Payroll Specialist

Casella Waste Systems, Inc; Rutland (VT); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life & Disability Insurance

Maternity & Parental Leave

Flexible Spending Accounts

Discounted Stock Program

401K

Employee Awards

Employee Assistance Plan

Wellness Incentive

Tuition Assistance

Career Pathways

Job summary

Casella Waste Systems, Inc is seeking a Payroll Specialist to compile, process, and maintain employee records, pay data, and timekeeping to ensure accurate, on-time payroll. The role handles taxes and deductions and responds promptly to inquiries from employees and management.

Hiring range is disclosed as $19.50 to $24.50 per hour. Requirements include a high school diploma, MS Office skills, and ADP Workforce Now experience, with potential for career growth within Casella's payroll team.

Qualifications

• High school diploma required; associates or bachelor’s degree preferred.
• Strong communication, teamwork and problem-solving abilities.
• Proficient with MS Office applications and HR/payroll databases.

Responsibilities

• Processes weekly and semi-monthly payrolls for multiple divisions and states.
• Enters payroll data and handles commissions, bonuses, and special earnings.
• Manages retroactive pay, terminations, and pay rate changes.
• Verifies offers, start dates, and bonus potential; maintains SOPs.
• Supports payroll projects and maintains records for audits.

Skills

Communication skills

Teamwork

Problem-solving

Technical skills

Analytical skills

Education

High school diploma

Associate or Bachelor degree preferred

Tools

ADP Workforce Now

MS Office (Excel, Word, Outlook)

HR database software

Job description

Position Summary

The Payroll Specialist compiles, processes, and maintains employee information records, pay, and timekeeping data to keep payroll records current and ensure employees are paid accurately and on time. In addition, the incumbent processes taxes and other deductions and provides timely, accurate responses and resolutions to inquiries and issues from employees, management, and outside parties.Hiring Range: $19.50 to $24.50

Key Responsibilities

• Processes weekly and semi-monthly payrolls in a timely and accurate manner for various divisions and across numerous states.
• Enters and uploads weekly and semi-monthly payroll data each pay period, including managing reporting on all commissions, referral bonuses, gift cards, one-offs, and other additional earnings.
• Processes multiple different pay rates, adjustments, retroactive pay, and terminations.
• Conducts reviews of new hire, non-executive entries in ADP, including verification of offer letter details, start dates, bonus potentials, etc.
• Assists in the continuous updating & maintenance of payroll standard operating procedures.
• Maintains records of payroll system maintenance, filings, and other administrative duties as required.
• Provides support for various projects within the payroll team, as needed.
• Participates in training and other learning opportunities to expand knowledge of the company, regulatory guidelines, and safety practices, as well as performing any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Payroll Specialist I: Has 1-3 years of progressively complex experience in the payroll administration and accounting fields. Demonstrates basic knowledge of Casella’s Payroll Administration practices and services in the waste industry. Possesses solid working accounting skills. Effectively manages assigned datasets and projects, including continued processing and routine maintenance, only asking for assistance or additional insight when needed.

Payroll Specialist II: Has 3-5 years of progressively complex experience in the payroll administration and accounting fields. Demonstrates a solid understanding of Casella’s Payroll Administration practices and services in the waste industry. Possesses comprehensive accounting skills. Prepares reports, completes data entry, and supports managers in the field by assisting in ad hoc requests and leading problem-solving. Demonstrates the ability to mentor and train other Payroll Administration staff. Builds relationships at various levels throughout Casella.

Payroll Specialist Sr.: Has 5+ years of progressively complex experience in the payroll administration and accounting fields. Demonstrates a comprehensive understanding of Casella’s Payroll Administration practices and services in the waste industry. Possesses expert accounting skills. Highly skilled in communicating complex information in an understandable manner and expertly synthesizes data for system input and maintenance. Proficient in payroll administration operations and able to work independently. Provides thorough mentoring and training to Payroll Administration staff. Has built strong relationships within the Payroll Administration Team and across various divisions and lines of business in Casella.

Education, Experience & Qualifications

The successful candidate will have a high school diploma, and a demonstrated ability to work as part of a team in a collaborative environment. Well-developed listening, communication, problem-solving, technical, and analytical skills along with demonstrated proficiency with MS Office applications (Excel, Word, Outlook) and HR/PY database programs are required.

Although not required, an Associate’s or Bachelor’s degree in business or other related field, 1-2 years of payroll administration experience, and previous experience using ADP Workforce Now or other payroll applications are preferred.

Attributes

Positive, team-oriented individual who possesses the critical combination of attention to detail and customer service with an ability to see the larger picture. Highly developed problem-solving and organization skills combined with the ability to work comfortably under pressure while delivering on tight deadlines is essential.

Benefits

Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.