Payroll Specialist

Netrolynx AI; United States; On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Supplemental insurance

Disability and life insurance

PTO and holidays

401(k) with employer match and profit

Job summary

Jobcase in Appleton, Wisconsin is seeking a detail-oriented Payroll Specialist to ensure accurate and timely payroll processing for over 800 employees. You will collaborate with HR, Finance, and Operations to maintain compliance with payroll regulations and internal policies.

The ideal candidate has at least two years of payroll experience, familiarity with UKG, strong Excel skills, and excellent written and verbal communication.

Qualifications

• Minimum of two years of experience in accounting or payroll.
• Familiarity with UKG and timekeeping integration.
• Associate's degree preferred; relevant experience may substitute.
• Strong computer skills with spreadsheets and MS Office.

Responsibilities

• Import and manage the integration of the timekeeping system into UKG payroll to ensure accurate data transfer.
• Set up wage assignments, garnishments, and other payroll deductions in compliance with legal and company policies.
• Serve as the in-house expert for UKG payroll systems and related platforms, providing ongoing support and troubleshooting as needed.
• Administer direct deposit and pay card programs, ensuring employees receive their pay accurately and promptly.
• Identify and resolve issues related to payroll integrations, including 401K, HSA, and other benefits systems.
• Prepare and provide payroll data for cost-plus contracts, ensuring accuracy and compliance with contractual obligations.
• Coordinate with Human Resources to establish and maintain earnings and deduction codes, ensuring consistency and accuracy.
• Support additional functions within the Home Office to facilitate smooth payroll operations and compliance.

Skills

Attention to detail

Communication skills

Organization

Discretion

Proactive problem-solving

Education

Associate's degree

Tools

UKG payroll system

Job description

About The Company

Jobcase is a leading platform dedicated to empowering workers and connecting them with meaningful employment opportunities. Committed to fostering an inclusive and supportive environment, Jobcase leverages innovative technology and a strong community focus to serve millions of users nationwide. Our mission is to provide accessible resources, connect talent with top employers, and create a positive impact on the workforce ecosystem. With a focus on integrity, diversity, and continuous improvement, Jobcase strives to be the trusted partner for both job seekers and employers alike.

About The Role

We are seeking a detail-oriented Payroll Specialist to join our dynamic team in Appleton, Wisconsin. As a key member of our payroll department, you will be responsible for ensuring the accurate and timely processing of payroll for over 800 employees. This role requires a professional who is highly organized, discreet, and capable of working in a fast-paced environment. You will collaborate closely with Human Resources, Finance, and Operations teams to maintain compliance with payroll regulations and internal policies. The ideal candidate will have a strong understanding of payroll systems, excellent communication skills, and a proactive approach to troubleshooting and problem-solving. This position offers an opportunity to contribute significantly to our company's operational success while supporting our valued employees.

Qualifications

The successful candidate will possess a minimum of two years of experience working in an accounting or payroll environment. Familiarity with payroll requirements, time-sensitive processing, and related systems such as UKG is essential. An associate's degree is preferred, though relevant experience may be considered in lieu of formal education. Candidates should demonstrate strong computer skills, including proficiency with spreadsheets and MS Office tools. Excellent written and verbal communication skills are necessary to effectively liaise with employees, third-party vendors, and internal teams. Attention to detail, organizational skills, and the ability to manage multiple priorities under tight deadlines are critical attributes for this role.

Responsibilities

• Import and manage the integration of the timekeeping system into UKG payroll to ensure accurate data transfer.
• Set up wage assignments, garnishments, and other payroll deductions in compliance with legal and company policies.
• Serve as the in-house expert for UKG payroll systems and related platforms, providing ongoing support and troubleshooting as needed.
• Administer direct deposit and pay card programs, ensuring employees receive their pay accurately and promptly.
• Identify and resolve issues related to payroll integrations, including 401K, HSA, and other benefits systems.
• Prepare and provide payroll data for cost-plus contracts, ensuring accuracy and compliance with contractual obligations.
• Coordinate with Human Resources to establish and maintain earnings and deduction codes, ensuring consistency and accuracy.
• Support additional functions within the Home Office to facilitate smooth payroll operations and compliance.

Benefits

• Jobcase offers competitive wages and opportunities for career advancement.
• Our comprehensive benefits package includes medical, dental, vision, and supplemental insurance options to support your health and well-being.
• We also provide company-paid disability, life insurance, and access to employee assistance programs.
• Employees enjoy paid time off (PTO), holiday pay and a 401(k) plan with a discretionary employer match and profit sharing.
• We are committed to fostering a positive work environment that values your contributions and supports your professional growth.

Equal Opportunity

Jobcase is an equal opportunity employer. We are dedicated to creating a diverse and inclusive workplace where all employees are valued and respected. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. All employment decisions are made based on qualifications, merit, and business needs. We encourage applicants from all backgrounds to apply and join our community of talented professionals.