Payroll Specialist

TotalMed Inc.; United States; Remote; USD 25,000 - 27,000; Full time

Benefits offered by this job

Legal Assistance

Identity Protection

Pet Coverage

Retirement Plan with Employer Match

Job summary

TotalMed Inc. is seeking a Payroll Specialist to ensure accurate and timely processing of traveler wages and to maintain payroll records for both company and tax purposes.

The role requires coordinating with clinicians to collect and approve weekly timesheets, supporting regulatory reporting, and keeping payroll documents meticulously organized. The position emphasizes attention to detail, clear communication across departments, and adherence to contract terms while upholding the company values

Qualifications

• High school diploma or equivalent.
• Proficient in MS Word, Excel and Outlook.
• Strong organizational skills to manage tasks.
• Excellent attention to detail.
• Effective communication across departments.
• Ability to meet deadlines in a fast-paced environment.
• Ability to work independently under established policies and regulations.

Responsibilities

• Process weekly payroll for travelers using multiple billing methods.
• Ensure timesheets are submitted, entered, and approved weekly.
• Communicate with clinicians to resolve timesheet issues.
• Support Federal/State reporting and new hire reporting compliance.
• Maintain payroll documents in employee files.
• Uphold core values in daily work and contracts.

Education

High School Diploma or equivalent

Tools

MS Word

Excel

Outlook

Job description

The Payroll Specialist is responsible for accurate and on time processing of Traveler wages. The Payroll Specialist maintains payroll records for company and tax purposes and ensures accurate recording of hours worked for traveler timesheets.

What you'll be doing:

• Complete all assigned training to learn all aspects of clinicians payroll.
• Ensure timesheets are received by the clinicians and entered and approved on a weekly basis for the respective Billing Method
• Facilitate and maintain communication with clinicians to resolve any timesheet-related issues
• Assist in the Federal and State review and compliance of New Hire Reporting Requirement regulations
• Ensure all required employee payroll documents/forms are properly maintained within the employee payroll file
• Process payroll for one or more Tier 1 Billing Methods (group of like clients), ensuring accuracy and adherence to contract terms
• Uphold our Core Values
  
  • We Build Trust: We do what we say. We act with integrity and accountability. We earn confidence through transparency and results.
  • We Move Forward: We embrace innovation and continuous improvement. We challenge the status quo. We adapt and grow to meet the needs of tomorrow.
  • We Lead with Care: We put people first. We build meaningful relationships. We improve lives through empathy, respect, and service.

Other duties as assigned

What we are looking for:

• High School Diploma or equivalent
• Proficient in MS Word, Excel, and Outlook
• Ability to effectively organize work to complete tasks
• Excellent attention to detail
• Excellent communication skills and high level of comfort communicating with employees across functional areas
• High sense of urgency/proven ability to meet deadlines in a fast-paced environment
• Ability to work independently and make decisions in accordance with established policies and regulations

Will accept any suitable combination of education, training, and experience

Base Pay: $18.50-$19.50 (final offer based on experience and expertise)

Benefits (Start Day 1!):

• Legal Assistance
• Identity Protection
• Pet Coverage
• Retirement Plan with Employer Match

Travel Required

No .

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.