Payroll Specialist

Quanta Services, Inc.; Spokane Valley (WA); On-site; USD 37,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

HSA / FSA

Short- and long-term disability

Basic life insurance

EAP

Voluntary benefits

Identity theft protection

401k with company match

Vacation and sick leave

Job summary

Crux Subsurface is hiring a Payroll Specialist to manage timecards in HCSS, ensure compliance with multi-state wage laws and union agreements, and support certified payroll reporting. The role encompasses payroll processing, data reconciliation, and coordinating with the Payroll Manager to handle complex construction payroll tasks.

The position offers competitive hourly pay, comprehensive benefits, and a company-supported 401k with matching, with vacation and sick leave accruals per policy.

Qualifications

• AA in related field or equivalent work experience.
• 2+ years of payroll or accounting experience.
• Experience with HCSS or construction payroll systems.
• Knowledge of multi-state labor laws and wage/hour compliance.
• Experience with union payroll agreements and/or certified payroll.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Excel and accounting software.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Review employee timecards in HCSS for accuracy and completeness
• Ensure compliance with state hour laws, prevailing wage requirements, and applicable union agreements
• Identify and resolve timekeeping discrepancies in coordination with supervisors and field personnel
• Export payroll data from HCSS and reconcile with accounting software
• Assist with payroll processing to ensure timely and accurate wage payments
• Prepare and submit certified payroll reports (including prevailing wage reports)
• Complete union reports and related fringe benefit reporting as required
• Maintain payroll documentation and support audit requests
• Submit payroll taxes to ADP for filing
• Assist Payroll Manager with special projects and reporting as assigned

Skills

Payroll processing

Attention to detail

Excel

Confidentiality

Multi-state compliance

Education

AA degree or equivalent

Tools

HCSS

ADP

Accounting software

Microsoft Excel

Job description

About Us

Crux Subsurface, a subsidiary ofQuanta Services, Inc.(NYSE: PWR), is a geotechnical drilling company merging innovation with experience to consistently provide accurate data and efficient, constructible solutions to projects of any size.

Our multidisciplinary team combines the expertise of structural and geotechnical engineers with experienced drillers, construction managers, geologists, and quality management specialists.

About this Role

The Payroll Specialist at Crux Subsurface reviews HCSS timecards, reconciles payroll data with the accounting system, and supports certified payroll and union reporting under the direction of the Payroll Manager — work that spans multiple states, prevailing wage projects, and union agreements. This is a role for someone who wants more than routine payroll processing: you'll build real expertise in construction payroll compliance, one of the more specialized and in-demand skill sets in the field.

Hourly: $27.00 - $32.00 DOE

Medical, Dental, Vision, Prescription Coverage, HSA/FSA, Short-Term Disability, Long-Term Disability, Basic Life Insurance, EAP, Voluntary Benefits, and Identity Theft Protection. Benefits are offered with a shared premium cost between employer and employee.

401k and Roth contribution with company match eligibility.

Vacation and Sick Leave accrue in accordance with company policies.

What You'll Do

Key Responsibilities:

• Review employee timecards in HCSS for accuracy and completeness
• Ensure compliance with state hour laws, prevailing wage requirements, and applicable union agreements
• Identify and resolve timekeeping discrepancies in coordination with supervisors and field personnel
• Export payroll data from HCSS and reconcile with accounting software
• Assist with payroll processing to ensure timely and accurate wage payments
• Prepare and submit certified payroll reports (including prevailing wage reports)
• Complete union reports and related fringe benefit reporting as required
• Maintain payroll documentation and support audit requests
• Submit payroll taxes to ADP for filing
• Assist Payroll Manager with special projects and reporting as assigned

What You'll Bring

Minimum Requirements:

• Associate's degree (AA) in related field, or equivalent applicable work experience
• 2+ years of payroll or accounting experience preferred
• Experience with HCSS or construction payroll systems preferred
• Knowledge of multi-state labor laws and wage/hour compliance
• Experience with union payroll agreements and/or certified payroll
• Strong attention to detail and accuracy
• Proficient in Microsoft Excel and accounting software
• Ability to maintain confidentiality and handle sensitive information

Compensation Range

The anticipated compensation for this position is USD $27.00/Hr. - USD $32.00/Hr. depending on experience and qualifications.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.