Payroll Administrator

TevisHR; California; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Generous PTO

Professional development opportunities

Job summary

TevisHR is seeking an organized and detail‑oriented Payroll Professional to join our finance team. You will oversee end‑to‑end payroll, ensure compliance with CA regulations, and provide clear payroll guidance to staff.

The role requires 3+ years of payroll experience, proficiency with Excel and payroll systems, and strong confidentiality. You will act as the payroll specialist, handling inquiries and contributing to continuous improvement within our payroll processes.

Qualifications

• 3+ years of payroll administration experience
• Experience with high-volume data entry in a fast-paced office
• California payroll practices knowledge and compliance

Responsibilities

• Manage end-to-end payroll cycles for employees with deadlines
• Maintain payroll records including tax withholdings and deductions
• Ensure compliance with California-specific payroll laws and filings
• Assist with month-end/quarter-end payroll reporting and reconciliations
• Serve as primary contact for payroll inquiries and resolve issues promptly
• Identify opportunities to streamline payroll workflows and improve efficiency

Skills

Payroll processing

Data management

California payroll

Attention to detail

Confidentiality

Communication

Tools

Microsoft Excel (VLOOKUP, Pivot Tables)

Payroll systems (Paycom/Paylocity/ADP)

Job description

Position Summary

We are seeking an organized, meticulous, and experienced Payroll Professional to join our finance department. In this role, you will be responsible for the accurate and timely administration of payroll processes, ensuring compliance with federal, state, and local regulations. The ideal candidate is comfortable working with payroll systems, possesses strong attention to detail, and excels at providing clear, helpful communication to employees regarding their compensation.

Key Responsibilities

• Payroll Processing: Manage end-to-end payroll cycles (weekly, bi-weekly, or semi-monthly) for [number] employees, ensuring all data is entered accurately and deadlines are met.
• Data Management: Maintain comprehensive employee payroll records, including changes in pay rates, tax withholdings, benefits deductions, and direct deposit information.
• Compliance: Ensure full compliance with California-specific payroll laws, including complex overtime rules, meal and rest break requirements, and state/local tax filings.
• Reporting & Reconciliation: Assist with month-end and quarter-end payroll reporting, prepare audit documentation, and perform regular reconciliations to ensure accuracy in the general ledger.
• Employee Support: Act as the primary point of contact for payroll-related inquiries, resolving discrepancies in a professional and timely manner.
• Continuous Improvement: Identify opportunities to streamline payroll workflows and improve administrative efficiency.

Required Qualifications

• Experience: 3+ years of experience in payroll administration or high-volume data entry, preferably in a fast-paced office environment.
• Technical Skills: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables). Experience with, e.g., Paycom, Paylocity, or ADP is highly desirable.
• California Expertise: Demonstrated working knowledge of California employment and payroll practices.
• Attention to Detail: Exceptional accuracy and ability to identify errors in large datasets.
• Confidentiality: High level of integrity and discretion when handling sensitive personal information.
• Communication: Strong verbal and written communication skills, with the ability to explain payroll concepts clearly to staff at all levels.

Benefits:

Comprehensive health, dental, and vision insurance; 401(k) with company match; Generous Paid Time Off (PTO); Professional development opportunities.