Payroll Administrator

Momentum for Health; San Jose (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Defined contribution up to $15,433.08/

Retirement plan with 4% employer match

Vacation 25 days/year

Sick time 6 days/year

12 paid holidays

Job summary

Momentum for Health in San Jose, CA is seeking a Payroll Administrator. The role supports bi-weekly payroll processing, benefits deductions, and HRIS maintenance in a 30–40 hour workweek with Monday–Friday hours and flexible start times.

The ideal candidate has at least 2 years in payroll, a strong eye for detail, and the ability to handle confidential information. Competitive benefits, a 401(k) plan with employer match, and generous PTO are offered.

Qualifications

• High school diploma required; associate or bachelor’s in accounting/finance/business administration preferred.
• Two or more years of payroll administration experience.
• Experience in a unionized environment is a plus.

Responsibilities

• Process bi-weekly payroll ensuring accurate calculation of wages, overtime, deductions and taxes using payroll systems such as UKG or ADP.
• Review timesheets and status changes to ensure accurate payroll processing.
• Coordinate payroll transactions for hires, terminations, promotions and benefit deductions.
• Prepare payroll-related reports, filings and year-end activities.
• Respond to employee inquiries and resolve discrepancies promptly.
• Maintain payroll records for audits and tax forms.

Skills

Payroll processing

Attention to detail

Confidentiality

Communication skills

Microsoft Excel

Education

High School diploma

Associate or Bachelor’s degree in accounting/finance/business administration

Tools

UKG

ADP

HRIS

Microsoft Office

Job description

**Mon-Fri 7am-5pm (flexibility with the start and end time with 8 hours per day) **

The pay range is $75K - 90K per year depending on the relevant years of experience.

We offer a competitive package of employee benefits for 30 to 40-hour week positions. You will receive a defined contribution amount of up to $15,433.08 per year (prorated for part-time employees working less than 40 hours per week) to purchase the benefits of your choice on a cafeteria plan basis. Any amount of this defined contribution not used towards your benefits will be paid to you as taxable earnings. We offer a retirement plan with a generous employer match starting at 4% after one year of employment. Our paid time off is also more generous than many employers with vacation time accruing up to 25 days per year, 6 days of sick time per year and 12 paid holidays.

The benefits offered in our cafeteria plan are as follows:

• Medical benefits –Kaiser--ranging from $0 Deductible Plan with $15 Copay to $,3400 Deductible Plan with Health Savings Account. Sutter Health plans are also available from $0 Deductible Plan to $2,500 Deductible Plan.
• Dental benefits –Guardian: 1 dental HMO and 2 PPOs
• Vision benefits – 2 options from Guardian VSP: a standard vision plan and an enhanced vision plan

Essential Duties and Responsibilities

Payroll Administration

• Process bi-weekly payroll to ensure accurate calculation of wages, overtime, deductions and taxes using payroll systems such as UKG or ADP.
• Review timesheets, employee status changes, salary increases and other pay-related changes to ensure accurate payroll processing.
• Coordinate payroll transactions including new hires, terminations, promotions, pay adjustments, benefit deductions and other employee changes.
• Prepare payroll-related reports, quarterly and annual filings, and year-end payroll processing activities.
• Respond to employee inquiries and resolve discrepancies in a timely and professional manner.
• Reconcile payroll data and verify payroll accuracy prior to processing and distribution.
• Maintain payroll records and documentation required for audits, filings, tax forms and end-of-year statements.
• Assist with payroll tax reporting and tax filings.
• Support HR initiatives and HRIS maintenance.
• Perform other duties and responsibilities as assigned.

Required Qualifications

Education and Experience

• High School diploma required, Associate or Bachelor’s degree in accounting, finance, business administration preferred.
• Two (2) or more years of experience administrating payroll.
• Experience working in a unionized environment preferred

Knowledge and Skills

• Ability to work independently, prioritize competing responsibilities, and consistently meet deadlines.
• High attention to detail, strong numerical aptitude, problem solving skills, and the ability to maintain confidentiality while handling sensitive payroll and employee information.
• Knowledge of payroll laws, wage and hour regulations, tax withholding requirements, and payroll compliance standards.
• Excellent verbal and written communication, service support, and problem-solving skills.
• Proficiency in HRIS administration, data management, auditing, reporting and record maintenance.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook

Physical Requirements

• Must be able to sit and/or stand for extended periods throughout the workday.
• Must be able to communicate effectively in person, by telephone, and through electronic communications.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.