Payroll Administrative Assistant

Vincere; San Jose (CA); On-site; USD 55,000 - 73,000; Full time

Job summary

Vincere is helping a client in the San Jose area fill a Payroll Administrative Assistant role onsite. You will provide payroll support for a large electrical construction company and ensure accurate data entry and processing.

Key duties include auditing timecards, resolving discrepancies, assisting with adjustments and reporting, responding to employee payroll inquiries, and maintaining confidential information.

Qualifications

• Detail-oriented and organized.
• Experience with payroll data entry and timecard audits.
• Ability to handle confidential information and overtime.
• Experience with Workday, Kronos/UKG, Oracle Fusion a plus.
• Strong Excel skills.

Responsibilities

• Process payroll data and perform accurate data entry.
• Audit timecards, timesheets, overtime, PTO, and attendance records.
• Research and resolve payroll discrepancies.
• Assist with payroll adjustments, reconciliation, and reporting.
• Respond to employee payroll inquiries.
• Maintain confidential payroll and employee information.
• Support the Payroll team with additional administrative duties as needed.

Skills

Payroll data entry

Timecard audits

Discrepancy resolution

Payroll adjustments & reporting

Employee inquiries handling

Confidential information handling

Administrative support

Tools

Workday

Kronos/UKG

Oracle Fusion

Excel

Job description

I have a client located in the San Jose CA area that has an opportunity for a Payroll Administrative Assistant

In this role, you will be providing payroll support for a large electrical construction company.

Key Responsibilities:

• Process payroll data and perform accurate data entry
• Audit timecards, timesheets, overtime, PTO, and attendance records
• Research and resolve payroll discrepancies
• Assist with payroll adjustments, reconciliation, and reporting
• Respond to employee payroll inquiries
• Maintain confidential payroll and employee information
• Support the Payroll team with additional administrative duties as needed

Ideal Candidate:
Someone who is detail-oriented, organized, dependable, and able to work well with different personalities. The candidate should be comfortable working overtime and handling confidential information.

Systems: Workday, Kronos/UKG, or Oracle Fusion experience is a plus, along with strong Excel skills.

The position is onsite San Jose

6 Month+ contact, that can go contract to direct hire for the right candidate