Payroll Specialist

Quiroga Law Office, PLLC; Spokane (WA); On-site; USD 60,000 - 75,000; Full time

Job summary

Quiroga Law Office, PLLC is seeking a payroll specialist to manage biweekly payroll for a Washington-based workforce, with some employees in other states. This on-site role requires accuracy, confidentiality, and the ability to handle payroll tasks across multiple jurisdictions.

You will coordinate benefits, onboarding, and payroll-related accounting in QuickBooks, while ensuring timely submissions and compliance with federal and state requirements.

Qualifications

• 3+ years of U.S. payroll experience including full cycle payroll.
• Multistate payroll knowledge with WA state emphasis.
• Experience setting up employer payroll tax accounts.
• Proficient in QuickBooks payroll and Excel.
• Knowledge of benefits and retirement plan reporting.
• Strong attention to detail and confidentiality.

Responsibilities

• Process biweekly payroll in QuickBooks, verify hours and deductions.
• Manage payroll taxes including filings and notices.
• Maintain payroll records and resolve discrepancies.
• Complete payroll accounting including health insurance entries.
• Coordinate health insurance and 401(k) eligibility.
• Support onboarding and payroll setup for new hires.
• Provide general administrative support.

Skills

Payroll processing

Washington State payroll

QuickBooks

Excel

Benefits administration

Onboarding

Attention to detail

Confidentiality

Multistate payroll

Tools

QuickBooks Payroll

Excel

Job description

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Job Type: Full-time, 40 hours per week

Location: On-site | 505 N Argonne Rd, Suite B-109, Spokane Valley, WA 99212

About the Role

Bring your payroll expertise to a team that helps immigrants build their future. At Quiroga Law Office, PLLC, we help immigrants protect their ability to live, work, and thrive in the United States.

Your primary responsibility will be managing accurate, timely biweekly payroll for a workforce based primarily in Washington State, with employees in other U.S. states. You’ll also coordinate payroll-related benefits and provide onboarding and administrative support.

Responsibilities

• Process biweekly payroll in QuickBooks: Verify hours, earnings, deductions, and adjustments; issue garnishment payments, upload pay stubs on submission day, and distribute payroll reports.
• Manage payroll taxes: Prepare and reconcile payments and filings, coordinate with providers as applicable, resolve tax notices, and establish employer tax accounts and employee tax settings in new jurisdictions.
• Maintain payroll accuracy: Update employee records, process changes and separations, investigate discrepancies, and support audits, W-2 preparation, and year-end reconciliation.
• Complete payroll accounting: Record health insurance and reimbursement journal entries, reconcile retirement contributions, and submit biweekly American Funds reports.
• Coordinate benefits: Track health insurance and 401(k) eligibility, support enrollment and changes, and work with the healthcare broker to resolve questions.
• Support onboarding: Coordinate new-hire emails, forms, background checks, onboarding records, and QuickBooks invitations and payroll setup.
• Provide administrative support:

Requirements

• 3+ years of U.S. payroll experience, including independently managing complete payroll cycles.
• Multistate payroll experience and strong payroll tax knowledge, particularly in Washington State, with the ability to research and apply federal, state, and local requirements nationwide.
• Experience establishing employer payroll tax accounts and setting up employees in new jurisdictions.
• QuickBooks payroll and Microsoft Excel proficiency, including journal entries, reporting, and reconciliations.
• Familiarity with employee benefits and retirement plan reporting.
• Strong attention to detail, confidentiality, clear communication, and deadline management.

Preferred Qualifications

• Experience with American Funds and employee onboarding.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) credential.