Payroll Specialist

Prenuvo; United States; Remote; USD 65,000 - 85,000; Full time

Job summary

Prenuvo seeks a Payroll Specialist to manage payroll, benefits, and retirement operations across the United States and Canada. The role collaborates with payroll and benefits teams to ensure accurate processing, compliance, and employee support.

Responsibilities include processing biweekly and semimonthly payrolls, validating timecards and deductions, and supporting year-end reporting for both US and Canada. The position requires Pacific Time hours and does not sponsor visas.

Qualifications

• - 3–5 years hands-on payroll experience, including US multistate and Canadian payroll.
• - Knowledge of US state paid family and medical leave programs, disability benefits, and related payroll calculations.
• - Experience with 401(k) contributions, deductions, and year-end reporting.

Responsibilities

• Process biweekly and semimonthly payrolls for salaried and hourly employees across the US and Canada.
• Validate timecards, bonuses, overtime, changes, and retroactive adjustments.
• Reconcile payroll registers and prepare funding requests and records.
• Assist with Canadian Records of Employment and year-end reporting (W-2, T4).
• Provide backup support and respond to employee payroll inquiries.

Skills

Multistate payroll

Canadian payroll

Payroll compliance

Excel

Attention to detail

Communication skills

Time management

Confidentiality

Education

Bachelor's degree in accounting or related field

Payroll certification (FPC/CPP)

Tools

Rippling payroll

Microsoft Excel

Job description

Prenuvo is a healthcare technology company focused on transforming healthcare through proactive and preventative solutions. The company uses advanced whole-body scanning technology, software, and AI-driven innovations to provide patients with early insights and support better health outcomes.

Prenuvo is seeking a Payroll Specialist to support payroll, benefits, and retirement operations for employees across the United States and Canada. The successful candidate will work closely with payroll and benefits teams to manage payroll activities, resolve discrepancies, maintain compliance, and provide accurate employee support.

This position requires working Pacific Time business hours throughout the year and does not provide visa sponsorship. Candidates must be legally authorized to work in the United States without requiring current or future employer sponsorship.

Key Responsibilities:

• Process assigned biweekly and semimonthly payrolls for salaried and hourly employees across multiple U.S. states, Canadian provinces, and legal entities.
• Validate timecards, overtime, bonuses, commissions, employee changes, deductions, retroactive adjustments, off-cycle payments, and final pay calculations.
• Reconcile payroll registers and prepare funding requests and supporting payroll records.
• Assist with Canadian Records of Employment and year-end reporting, including W-2 and T4 reviews.
• Provide backup support for other payroll team members when required.
• Review payroll notices, monitor deadlines, and gather required information for timely responses.
• Maintain accurate payroll records, procedures, and internal controls while identifying process improvements.
• Respond to employee inquiries related to pay, deductions, and leave payments.
• Support benefits administration, including eligibility reviews, enrollment updates, and deduction maintenance.
• Prepare 401(k) contribution files, reconcile employee deductions, and support retirement plan audits.

Requirements:

• 3–5 years of hands‑on payroll experience, including multistate U.S. and multiprovince Canadian payroll.
• Experience managing payroll for both salaried and hourly employees.
• Knowledge of U.S. state paid family and medical leave programs, disability benefits, and related payroll calculations.
• Knowledge of Canadian employee benefits, including health, dental, life, disability coverage, and payroll deductions.
• Experience with 401(k) contribution files, funding coordination, deposit verification, and reconciliation.
• Strong understanding of payroll fundamentals, including overtime, taxable earnings, statutory deductions, and year-end reporting.
• Advanced Excel skills, including lookups, pivot tables, and data reconciliation.
• Strong attention to detail, organization, and ability to meet deadlines.
• Excellent communication skills and ability to handle confidential information.
• Experience with Rippling payroll, time tracking, and reporting is preferred.
• Experience supporting multiple entities or clinic locations is preferred.
• Familiarity with Canadian Records of Employment and retirement plan deductions is an advantage.
• Strong knowledge of:
• Payroll processing and compliance requirements.
• U.S. and Canadian payroll regulations.
• Benefits administration and retirement plan reconciliation.
• Microsoft Excel and payroll reporting systems. Payroll certification such as FPC, CPP, or Canadian Payroll Compliance Professional designation is an asset