Payroll Specialist

Talentify; San Jose (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

Talentify is seeking a Payroll Specialist to work 100% onsite in our San Jose, CA office. This contract position (12+ months) offers a $30–$40/hour pay rate and immediate start.

You will support bi-weekly payroll for both union and non-union staff and ensure timekeeping accuracy across multiple processes. Responsibilities include updating timesheets, auditing hours and absences, running payroll reports, and assisting with post-payroll activity.

Qualifications

• 2+ years payroll processing experience.
• 2+ years timekeeping system experience (PeopleSoft/Workday preferred).
• Ability to perform mathematical calculations and financial figures.
• Strong reading/writing and communication skills for managers and employees.
• Proficient with Word, Excel, and basic email/office software.

Responsibilities

• Support bi-weekly payroll for union and non-union employees.
• Review and update timesheets; process time for LOA employees.
• Identify and resolve time entry inquiries via phone or email.
• Audit work hours, time entries and absences for accuracy in the payroll system.
• Run reports and request manual check payments.

Skills

Payroll processing

Timekeeping

Attention to detail

Team player

Data entry

Tools

PeopleSoft

Workday

Job description

Job Title: Payroll Specialist

Location: San Jose, CA (100% onsite)

Duration: 12+ months

Pay Rate Range: $30-40/hour

Summary: Our client is looking for a Payroll Specialist to work 100% onsite in their office in San Jose, CA. This is an immediate need!

JOB DESCRIPTION:

1. Support Time and Absence Bi-weekly payroll for union and non-union employees
2. Review, update, and ensure accuracy of approved timesheets; process integrated time for employees on LOA's.
3. Identify and resolve time entry inquiries in a timely and consistent manner, via phone call or email
4. Identify and review the time entry problems or errors submitted by employees or managers
5. Perform audits of work hours, time entries and absences to make sure employees time entries are entered correctly in the payroll system
6. Perform functional tests and validate data on Timekeeping and Absence business case scenarios
7. Log errors and improvements occurring in Timekeeping and Payroll system
8. Assist and support Timekeeping and Payroll related training, communication, and changes
9. Assist with documenting standard operating procedures for Timekeeping and Payroll
10. Record garnishment deductions processed by Third party vendors
11. Assist with post payroll activities related to timekeeping
12. Download and save annual, quarter end, 940, and 941 tax returns on shared drive
13. Run reports and request manual check payments
14. Deposit pension checks for both union and non-union retired employees
15. Assist with audit reviews
16. Monitor payroll team inbox and mails
17. Respond to employee inquiries in a timely manner

QUALIFICATIONS/ REQUIREMENTS

• 2+ Years Payroll Processing Experience
• 2+ Years TimeKeeping System Experience. Peoplesoft and Workday preferred but not reuqired.
• Ability to perform mathematic functions to calculate figures, amounts, and fractions.
• Ability to read and comprehend instructions, correspondence, memos, and the ability to write correspondence and to effectively present information in one-on-one and small group situations to managers, customers, and other employees is required.
• Intermediate computer skills with additional understanding of how to navigate through databases, business systems and must know the features of word processing programs (e.g., Microsoft Word) and electronic mail word processing.
• Must know how to use spreadsheet to perform basic analysis.
• Team Oriented
• High Attention to Detail

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