Payroll Specialist

eClinicalWorks, LLC; Boston (MA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

PTO 18 days per year

9 paid holidays + floating holiday

Health, dental, vision insurance

Life and disability insurance

401(k) with company match

Flexible Spending Accounts (FSA)

Job summary

eClinicalWorks, LLC seeks an experienced payroll professional to manage multi-state payroll processing and reporting. You will run full-cycle, bi-weekly payroll and handle complex manual tasks such as bonuses, retroactive pay, and terminations.

You will support payroll activities tied to hires, transfers, leaves of absence, and other lifecycle events. You will prepare payroll reports for Finance and HR, maintain records, and ensure accuracy and confidentiality.

Qualifications

• Must have multi-state payroll experience and knowledge of state tax registrations
• Experience running full-cycle payroll, including bonuses and retroactive pay
• Proficient with payroll systems (UltiPro, ADP, Paycom, Workday) and Excel

Responsibilities

• Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts
• Run and quality check on full-cycle, bi-weekly payroll
• Complete manual payroll tasks such as bonuses, retroactive pay, termination calculations and others as required
• Support payroll-related activities associated with hires, terminations, transfers, leaves of absence, bonuses, and other employee lifecycle events
• Prepare payroll-related reports for Finance and HR departments
• Update employees' records by entering changes in earnings, deductions, address, direct deposit, and work location
• Maintain employee confidence and protect payroll operations by keeping confidential information safeguarded
• Help develop, document, and maintain payroll procedures, internal controls, and standard operating practices
• Identify process gaps and recommend improvements to enhance efficiency and accuracy
• Document payroll procedures and maintain internal controls
• Keep up to date on law changes, technology changes, and benefit changes

Skills

Multi-state payroll experience

Payroll processing

Attention to detail

Education

High School Diploma

Bachelor's Degree

Tools

UltiPro

ADP

Paycom

Workday

Microsoft Office Suite

Job description

Responsibilities

• Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts.


• Run and quality check on full-cycle, bi-weekly payroll.


• Complete manual payroll tasks such as bonuses, retroactive pay, termination calculations and others as required.


• Support payroll-related activities associated with hires, terminations, transfers, leaves of absence, bonuses, and other employee lifecycle events.


• Prepare payroll-related reports for Finance and HR departments.


• Update employees' records by entering changes in earnings, deductions, address, direct deposit, and work location.


• Manage payroll inquiries through strong customer service attitude to ensure resolution of required payroll services.


• Maintain employee confidence and protects payroll operations by keeping confidential information safeguarded.


• Help develop, document, and maintain payroll procedures, internal controls, and standard operating practices.


• Identify process gaps and recommend improvements to enhance efficiency and accuracy.


• Document payroll procedures and maintain internal controls.


• Keep up to date on law changes, technology changes, and benefit changes.

Requirements

• High School Diploma and 5+ years of experience in multi-state payroll experience


• Bachelor Degree and 2+ years of multi-state payroll experience required


• At this time, eClinicalWorks, LLC will not sponsor applicants for employment authorization for this position for the following work visas: OPT EAD, H-1B, H-4 EAD, H-1B1, E-3, O-1, J-1, or TN.

Other Skills/Abilities

• UltiPro experience is strongly preferred


• ADP, Paycom, Workday, or other HRIS payroll processing experience will be considered


• Strong Microsoft Office Tools skills

Compensation

Salary Range - $70,000 - $85,000 USD

This role will receive a competitive salary and benefits. The salary for employees hired into this role will be aligned with the range above, exclusive of potential bonuses. If you are hired, your base salary will be determined based on factors such as professional background, skills, education, and experience.

eClinicalWorks offers a rich suite of benefits which include the following: eighteen days of Paid Time Off per year which scales based on tenure; nine Paid Holidays and one Floating Holiday; insurance for eligible employees which includes medical, dental, vision, basic life, short term disability, long term disability, business travel accident, and accidental death and dismemberment.

As well, we offer a 401(k) plan with a Company safe harbor contribution; Flexible Spending Account for Health Care and Dependent Care for eligible employees; limited personal leave; additional voluntary benefits, including additional insurance (hospital indemnity, critical illness, accident, supplemental life, short term disability buy up, pet), genetic testing, legal plan, and supplemental accidental death and dismemberment; and an annual discretionary bonus for eligible employees.

eClinicalWorks is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences that bring us together and help create a healthy world.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.