Payroll Specialist

CFS; Santa Clara (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive benefits

Growth opportunities

Job summary

CFS in Santa Clara, CA is seeking an experienced Payroll Specialist to join our accounting team. This hands-on role handles weekly payroll processing for both union and non-union employees, ensuring accuracy and compliance with prevailing wage requirements.

The ideal candidate will manage certified payroll, wage rates, fringe benefits, and payroll reporting, while collaborating with HR and operations to resolve issues. Experience with multiple union agreements and ERP systems is essential.

Qualifications

• 3+ years of hands-on payroll experience.
• Strong union payroll experience required.
• Certified payroll and/or prevailing wage experience required.
• Construction or project-based environment preferred.

Responsibilities

• Process accurate and timely weekly payroll for union and non-union employees.
• Review and interpret union agreements, wage rates, benefit requirements, and fringe calculations.
• Calculate regular wages, overtime, deductions, garnishments, and other payroll adjustments.
• Process and maintain certified payroll and prevailing wage requirements.
• Prepare union reports and coordinate benefit payments.
• Ensure payroll is processed in accordance with applicable union agreements and company policies.
• Review payroll for accuracy and audit payroll records to identify and resolve discrepancies.
• Reconcile payroll-related accounts and assist with general ledger reporting.
• Maintain accurate and confidential employee payroll records.
• Work closely with HR, accounting, employees, and field teams to resolve payroll questions and issues.
• Assist with payroll reporting, audits, year-end processes, and tax-related requirements.
• Stay current on changes to union agreements, wage rates, payroll regulations, and compliance requirements.
• Help identify opportunities to improve payroll processes, accuracy, and efficiency.

Skills

Union payroll experience

Certified payroll

Prevailing wage experience

Payroll calculations

ERP systems

Attention to detail

Confidential data handling

Tools

ERP systems

Job description

A well-established organization in the construction and mechanical services industry is looking for an experienced Payroll Specialist to join their accounting team. This is a hands-on payroll role responsible for processing weekly payroll while supporting both union and non-union employees. The ideal candidate will have strong payroll experience and be comfortable working with union agreements, certified payroll, wage rates, and fringe benefits.

Why This Opportunity Stands Out

• Join an established and growing organization
• Hands-on ownership of the weekly payroll process
• Work with both union and non-union employees
• Collaborative team environment with exposure to HR, accounting, and field operations
• Opportunity to utilize your union and certified payroll experience
• Stable organization with competitive compensation and benefits

What You'll Be Doing

• Process accurate and timely weekly payroll for union and non-union employees
• Review and interpret union agreements, wage rates, benefit requirements, and fringe calculations
• Calculate regular wages, overtime, deductions, garnishments, and other payroll adjustments
• Process and maintain certified payroll and prevailing wage requirements
• Prepare union reports and coordinate benefit payments
• Ensure payroll is processed in accordance with applicable union agreements and company policies
• Review payroll for accuracy and audit payroll records to identify and resolve discrepancies
• Reconcile payroll-related accounts and assist with general ledger reporting
• Maintain accurate and confidential employee payroll records
• Work closely with HR, accounting, employees, and field teams to resolve payroll questions and issues
• Assist with payroll reporting, audits, year-end processes, and tax-related requirements
• Stay current on changes to union agreements, wage rates, payroll regulations, and compliance requirements
• Help identify opportunities to improve payroll processes, accuracy, and efficiency

What We're Looking For

• 3+ years of hands-on payroll experience
• Strong union payroll experience required
• Certified payroll and/or prevailing wage experience required
• Construction, mechanical, skilled trades, or another project-based environment strongly preferred
• Strong understanding of payroll calculations, overtime, deductions, fringes, and payroll compliance
• Experience working with multiple union agreements or wage schedules
• Experience with payroll and/or ERP systems
• Strong attention to detail and accuracy
• Ability to manage confidential employee information
• Strong organizational and communication skills
• Ability to work independently while collaborating with HR, accounting, and operations

Competitive salary + benefits

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