Paylocity

Excel

Prevailing wage payroll

Multi-state payroll

Weekly payroll

Tools

Ticketing System

Job description

We are seeking a detail-oriented Payroll Coordinator to support the execution of high-volume, weekly payroll operations across a multi-state workforce. This role requires hands‑on experience with Paylocity, strong proficiency in Excel, and a working knowledge of prevailing-wage payroll requirements.

This position plays a key role in ensuring payroll accuracy, maintaining compliance with federal and state regulations, and supporting a fast‑paced, deadline‑driven payroll function with a high level of audit readiness.

Key Responsibilities

• Process full-cycle weekly payroll accurately and on time across multiple states and entities
• Import, validate, and reconcile timekeeping and payroll data within Paylocity
• Perform payroll audits, including variance analysis, gross‑to‑net validation, and earnings/deduction reconciliation
• Experience using a Ticketing System to track payroll requests.
• Apply and validate prevailing wage requirements, including:
• Correct wage determinations (base rate and fringe allocations)
• Proper classification of labor categories
• Accurate tracking of hours by job and rate
• Ensure compliance with federal, state, and local payroll laws, including multi‑state taxation and pay frequency requirements
• Partner with HR, Benefits, and Finance to ensure accurate and compliant payroll data
• Respond to employee inquiries related to pay, taxes, deductions, and direct deposit
• Support payroll reporting, reconciliations, and audit documentation
• Adhere to internal controls, approval workflows, and separation of duties

What Success Looks Like

• Weekly payroll processed accurately and on time
• Accurate application of multi‑state tax and prevailing wage requirements
• Strong data validation using Excel to prevent payroll errors
• Minimal adjustments and timely resolution of payroll issues
• Audit‑ready documentation and strong compliance outcomes

Why Join Us

• Fast‑paced, high‑impact payroll environment
• Opportunity to work with complex multi‑state and prevailing wage payroll structures
• Collaborative partnership with HR, Benefits, and Finance
• Focus on process improvement, compliance, and operational excellence

Requirements

Qualifications

• 2–5+ years of payroll experience, including weekly payroll processing
• Proven experience with multi‑state payroll
• Hands‑on experience with Paylocity strongly preferred
• Correct wage determinations (base rate and fringe allocations)
• IF formulas and nested logic
• Pivot tables and data reconciliation
• Ability to analyze large datasets and identify discrepancies
• Strong understanding of payroll laws (FLSA, taxation, wage and hour compliance)
• Experience or working knowledge of prevailing wage (Davis‑Bacon and/or state‑specific requirements such as CA/IL/NY/NJ)

Preferred Qualifications

• Experience in prevailing wage or government contract payroll environments
• Experience in high‑volume or multi‑entity payroll environments
• Exposure to audit or SOX‑controlled environments