Payroll Specialist

Opti Staffing; Sherwood (OR); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Paid vacation

Paid sick time

Paid holidays

Medical and vision coverage

401(k) retirement plan with company 1–

Tuition reimbursement

Cross-training and professional dev

Opportunity for advancement

Gym membership

Mobile phone discount

Job summary

Opti Staffing partners with a local manufacturing company in Sherwood, OR to deliver a Payroll Specialist role focused on bi-weekly payroll for up to 300 employees using ADP. This full-time position emphasizes accuracy, confidentiality, and cross-functional collaboration with HR and Accounting.

The role requires strong payroll knowledge, hourly timekeeping experience in a manufacturing setting, and proficiency in Microsoft Office.

Qualifications

• Payroll processing experience, preferably for up to 300 employees.
• Experience with ADP or similar payroll software; ADP preferred.
• Experience with hourly timekeeping in manufacturing.
• Strong payroll documentation, reporting, deductions, and reconciliations.
• Advanced Excel, Word, and Outlook skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Process bi-weekly payroll for up to 300 employees using ADP.
• Manage hourly time tracking for manufacturing employees.
• Review timecards and payroll data for accuracy before processing.
• Prepare payroll reports and maintain employee records.
• Respond to employee payroll questions and resolve discrepancies.
• Assist with audits, benefits, and compliance reporting.
• Maintain confidentiality of payroll information.
• Support additional payroll/HR/administrative projects.

Skills

Payroll processing

ADP payroll

Timekeeping

Excel

Attention to detail

Communication

Tools

ADP Payroll Software

Job description

Payroll Specialist Location: Sherwood, OR Salary: $70,000–$75,000 DOE Schedule: Full-Time | Monday–Friday

Who We Are:

We are partnering with a local manufacturing company that has been engineering, fabricating, and building equipment for the farming and logging industries for more than 50 years. Proudly manufacturing its products in the United States, this company manages the entire process in-house—from CNC machining and welding to fabrication and final assembly.

What You'll Do:

• Process bi-weekly payroll for up to 300 employees using ADP.
• Manage hourly time tracking for manufacturing employees.
• Review timecards, hours, absences, and payroll information for accuracy prior to processing.
• Track and report employee absences and incidents.
• Prepare and distribute payroll reports to management.
• Maintain accurate payroll and employee records.
• Respond to employee questions regarding paychecks, deductions, timekeeping, benefits, and other payroll-related matters.
• Generate reports and provide documentation for payroll and HR audits.
• Prepare workers' compensation payroll reports and participate in audits as required.
• Assist with workers' compensation documentation and claims.
• Support monthly benefit billing and reconciliation.
• Coordinate with HR and Accounting to ensure accurate employee information and reporting.
• Provide payroll and employee data needed for compliance reporting.
• Troubleshoot payroll discrepancies and resolve issues quickly and accurately.
• Maintain confidentiality of sensitive payroll and employee information.
• Assist with additional payroll, HR, and administrative projects as needed.

What's In It for You:

• $70,000–$75,000 salary DOE
• Stable, long-term opportunity with a company that has been around for more than 50 years.
• 8-hour workdays and flexible scheduling.
• Paid vacation and sick time.
• Paid holidays.
• Medical and vision coverage.
• 401(k) retirement plan with company match.
• Tuition reimbursement based on grades.
• Cross-training and professional development opportunities.
• Opportunity for advancement.
• Gym membership.
• Mobile phone discount.

What You Need to Have:

• Strong previous payroll processing experience.
• Experience processing payroll for a larger employee population; this role supports up to 300 employees.
• Experience with ADP or similar payroll software; ADP is strongly preferred.
• Experience with hourly employee timekeeping, ideally within manufacturing, construction, or another industrial environment.
• Strong understanding of payroll documentation, reporting, deductions, and reconciliations.
• Solid Microsoft Office skills, particularly Excel, Word, and Outlook.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Ability to manage deadlines and multiple priorities.
• Excellent communication and employee-service skills.

The Musts:

• Payroll accuracy is everything.
• You need to be someone who catches the small details.
• Ability to independently manage a bi-weekly payroll cycle and meet firm deadlines.
• Highly organized and dependable.
• Comfortable communicating with employees and all levels of management.
• Able to handle confidential information professionally.
• Team-oriented and willing to jump in outside of payroll when needed.
• Able to adapt quickly in a fast-paced manufacturing environment.