PAYROLL AND RECRUITING SPECIALIST

Kightlinger & Gray, LLP; Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading law firm in Indianapolis is seeking a Payroll and Recruiting Specialist to manage payroll functions and oversee recruiting activities. This role emphasizes compliance with payroll laws while supporting various administrative tasks efficiently. Ideal candidates will have a strong background in payroll processing, a degree in a relevant field, and excellent communication skills. The firm promotes equal employment opportunities and a supportive work environment.

Qualifications

• 1-3 years of related experience in payroll or human resources.
• Experience in a professional services background preferred.
• Strong customer service skills to meet internal and external needs.

Responsibilities

• Manage bi-weekly payroll functions and ensure compliance with laws.
• Recruit candidates and coordinate hiring processes.
• Assist with annual open enrollment and new hire orientations.

Skills

Extensive knowledge of payroll function

Excellent written and verbal communication skills

Excellent analytical and problem-solving skills

Proficient in Microsoft Office Suite

Ability to maintain strict confidentiality

Education

Bachelor’s degree in accounting, business administration, or human resources

Tools

Payroll software

Job description

TITLE: PAYROLL AND RECRUITING SPECIALIST

FLSA: NON-EXEMPT

REPORTS TO: DIRECTOR OF HUMAN RESOURCES

SUMMARY: This position serves to support Kightlinger & Gray LLP in the administrative functions assigned to the role. Following established protocols and procedures, this position brings high value to the firm by performing a variety of duties under supervision. The Payroll and Recruiting Specialist processes and manages the firm’s payroll for all firm personnel (partner, exempt and non-exempt) ensuring that pay is processed timely, accurately, and in compliance with government regulations. This position also undertakes all recruiting activities, from advertising open roles to interviewing candidates and closing hires.

RESPONSIBILITIES AND ESSENTIAL DUTIES

• Manages all bi-weekly payroll functions, including verification of hours worked, ensuring proper processing of payroll deductions, taxes, benefits, retirement contributions, PTO, and garnishments according to federal, state, and local payroll, wage and hour laws, and best practices.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, changes to pay rates, annual benefit elections, and qualifying life events resulting in benefit changes throughout the year.
• Prepares and maintains accurate records and routine/ad hoc reports of payroll transactions.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Reconciles payroll withholding disputes and submits timely to accounting for correction.
• Maintains the integrity and confidentiality of payroll information.
• Responds to salary surveys and assists with benchmarking internal salary ranges as needed.
• Assists and coordinates the annual open enrollment process.
• Conducts new hire orientations and time card training.
• Proactively recruits possible candidates, screens resumes, conducts phone screens, and vets possible hires to Director of HR or Legal Personnel Committee for further consideration.
• Serves as voice of the firm to the candidate through the interview process with routine updates along the way.
• Tracks hiring metrics to include time-to-hire, time-to-fill and source of hire.
• Maintains a database of potential candidates for future job openings.
• Prolonged periods sitting at a desk and working on an illuminated screen.
• Operation of customary office equipment to include a computer, phone, messaging systems, copier, document management software, etc.
• Available during core business hours of Monday-Friday, 8:00am-5:00pm. Work in excess of 40 hours/week can sometimes be required to meet the business needs of the firm.
• Other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Ability to maintain the strictest of confidentiality.
• Previous experience in a similar role, sufficient to gain usable working knowledge of the position, with preference given to those from a professional services background.
• A bachelor’s degree in accounting, business administration, human resources, or similar field with 1-3 years of related experience required.
• Excellent written and verbal communication skills with ability to successfully interact with all levels of the organization, clients, prospective clients, and vendors.
• Excellent analytical and problem-solving skills with a strong sense of customer service to internal and external needs with ability to perform in fast-paced scenarios against external deadlines.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software with proficient working knowledge of payroll software.

OUR PLEDGE

Kightlinger & Gray, LLP does not discriminate against any person in any matters related to employment on account of race, sex, gender, orientation, identity, religion, color, national origin, age, disability, veteran’s status or any other classification as protected by applicable laws. We are committed to providing equal employment opportunities to all applicants and employees.

Consistent with the Americans with Disabilities Act (ADA), it is our policy to provide reasonable accommodation when requested by a qualified applicant, candidate, or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process up-to and through employment. If reasonable accommodation is needed, please contact our Director of Human Resources.

This description is not a comprehensive listing of all responsibilities, activities, or duties required of the employee for this position. Responsibilities, duties or expected abilities may change at any time with or without notice to meet the ongoing needs of the firm.

EEO