Payroll Specialist

Fresenius Medical Care North America; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company in the healthcare sector is seeking a Payroll Specialist to manage employee payroll processes. The ideal candidate will have a degree in HR management and strong customer service skills. Responsibilities include data entry, compliance monitoring, and report preparation. Join a dynamic team dedicated to accuracy and confidentiality in payroll management.

Qualifications

• Strong understanding of HR processes.
• Ability to handle challenging customer service situations.

Responsibilities

• Enter employee data into payroll system.
• Ensure timely payroll processing and compliance.
• Prepare payroll reports for directors.

Skills

Customer Service

Problem Solving

Teamwork

Prioritization

Education

Bachelor’s or Master’s in Human Resources Management

Job description

Your Tasks:

1. Enter initial employee data into the payroll system.
2. Supervise the timely delivery of documents from employees necessary for payroll processing (credit slips, tax declarations, certificates, etc.).
3. Register (deregister) employees for social insurance and health insurance.
4. Upon employment termination, issue employees with credit certificates, certificates of taxable income, and reports if requested.
5. Issue certificates for social institutions (applications for parental benefits, etc.) or banks (income certificates) based on employee requests.
6. Process documents necessary for payroll processing (travel orders, sick leave documents, leave, etc.).
7. Ensure all employees are paid on time and accurately, and prepare the necessary imports for transferring wages to accounts.
8. Send health and social security reports monthly after payroll processing.
9. Maintain confidentiality and ensure the secure handling of personal and sensitive data, providing payroll information only to responsible employees.
10. Cooperate with external institutions such as the Labour Office, PSSZ, health insurance companies, and tax authorities; participate in audits and investigations related to payroll.
11. Monitor legislative changes affecting payroll processing.
12. Assist in monitoring costs related to employee benefits.
13. Prepare payroll reports for company directors and statistical authorities (Czech Statistical Office, Trexima).
14. Calculate quarterly road tax advances and prepare the final road tax return.

Your Profile:

1. Bachelor’s or master’s degree in human resources management, business, or a related field, or an equivalent combination of education and experience.
2. Good understanding of HR processes, familiar with standard concepts, procedures, and practices.
3. Strong customer service skills, including the ability to handle challenging situations.
4. Ability to prioritize workload and provide timely follow-up and resolution.
5. Ability to work effectively in a fast-paced, self-directed environment with changing priorities and short deadlines.
6. Team player with a proactive approach and problem-solving skills.
7. Fluency in Czech; English language skills are a plus.