Payroll Specialist

Prenuvo; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Free, whole-body scans for team

Job summary

Prenuvo is seeking a Payroll Specialist to support payroll, benefits, and retirement operations for U.S. and Canadian employees. You will manage payroll activities, resolve discrepancies, and escalate complex issues with guidance from senior staff.

The role requires collaboration with the benefits team, ensuring compliance, and delivering accurate payroll processing across jurisdictions while maintaining confidentiality and data integrity.

Qualifications

• 3–5 years of hands-on payroll experience across multistate U.S. and multiprovince Canada for salaried and hourly staff.
• Knowledge of U.S. state paid family leave and disability programs and related payments.
• Experience with 401(k) contributions, funding, deposits, and audits.

Responsibilities

• Handle payroll execution biweekly and semimonthly for multiple entities across U.S. states and Canada.
• Validate timecards, overtime, bonuses, deductions, and retroactive adjustments.
• Prepare Records of Employment (Canada) and assist with W-2 and T4 reviews.
• Provide backup coverage for other payroll team members.
• Support benefits administration and retirement plan funding and audits.

Skills

Excel skills

Attention to detail

Organization

Discretion

Clear communication

Judgment

Education

Payroll certification (FPC/CPP)

Tools

Rippling payroll

Job description

About Us

At Prenuvo, we are on a mission to flip the paradigm from reactive \"sick-care\" to proactive health care. Our award-winning whole body scan is fast (under 1 hour), safe (MRI has no ionizing radiation), and non-invasive (no contrast). Our unique integrated stack of optimized hardware, software, and increasingly AI, coupled with the patient-centric experience across our domestic and global clinics, have allowed us to lead the change against \"we caught it too late again\".

About Us

At Prenuvo, we are on a mission to flip the paradigm from reactive \"sick-care\" to proactive health care. Our award-winning whole body scan is fast (under 1 hour), safe (MRI has no ionizing radiation), and non-invasive (no contrast). Our unique integrated stack of optimized hardware, software, and increasingly AI, coupled with the patient-centric experience across our domestic and global clinics, have allowed us to lead the change against \"we caught it too late again\".

We are seeking a Payroll Specialist to support payroll, benefits, and retirement operations for our U.S. and Canadian employees. Working closely with the Senior Payroll Specialist and benefits team, you will manage assigned payroll activities, resolve routine discrepancies, and escalated complex issues for guidance.

This role does not provide visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire and must not require employer sponsorship for a work visa (current or future).

This position requires working Pacific Time business hours year-round, observing PST/PDT, regardless of your location.

Help reshape the world through proactive healthcare while working with cutting‑edge technology and high performing teams with deep expertise - join us to make a difference in people's lives!

What You’ll Do

Payroll execution

• Process assigned biweekly and semimonthly payrolls for salaried and hourly employees across multiple U.S. states, Canadian provinces, and legal entities.
• Validate timecards, overtime, bonuses, commissions, employee changes, and deductions; calculate retroactive adjustments, off-cycle payments, and final pay.
• Reconcile payroll registers and prepare funding requests and supporting records for review and approval.
• Prepare Canadian Records of Employment and assist with year-end reporting, including W-2 and T4 reviews.
• Provide backup coverage for other payroll team members payroll as needed.

Compliance and employee support

• Review assigned payroll notices, track deadlines, and gather information for timely responses.
• Follow established payroll requirements and internal controls, escalating complex tax, wage, and compliance questions.
• Maintain accurate records and procedures, and recommend improvements when recurring issues arise.
• Respond clearly and promptly to employee questions about pay, deductions, and leave payments.

Benefits administration and leave pay

• Calculate salary continuation and employer top‑ups coordinated with U.S. state leave programs, disability benefits, and Canadian Employment Insurance.
• Confirm approved leave dates, benefit amounts, payment offsets, and return‑to‑work changes with the benefits team.
• Support U.S. and Canadian benefits administration through eligibility reviews, enrollment updates, and deduction maintenance.
• Reconcile benefits deductions and carrier invoices, coordinating resolution with the benefits team and providers.

Retirement plan funding and audit support

• Prepare 401(k) contribution files, reconcile employee deductions and applicable employer contributions, and coordinate funding with Finance and the plan provider.
• Verify deposits and promptly elevate missing, rejected, or incorrect contributions.
• Compile participant data, payroll records, and reconciliations for the annual 401(k) plan audit.
• Assist with contribution limit reviews, corrections, and annual testing under leadership guidance.

What You’ll Bring

• Typically 3–5 years of hands‑on payroll experience, including multistate U.S. and multiprovince Canadian payroll for salaried and hourly employees.
• Knowledge of U.S. state paid family and medical leave and disability programs, with direct experience calculating related payments and coordinating employer top‑ups.
• Knowledge of Canadian employee benefits, including health, dental, life, and disability coverage, eligibility requirements, and payroll deductions.
• Experience with 401(k) including: contribution files, funding coordination, deposit verification, and reconciliation, annual 401(k) plan audit through record preparation and information requests.
• Working knowledge of payroll fundamentals, including overtime, taxable earnings, statutory deductions, and year‑end reporting.
• Strong Excel skills, including lookups, pivot tables, and data reconciliation.
• Excellent attention to detail, organization, and judgment, with the ability to meet deadlines and recognize when additional review is needed.
• Clear communication skills and discretion when handling confidential information.
• Experience with Rippling payroll, time and attendance, and reporting is preferred.
• Experience supporting multiple entities or clinic locations is preferred.
• Familiarity with Canadian Records of Employment and retirement plan deductions is an asset.
• A payroll certification, such as FPC, CPP, or the Canadian Payroll Compliance Professional designation is an asset.
• Pride in excelling at your craft, excellent attention to detail, a drive to be a problem solver and adaptability.

Our Values

First: we are Pioneers

• Transforming healthcare requires divergent thinking, bias for action, disciplined experimentation, and consistent grit and determination to maintain momentum. This journey is as challenging as it is rewarding.

Second: we are Platform-Builders

• We’re always building foundations that allow us to achieve tomorrow more than we did today. We never lose sight of what’s ahead – in a mindset of ownership and duty to our mission.

Above all: we are Patients

• We could all be the next person who walks through our very doors, seeking clarity or peace of mind. We are proud of our impact on our patients’ lives, and we won’t stop till everyone can benefit from our work.

What We Offer

• An avenue to make a positive impact on people’s lives and their health
• We believe in preventative healthcare for everyone, including our team – Prenuvo provides free, whole‑body scans to each team member
• Growth opportunities are at the heart of our people journey, we’re doing big things with bright minds – there is no single path to success, it can be shaped along the way
• Building strong relationships is at the core of everything we do – our team