Payroll Specialist

Anonima; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401k with match

Paid time off

Ongoing professional development

Job summary

Anonima in Houston, TX is seeking a Payroll Specialist to ensure accurate and compliant payroll operations across the organization. You will process salaries, manage deductions, and support cross-functional teams.

The role requires strong knowledge of payroll regulations, experience with SAP/ADP, advanced Excel, and bilingual English/Spanish communication. Collaboration with HR and finance is essential to maintain records and support forecasting.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 3+ years of payroll and accounting experience.

Responsibilities

• Process salaries and compensation accurately and on time.
• Ensure compliance with federal, state, and local payroll laws.
• Maintain and reconcile payroll data, including taxes, benefits, 401(k), and direct deposits.
• Update employee records for promotions, transfers, and terminations.
• Prepare payroll tax reports and related documentation.
• Administer employee benefits and payroll-related deductions.
• Resolve payroll discrepancies and respond to employee inquiries.
• Generate and analyze bi-weekly reports for extra compensation in the Service Department.
• Review and process internal tickets related to additional compensation.
• Partner with the Service Department to reconcile discrepancies and ensure timely resolution.
• Provide payroll data to support budgeting and forecasting activities.
• Maintain accurate and organized payroll records for auditing purposes.
• Ensure confidentiality and security of sensitive employee information.
• Support employment verifications, wage audits, unemployment, workers' compensation, and garnishment requests.
• Collaborate with HR and other departments to ensure seamless communication and coordination.
• Contribute to aligning payroll processes with organizational goals.

Skills

Payroll compliance

Bilingual (EN/ES)

Attention to detail

Organizational skills

Communication skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

SAP

ADP

Excel

Job description

We offer a competitive benefits package designed to support your professional and personal well-being:

• Medical, dental, and vision benefits at first of the month after hire
• 401k with Match
• Paid Time off
• Ongoing professional and career development

About the Role

As a Payroll Specialist, you will play a key role in ensuring accurate and compliant payroll operations while supporting cross-functional teams:

Responsibilities

• Process employee salaries, wages, and compensation accurately and on time
• Ensure compliance with federal, state, and local payroll laws and regulations
• Maintain and reconcile employee payroll data, including tax withholdings, benefits, 401(k), and direct deposits
• Update employee records, including promotions, transfers, and terminations
• Prepare and submit payroll tax reports and other compliance-related documentation
• Administer employee benefits and payroll-related deductions
• Resolve payroll discrepancies and respond to employee inquiries
• Generate and analyze bi-weekly reports for extra compensation in the Service Department
• Review and process internal tickets related to additional compensation
• Partner with the Service Department to reconcile discrepancies and ensure timely resolution
• Provide payroll data to support budgeting and forecasting activities
• Maintain accurate and organized payroll records for auditing purposes
• Ensure confidentiality and security of sensitive employee information
• Support employment verifications, wage audits, unemployment, workers' compensation, and garnishment requests
• Collaborate with HR and other departments to ensure seamless communication and coordination
• Contribute to aligning payroll processes with organizational goals

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• 3+ years of experience in payroll and accounting

Required Skills

• Strong knowledge of payroll regulations, tax laws, and compliance requirements
• Experience with SAP preferred
• Experience with ADP
• Advanced proficiency in payroll software and Microsoft Excel
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong communication and interpersonal abilities
• Ability to manage confidential information with integrity
• Proficient level in English and Spanish

Pay range and compensation package

Equal Opportunity Statement

We are committed to diversity and inclusivity.