Payroll Specialist

Casella Waste Systems, Inc.

Rutland (VT)

On-site

USD 27,000 - 34,000

Full time

4 days ago

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Benefits offered by this job

Medical

Dental

Vision

Life & Disability Insurance

Maternity & Parental Leave

Flexible Spending Accounts

Discounted Stock Program

401K

Employee Awards

Employee Assistance Plan

Wellness Incentive

Tuition Assistance

Career Pathways

Job summary

Casella Waste Systems, Inc. is seeking a Payroll Specialist to compile, process, and maintain employee payroll and timekeeping data across multiple states, ensuring accurate and on-time payments.

The role handles taxes and deductions, data entries in ADP, and supports payroll projects while contributing to SOP updates and compliance.

Qualifications

The successful candidate will have a high school diploma and ability to work in a collaborative team.
Preferred: Associate or Bachelor's degree in business or related field.
Experience with ADP Workforce Now or other payroll applications preferred.

Responsibilities

Processes weekly and semi-monthly payrolls across divisions and states.
Enters and uploads payroll data including commissions, bonuses, and other earnings.
Handles multiple pay rates, adjustments, retroactive pay, and terminations.
Verifies new hire data in ADP, including offers, start dates, and bonus potentials.
Maintains and updates payroll standard operating procedures.
Keeps payroll records, filings, and admin duties up to date.
Supports payroll projects and training within the team.
Participates in training and aligns with company values.

Skills

Payroll processing

Data entry

Attention to detail

Communication

Education

High school diploma

Associate degree

Bachelor's degree

Tools

ADP Workforce Now

HRIS / Payroll databases

MS Office

Job description

Position Summary

The Payroll Specialist compiles, processes, and maintains employee information records, pay, and timekeeping data to keep payroll records current and ensure employees are paid accurately and on time. In addition, the incumbent processes taxes and other deductions and provides timely, accurate responses and resolutions to inquiries and issues from employees, management, and outside parties.

Position Summary

Hiring Range: $19.50 to $24.50

Key Responsibilities

Processes weekly and semi-monthly payrolls in a timely and accurate manner for various divisions and across numerous states.
Enters and uploads weekly and semi-monthly payroll data each pay period, including managing reporting on all commissions, referral bonuses, gift cards, one-offs, and other additional earnings.
Processes multiple different pay rates, adjustments, retroactive pay, and terminations.
Conducts reviews of new hire, non-executive entries in ADP, including verification of offer letter details, start dates, bonus potentials, etc.
Assists in the continuous updating & maintenance of payroll standard operating procedures.
Maintains records of payroll system maintenance, filings, and other administrative duties as required.
Provides support for various projects within the payroll team, as needed.
Participates in training and other learning opportunities to expand knowledge of the company, regulatory guidelines, and safety practices, as well as performing any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Payroll Specialist I:

Has 1-3 years of progressively complex experience in the payroll administration and accounting fields. Demonstrates basic knowledge of Casella’s Payroll Administration practices and services in the waste industry. Possesses solid working accounting skills. Effectively manages assigned datasets and projects, including continued processing and routine maintenance, only asking for assistance or additional insight when needed.

Payroll Specialist II:

Has 3-5 years of progressively complex experience in the payroll administration and accounting fields. Demonstrates a solid understanding of Casella’s Payroll Administration practices and services in the waste industry. Possesses comprehensive accounting skills. Prepares reports, completes data entry, and supports managers in the field by assisting in ad hoc requests and leading problem-solving. Demonstrates the ability to mentor and train other Payroll Administration staff. Builds relationships at various levels throughout Casella.

Payroll Specialist Sr.:

Has 5+ years of progressively complex experience in the payroll administration and accounting fields. Demonstrates a comprehensive understanding of Casella’s Payroll Administration practices and services in the waste industry. Possesses expert accounting skills. Highly skilled in communicating complex information in an understandable manner and expertly synthesizes data for system input and maintenance. Proficient in payroll administration operations and able to work independently. Provides thorough mentoring and training to Payroll Administration staff. Has built strong relationships within the Payroll Administration Team and across various divisions and lines of business in Casella.

Education, Experience & Qualifications

The successful candidate will have a high school diploma, and a demonstrated ability to work as part of a team in a collaborative environment. Well-developed listening, communication, problem-solving, technical, and analytical skills along with demonstrated proficiency with MS Office applications (Excel, Word, Outlook) and HR/PY database programs are required.

Although not required, an Associate’s or Bachelor’s degree in business or other related field, 1-2 years of payroll administration experience, and previous experience using ADP Workforce Now or other payroll applications are preferred.

Attributes

Positive, team-oriented individual who possesses the critical combination of attention to detail and customer service with an ability to see the larger picture. Highly developed problem-solving and organization skills combined with the ability to work comfortably under pressure while delivering on tight deadlines is essential.

Benefits